Administrative Assistant Executive
Resume:
Savannah Howard-Harvey
Plantation, FL ***** • 305-***-**** • adzedi@r.postjobfree.com
Professional Summary
Driven and resourceful Executive Assistant professional with 25+ years of experience with a track record of supporting professional needs with well-organized precision in managing high-volume workloads in a rapidly changing environment.
Skills
Advanced MS Office Suite
Business writing
65 WPM typing speed
Employee training and development
Travel Coordination, Arrangements
Office & Staff Management
Conference & Event Planning
Expense Reports
Scheduling & Calendar Management
Proofreading and Report Writing
Strategic Planning
Extensive vocabulary
Report Development & Project Management
Employee training and development
Preparing Presentations
Credentialing Doctors/Nurses
Concur
QuickBooks
Capital Expenditure
Work History
EXECUTIVE ASSISTANT, 05/2022 to Present
Multiple Sclerosis Foundation, Inc. – Ft. Lauderdale, FL.
Set up and arrange Board Meetings
Attend Board Meeting for Fiscal Year Budget
Onboarding of new employees
Interviewing of Potential New Employees
Exit interview of employees
Schedule and meet with vendors
Assist qualifying applicants with programs that best suit their needs
Handling of highly confidential information
Speak one on one with employees
Arrange travel & make hotel accommodations
Coordinate and plan Foundation events for donations
EXECUTIVE SECRETARY, 10/2021 to 04/2022
BROWARD TRANSITIONAL CENTER – Pompano Beach, FL.
Arrange and set up and participate in meeting
Work with HR setting up new employees i.e., arrange all new files
Call and set up interviews with potential employees
Document and take minutes for ICE and BTC
Secure resident for detainees with ICE
Taking census for count of detainees at the ICE facility
Maintain monthly status of all correctional officer i.e., days off, PTO time, vacation time
Work and have control of Classified information
Secure all files for detainees as well as employees
Work closely with the Warden of the facility
EXECUTIVE ADMINISTRATIVE ASSISTANT / CREDENTIALER, 12/2018 to 9/2021
EMCe MEDICAL BILLING & SERVICE CONSULTANT – Plantation, FL.
Responded to emails and other correspondence to facilitate communication and enhance business processes.
Coordinated domestic and international travel arrangements, including booking airfare, hotel and ground transportation.
Credential potential new hires of doctors/nurses to join the team.
Organized envelopes, postage and mail correspondence for staff and management, and coordinating with delivery and courier services.
Updated executives on changing business needs by thoroughly documenting internal and client meetings.
Managed administrative functions, including complex calendar management with focus on proper allocation of executive availability & maintained complex digital filing system for financial information.
Developed and updated spreadsheets & invoices. Produced accurate office files
Contributed to smooth business operations by planning and organizing meetings and conferences, including conference calls.
EXECUTIVE ADMINISTRATIVE ASSISTANT II, 12/2014 to 12/2018
DAVITA – Miami, FL.
Composed internal and external memos & correspondence for senior management and reviewed all documentation to eliminate errors.
Developed and updated spreadsheets and report on performance to foster office efficiency.
Supported efficient meetings by organizing spaces and materials, documenting discussions, and distributing meeting notes. Created PowerPoint presentations for business development purposes.
Identified and recommended changes to existing processes to improve accuracy, efficiency, and quality service.
Managed multiple Software databases converting complex data into easy-to-interpret data.
Managed office inventory by restocking supplies and placing purchase orders to maintain adequate stock levels & arranged rapid office equipment repair and maintenance with vendors.
Drafted professional memos, and letters.
Organized weekly staff meetings and logged minutes for corporate records.
Supported logistics for programs, meetings, and events, including room reservations, agenda preparation and calendar maintenance.
EXECUTIVE ASSISTANT, 10/2006 to 11/2014
TEVA PHARMACEUTICAL– Miami, FL.
Interacted with vendors, contractors, and professional services personnel to receive orders, direct activities, and communicate instructions & managed accounts payable and receivable for department.
Updated executives on changing business needs by thoroughly documenting internal and client meetings.
Orchestrated successful conferences, including associated travel for all speakers and attendees, facilities, and support services.
Produced accurate office files, updated spreadsheets, and crafted presentations to support executives and team efficiency.
Responded to emails and other correspondence to facilitate communication and enhance business processes.
Managed administrative functions, including complex calendar management with focus on proper allocation of executive availability.
Coordinated domestic and international travel arrangements, including booking airfare, hotel, and ground transportation.
Managed CEO & CFO's complex and frequently changing travel arrangements and coordinated pre-planning of trips & and kept track of periodic communication needed for priority contacts.
Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president, and executive vice president.
Coordinated domestic and international travel arrangements, including booking airfare, hotel and ground transportation.
Education
Miami Dade College - Miami, FL Certification: Executive Administrative, 01/1990
University of Phoenix Bachelor of Science Miami, FL., 1997 B.S.
Gold Coast School of Real Estate Certification: Real Estate – 08/2006
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