Accounts Payable Administrative Assistant

Christine White

Areas of Expertise:

• Organizing and Time Management

• Excellent people skills, phone manner, and office etiquette

• Windows operating systems, Microsoft Outlook, Word, Excel, and QuickBooks

• Specializing in event planning and event management.

• Able to complete high level and complex tasks.

• Managing Accounts Payable / Receivable and Expense reports Professional Experience:

Solar Energy Maintenance and Repairs 10/2022 – Present Executive Assistant / Office Manager

• Maintains CEO and Regional Sales Managers appointment schedule by planning, scheduling, walk through’s, vendor meetings and conference calls.

• Manages office, shop inventory, vendor supplies and buying office supplies.

• Managed Accounts Payable / Receivable and Expense reports. Plumbing Services 10/2020 – 10/2022

Executive Personal Assistant / Office Manager

• Managed AP / AR for business and principal’s personal accounts.

• Prepared client proposals, contracts, insurance documents and invoicing.

• Maintained principals appointment schedule by planning, scheduling, walk through’s, vendor meetings and conference calls.

• Prepared all new hire paperwork and staff payroll bi-weekly.

• Prepared daily call job schedule for all techs and outside contractors.

• Managed office, shop inventory, and vendor supplies

• Purchased office supplies and uniforms.

• Interacted with all clients, staff, outside contractors, and vendors.

Real Estate Appraisal Services 3/2016 – 3/2021

Executive Assistant / Office Manager

• Managed Accounts Payable / Receivable for the business and principal’s personal finances.

• Prepared client correspondence, contracts, insurance requirements documents and public relations packets.

• Maintained principal's appointment schedule by planning, scheduling meetings and conferences call and attend meetings on an as needed basis.

• Prepared agendas and job logs for outside contractors and

• Managed office, buying office supplies and coordinated company celebrations.

• Interacted with all clients, staff, and outside contractors. Go Travel INC 2/2013 – 4/2019

Travel Agent / Administrative Assistant

• Planned, described, arranged, and sold itinerary tour packages and promotional travel incentives offered by various travel carriers.

• Provided customers with brochures and publications having travel information, such as local customs, points of interest, or foreign country regulations.

• Planned routes, itineraries and accommodation details, compute fares and fees, using schedules, rate books and computers.

• Made and confirmed reservations for transportation and accommodation, using telephones, faxes, mail and computers.

• Answered inquiries about information such as schedules, accommodations, procedures, and policies.

• Prepared customer invoices and accepted payment.

• Assembled and issued required documentation, such as tickets, travel insurance policies, and itineraries.

• Resolved any problems with itineraries, service, or accommodations.

• Attended trade shows, conferences, conventions, and seminars to network with people in other purchasing departments.

Long Term Temp Position 10/2013 – 7/2014

Executive Administrative Assistant

• Maintained executive's appointment schedule by planning, scheduling meetings, conferences, and teleconferences.

• Prepared agendas, planned and attended meetings with executives, staff and committee members.

• Coordinated and booked travel arrangements for executives, office staff and clients.

• Managed Accounts Payable / Receivable and Expense reports (Business and Personal).

• Planned, scheduled, and kept appointment calendars for executives.

• Office management: set up and oversaw administrative policies and procedures for all offices.

• Excellent verbal and written communication with office staff and clients.

• Managed highly confidential and personal issues.

• Interacted well with high profile clients.

4T Group 11/2002 – 8/2013

Executive Personal Assistant

• Managed highly confidential issues and interacted well with high profile clients.

• Scheduled and coordinated meetings, interviews and conferences for management team and clients.

• Coordinated travel arrangements for management team, Board of Directors, office staff, volunteers, and clients.

• Managed Accounts Payable / Receivable and Expense reports and process payroll information.

• Managed and budgeted expenses for supplies, food, and travel for 4T Group.

• Coordinated holidays, birthdays, team building and extraordinary events.

• Prioritized assignments to meet deadlines.

• Updated donor, families, and business database management. EDUCATION

2012 Orange Coast College AA Degree / Business Management Certificates of Achievement

IATA/IATAN

Accredited Travel Agent

Orange Coast College Professional Meeting and Event Management Orange Coast College Business Management

Orange Coast College Marketing

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