Resume

Executive Assistant Vice President

Location:

Manila, Philippines

Salary:

40000

Posted:

August 29, 2023

Contact this candidate

Resume:

ROBERTO ALCANTARA RAYNES

Telephone Number: +** * 8524 6310

Mobile Number: +63-917-***-**** / +63-916-***-**** E-mail: adzbzp@r.postjobfree.com

Address : **** *. ********* ****** ****** Taal Street, Singalong, Malate, Manila, Philippines

Nationality : Filipino

Date of Birth : November 08, 1960

Education : Bachelor of Science in Commerce

Major in Management of Financial Institutions

De La Salle University, Manila, Philippines

1978 - 1982

Language : English, Tagalog

PROFESSIONAL PROFILE

Handles secretarial functions to top executives of various nationalities such as Filipino, Saudi, Canadian, Jordanian, Indian, Japanese, British, French, German, Chinese, and Pakistani.

Works effectively in a multi-cultural environment.

Provides executive coordination and administrative support to top level executives.

Has good written, verbal and interpersonal communication skills.

Demonstrates teamwork, leadership and administrative skills.

Well-developed planning, organizing and decision-making skills.

Ability to deal tactfully with sensitive and confidential issues.

Ability to prioritize assignments and workload within limited timeframes.

Ability to handle demanding workloads with limited direct supervision.

Adept in preparing business correspondence, memorandum, and minutes of meeting.

Has proofreading skills to avoid typographical errors or material omissions.

Pro-active, assertive, self-starter, organized, trainable and has the ability to work independently.

Proficient in MS Word, Excel, PowerPoint.

Can surf the internet.

Handles multiple tasks simultaneously. Has lots of initiative.

Diligent, focused, detail-oriented, knowledgeable of all office functions/services.

Has typing speed of 50-70 words per minute.

Familiar with ISO documentation and quality management procedures.

Has banking experience in areas such as tellering, cash management, branch banking operations & administration, bookkeeping, interbank call transactions. 2

WORK EXPERIENCE

Adco Blue Corporation

Taguig City, Philippines

Office Manager Dec 2022 to Jun 2023

1. Oversee and direct the administrative services of the company, assign responsibilities to the administrative staff and ensure the facilities are equipped with the supplies and services needed.

2. Plan and coordinate administrative procedures and systems and devise ways to streamline processes.

3. Recruit and train personnel and allocate responsibilities and office space. 4. Assess staff performance and provide coaching and guidance to ensure maximum efficiency.

5. Ensure the smooth and adequate flow of information within the company to facilitate other business operations.

6. Manage schedules and deadlines.

7. Monitor inventory of office supplies and the purchasing of new materials with attention to budgetary constraints.

8. Monitor costs and expenses to assist in budget preparation. 9. Oversee facilities services, maintenance activities and tradespersons. 10. Organize and supervise other office activities. 11. Ensure operations adhere to policies and regulations. 12. Keep abreast with all organizational changes and business developments. Al-Yusr Industrial Contracting Co. (AYTB)

Jubail Industrial City, Kingdom of Saudi Arabia

Senior Administrator/Executive Secretary – Office of the CEO Apr 2012 to Aug 2020 Executive Secretary to the CEO & CFO Oct 2006 to Mar 2012 1. Carry out routine secretarial duties like correspondence & coordination of meetings, day to day administration work, filing, report preparation, etc. to the Managing Director, CEO & CFO.

2. Organize, store and retrieve documents/files related to the functions of the CEO. 3. Coordinate activities, townhalls, arrange appointments and meetings of the CEO. 4. Handle travel requirements of the CEO.

5. Coordinate with different departments / business units. 6. Take dictation and type a wide variety of reports. Prepare minutes of meeting, correspondence, memorandum, often of a highly confidential nature. 7. Organize for management meetings & prepare agendas. 8. Sort, screen and distribute Calls/Mails/Faxes/E-mails of the CEO. 9. Manage contact details, schedules & filing work for the CEO. 3

Euro-Asiatic Shipping, Inc.

Manila, Philippines

Admin. Officer & Executive Secretary to the President Mar 2002 to Feb 2006 Secretarial Duties:

1. Receive and refer to the President incoming letters, reports and other communications for his attention and further instruction. Ensure that all communications are properly replied on time or delegated to the concerned department.

