Kimberly Freitas

**A East **st Street

Bayonne, New Jersey 07002

201-***-****

adzdfn@r.postjobfree.com

*/**** – Current – Palmer Asphalt-

Office Manager – Bayonne, NJ

Sage - Accounts Payable/Receivables, match, enter, pay and file. Run receivables report weekly and contact customers for payment. Take orders, do Bill’s of lading, set up logistics, receive signed BOLs, match to order and invoice through email or mail. Weekly payroll, payroll reports, journal entries. Monthly T & E audit for employees and payments. Monthly sales commission reports and payments Pay sales and use taxes, petroleum taxes & corporation taxes online. Bank reconciliations for 5 accounts. Run quarter reports for accountant.

1/2012 - 10/2017 - Rutigliano & Sons, Inc.- Accounts Payable & Receivable Manager – South Plainfield, NJ

Installed and set up QuickBooks Pro. Entered all data (past & current). Organized all customer files. Managed A/P, A/R, and invoicing daily. Internal audit processing of employee and salesmen time & expense data weekly. Weekly payroll for 25 employees. Posted checks/cash payments manually through QuickBooks & EDI daily. Developed new item spreadsheets for updated Italian products for wholesale. Updated system with pricing, in-stock quantities, new customer information and price levels. Prepared all supermarket promotions from month to month and reviewed with marketing firms and salesmen. Developed & Collected on past due accounts. Assisted Vice President and Brokers with future leads for business. Scheduled flights/hotels for business travel (U.S. & Italy). Scheduled appointments for buyers in house/off site. Proposals for potential clients. Verified pricing on products through email and fax. Calculated refunds for corporate accounts and sent rebate checks. Scheduled deliveries/pick-ups to/from major supermarkets, local delis and corporate clients. Tracked all deliveries made from warehouse & third party trucking companies. Customer service, filing, high volume telephones. Decision maker on all office needs and supplies (computer, phone system, copier, health benefits, letterhead, business cards). Customer shipping nationwide through UPS (dimension, weight & labeling).

6/2009 - 1/2012 - Liberty Paper & Janitorial Supply - Financial Controller – Bayonne, NJ

Managed a team of six employees. Accounts payable. Matched POs with invoices, coded, and entered. Daily credit card processing. Issued refunds and credits for returns or damaged products. Weekly payroll for 200 employees. Monitored petty cash. Collected on past due accounts. Made arrangements with customers with overdue accounts. High volume telephones. Planned and organized for monthly close. Assisted accounting firm with monthly and year end close. Reconciled three bank accounts.

5/2002 - 4/2009 - Duct Pro, LLC. - Financial Controller – Bayonne, NJ

Developed new business relations. Managed petty cash. Prepared all invoices weekly. Billed for projects in process and services rendered. Developed reports for overdue invoices and collected on past due accounts. Ordered sheet metal for duct fabrication and air conditioning units. Made appointments for potential clients. Calculated estimates based on needs and materials. Proposals, including pricing on materials and time needed to complete projects. Advertising for refrigeration and duct fabrication services. Verified timecards and travel expenses for payroll weekly of 8 employees. Customer service. Faxing and filing.

10/2000 - 4/2002 - Mikasa – Senior Accounting Analyst – Secaucus, NJ

Supervised an accounting team of 5. Responsible for accurate and timely processing of additions to the fixed assets system. Which included determining the asset category as well as the appropriate company code for each purchase. Processed, reviewed and tied in daily reports for Open A/P to ensure that the sub-system balance agreed with the controlling account in the GL. Monitored and verified, for accuracy, all independent advertising costs for all US and Canadian Stores (168 total), and organized all of the invoices. Organized and updated all leases for each and every store. Prepared/reviewed monthly gross sales reports for accuracy and sent to landlords, or leaseholders. Prepared month-end reporting analysis of P&L and Balance Sheet. Prepared inter-office debit/credit memos, CA & NJ. Worked up (developed) accrued sales commissions on a monthly basis. Reconciled advanced travel balances. Prepared and entered into SAP monthly journal entries. Prepared various reports & schedules as part of the month-end reporting, including wholesale/retail accounts. Prepared reports to track sales and gift cards.

7/1997 - 4/2000 - Ernst & Young, LLP. - Lead – Lyndhurst, NJ

Supervised daily staff activity, which included; planning, scheduling, and coordinating the process of information to an assigned work group of ten. Ensured the accuracy of inter-office auditing and accounting entries resulting from daily activities. Day to day planning of department operations, such as preparation of reports, review of information processed & coded. Maintained compliance with IRS policies and procedures. Ensured analyses were preformed accurately and on a timely basis. Met month end deadlines, including review and approval of cycle close entries. Assisted and participated in general aspects of special projects & committees as requested. Communicated with the partners for all deadlines to be met.

7/1997 - 2/1998 - Internal Auditor – Responsibilities included: all inquiries related to employee time and expense matters. Reconciled & adjusted report data from various levels of management. Audited employee expenses per firm and IRS guidelines. Provided continual updates in regards to employee compliance to internal management. Jointly responsible for all aspects of time and expense for business unit of over 9,000.

5/1996 - 3/1997 - Enterprise Rent-A-Car – Accounting Assistant/Title Coordinator – Hackensack, NJ

Daily review of general ledger and journal voucher entries. Prepared monthly audit of titles and deletions on vehicles being sold to various customers. Achieved Bi-monthly deadlines. Maintained/updated dealer files (ie., tax exempt forms, dealer licenses), Prepared and processed all paperwork involved in automobile sales. Prepared and processed all paperwork to DMV for salvage and duplicate titles. Processed checks for accounts payables/receivables.

9/1995 - 3/1996 - J. P. Morgan Trust Company – Personnel Assistant – INTERNSHIP – New York, NY

Scheduled interviews and testing for new hires. Prepared agendas and reports for weekly meetings. Prepared welcome and turndown letters to applicants. Handled and delivered confidential packages. Clerical duties.

4/1992 - 8/1993 - R.A.I. Credit Corporation – Assistant to Collection Supervisor – Bayonne, NJ

Accomplished a minimum of 300 collection calls per day. Debited and credited accounts. Updated credit reports with delinquency. Dealt with bankruptcy attorneys. Dealt with consumer credit for credit payment arrangements.

EDUCATION: 3/1996 - Berkeley College of Business – West Paterson, NJ – Associates Degree – Business Management

SKILLS: FoxPro, SAP, AS400, MicroSoft (Excel, Word, Access), QuickBooks, MAS90, Celerant

REFERENCES: Furnished upon request.