2. Receive telephone calls/inquiries/visitors and refer to the President as deemed necessary.

3. Arrange and confirm calendar of appointments and remind the President when they are due.

4. Arrange visa application, local/international travel and hotel bookings and itineraries.

5. Maintain a systematic filing system of administrative records and other pertinent documents. Ensure that vital information and documents are properly secured to maintain confidentiality.

6. Prepare minutes of meetings of the President.

Admin. Matters:

1. Recruit, screen, conduct testing and evaluate applicants for office employment. 2. Handle and facilitate the preparation and filing of employee’s records. 3. Ensure that company policies are strictly implemented. 4. In-charge of the company’s vehicle maintenance, registration and insurance renewal.

5. Take charge of the processing and safekeeping of corporate papers, municipal permits, licenses and other requirements of government offices. Sameer Group of Companies

Makati City, Philippines

Executive Assistant to the President Jul 2000 to Sep 2001 1. Monitor the business operations of the Group such as overseas manpower recruitment, transportation and technical skills training. 2. Assist the President in handling administrative, operations, marketing and personnel matters of the Group.

3. Prepare inter-office memo and business correspondence. 4. Maintain a record of all incoming and outgoing fax messages and emails. 5. Maintain a centralized record of all files and documents. 6. In-charge of office supplies purchases and inventory. 7. In-charge of the company’s vehicle maintenance, registration and insurance renewal.

8. Prepare presentation materials needed by the President during overseas marketing missions.

9. Handle the President’s travel and hotel bookings. 10. Prepare calendar of appointments/meetings of the President. 4

Futaba Corporation of the Philippines

Sta. Rosa, Laguna, Philippines

General Affairs Officer May 1998 to Feb 2000

1. Report directly to the Director for Administration Division. 2. Control the issuance of gasoline purchase order. 3. Supervise the functions of the janitors and coordinate with the janitorial company. 4. In-charge of the company’s vehicle maintenance, registration and insurance renewal.

5. Review/negotiate condominium contracts of Japanese expatriates. 6. Conduct routine inspection of the factory premises. 7. Approve request for gate pass.

8. Coordinate with the security agency and formulate and implement security measures.

9. Coordinate with the shuttle bus company concerning pick-up/drop-off schedules and destinations.

10. Prepare correspondence, memorandum, minutes regarding general affairs matters 11. Coordinate with the company’s Corporate Secretary concerning legal matters. 12. Maintain a record of all the minutes of the Board of Directors’/Stockholders’ meetings.

13. Coordinate with company doctor & nurses regarding clinic/accident matters. 14. In-charge of hotel accommodation and flight bookings of Japanese expatriates. 15. Process visa application/extension/renewal of Japanese expatriates. 16. Act as ISO Internal Quality Auditor.

17. Attend monthly quality assurance meeting and production results meeting. 18. Maintain files/documents in accordance with ISO 9002. Gregory Asia Philippines, Inc.

Makati City, Philippines

Office Manager/Executive Assistant to the Vice President Jul 1997 to May 1998 1. Check and record monthly expense claims in accordance with the financial and administrative instructions.

2. Maintain a monthly expense journal.

3. Collate and check purchase invoices.

4. Receive and check invoices payable and pass on to the VP for approval. 5. Prepare sales invoice.

6. Make available every employee’s records to management. 7. Prepare salary payments of employees.

8. Handle the petty cash fund.

9. Prepare monthly remittance of SSS and PAG-IBIG contributions. 10. Prepare tax payments.

11. Responsible for the office maintenance including refurbishments and security. 12. Coordinate with the Building Administrator regarding billing and maintenance. 13. In-charge of procurement and inventory of office supplies and equipment. 14. Handle the officesafe policy insurance.

15. In-charge of the company’s vehicle maintenance, registration and insurance renewal.

16. Process visa application/extension/renewal of British expatriates. 17. Attend to personal matters of British expatriates. 18. Prepare correspondence, memorandum, circular.

La Riche Realty and Development Corporation

Quezon City, Philippines

Executive Assistant to the Vice President May 1996 to Jul 1997 1. Coordinate with tenants regarding rental, security and maintenance. 2. Coordinate with the security agency and formulate and implement security measures.

3. In-charge of the inventory of office supplies and equipment. 4. Draft correspondence for the Vice President.

5. Handle the petty cash fund.

6. Review lease contracts and payment vouchers.

7. Attend to inquiries from prospective tenants.

8. Inspect the security guard’s logbook.

9. Attend to tenant’s problems/complaints.

Manila International Futures Exchange, Inc.

Makati City, Philippines

Head of Trading Department/Executive Assistant Sep 1990 to May 1996 1. Attend Executive Committee meetings.

2. Prepare minutes of meeting.

3. Attend monthly futures industry meeting at the Securities and Exchange Commission.

4. Attend to personal matters of Chinese expatriates. 5. Perform administrative and personnel functions. 6. Prepare memorandum, circular, correspondence on matters concerning trading operations.

7. Submit to the Vice President recommendations to improve the trading operations. 8. Coordinate with the Clearing House on trading matters. 9. Administer training and examinations to Floor Representative-Trainees. 10. Conduct orientation to local and foreign visitors about the Exchange. 11. Attend to inquiries addressed to the Exchange. 12. Represent the Exchange in seminars and symposia. 13. Prepare/edit market commentaries.

Citibank, N.A.

Makati City, Philippines

Teller Apr 1990 to Sep 1990

1. Act as Teller at the extension office inside the U.S. Embassy in Manila by servicing deposits and withdrawals of embassy personnel.

2. Act as Vault Teller if the need arises.

3. Act as Support Staff at the Head Office after banking hours. Manila International Futures Exchange, Inc.

Makati City, Philippines

Supervisor Aug 1986 to Apr 1990

1. Supervise the conduct of trading on the Exchange floor. 2. Prepare memorandum/circular, correspondence on matters concerning trading operations.

3. Maintain historical data.

4. Edit market commentaries.

5. Conduct training to Floor Representative-Trainees with regard to the trading systems.

PAIC Savings and Mortgage Bank

Makati City, Philippines

Staff Assistant Dec 1982 to Aug 1986

1. Handle the bank’s investment portfolio.

2. Monitor the bank’s treasury bills maturities.

3. Liaise with the Central Bank with regard to maturities of government securities. 4. Participate in interbank call transactions and money market trading. 5. Responsible for the documentation and inventory of government securities. 6. Monitor monthly income generated from government securities transactions. 7. Monitor the bank’s cash position.

8. Act as Roving Teller if the need arises.

SEMINARS AND TRAINING

1. E-Learning (Analytical Skills, Leading Organization, Self-Management), Jun 2014. 2. Microsoft PowerPoint 2010, Mar 2014.

3. IBM Lotus Notes 8.5 (E-mailing System), Apr 2013. 4. Oracle Purchasing & Test Script; Oracle Human Resources; Oracle Employee Self-Service / Manager Self-Service, Feb 2013.

5. Team Building, May 2003.

6. ISO 9001:2000 Conversion, Awareness, Review and Planning, Sep 2003. 7. QS 9000 Documentation Development Workshop, Jan 2000. 8. Executive Briefing on QS 9000 and Understanding the Elements of QS 9000, Jan 2000.

9. Seminar on Setting Quality Directions thru Business Planning, Jan 2000. 10. QS 9000 Awareness, Jan 2000.

11. Security Systems Seminar, Oct 1999.

12. Workshop on Waste Minimization and Environmental Cost Reduction for Laguna Technopark Locators, Oct 1999.

13. Seminar on Basic Supervisory Training Program, Oct 1999. 14. Seminar on Environmental Law and Business, Jul 1999. 15. Fire/Calamity Preparedness Seminar, Jun 1999.

16. Internal and External Auditing Course on ISO 9002, Apr 1999. 17. Documentation Course on ISO 9002, Mar 1999.

18. Seminar on the Comprehensive Tax Reform Program (R.A. 8424), Jan 1998. 19. Seminar on Futures and Options on Currency and Commodity Market, Feb 1994. 20. Inaugural Conference of the Securities and Exchange Commission Institute, Jul 1992.

21. Observation Tour at the Hong Kong Futures Exchange Limited, Feb 1991. 22. Basic Photography, Jul 1984.

23. Signature Verification and Fraud Detection, Sep 1983. 7

PERSONAL REFERENCES

1. ALBERT DENNIS N. ANOVER

Senior Partner

Anover Anover San Diego & Primavera Law Offices

Mobile No.: 091*-***-****

E-mail: adzbzp@r.postjobfree.com

2. ARNOLD E. TANQUILUT

Aircraft Engineer

Cathay Pacific Airlines

Mobile No.: 099*-***-****