Luqman Muhammad CV

* * * * *

LUQMAN MUHAMMAD

LEAD DOCUMENT CONTROLLER

ISO 9001:2015 - Quality Management System (QMS) – CPD certified – UK p: +971-**-****-***, +966-**-****-***

e: adzbjq@r.postjobfree.com

Bachelor of Business Administration (Honours), Hazara University. 2004 - 2008 Pakistan.

Work Experience

Lead/Senior Document Controller, Coordinator. NEOM OXAGON, Saudi Arabia Surbana Jurong Consultants Singapore (KSA Branch) – July 2021 to Present

Created and executed a comprehensive document control framework, procedures, plans and training for a major project, enabling 200+ team members to consistently follow ISO quality guidelines.

Led document control process optimization, slashing turnaround times by 20% and improving team service levels through quantitative tracking and workflow enhancements.

Spearheaded the development and rollout of a new SharePoint system for streamlined document collaboration across disciplines, cutting review times by 30%.

Conducted rigorous quarterly audits to guarantee regulatory and ISO compliance, identifying areas for continuous improvement.

Managed document lifecycles end-to-end for 15K+ drawings, forms and records, maintaining version control through authoring, approvals, publishing, archiving.

Headed data and document management for the project, ensuring accessibility, proper storage and information controls according to ISO 9001:2015.

Provided hands-on Aconex support to resolve 250+ outstanding legacy issues, enabling access to critical project documents.

Collaborated with cross-functional teams to develop and execute project plans, ensuring alignment with project goals and milestones.

Coordinated project resources, schedules, and activities, facilitating efficient communication and timely execution.

Tracked project progress and reported key metrics to stakeholders, enabling informed decision-making and proactive issue resolution.

Developed and delivered comprehensive document control training for 150+ team members, resulting in a 25% increase in adherence to quality processes. Achievements

Successfully streamlined the document control process, resulting in a 25% reduction in document processing time and a 15% increase in overall project efficiency, by implementing advanced document control tools and optimizing workflows.

Led a team of Document Controllers to achieve a highest percent of compliance rate with Client guidelines, through effective training, support, and continuous monitoring of adherence to Document Control procedures.

Spearheaded the integration of the electronic document management system and SharePoint, leading to a 30% improvement in document accessibility and collaboration across multiple departments, while maintaining strict adherence to ISO 9001:2015 and internal QMS standards.

Document Controller

Robert Bird Group PTY LTD Australia (Dubai Branch), March 2013 – Jun 2021 Inc: Aloft Hotel Project Site Lead Document Controller (Jan 2016 - Oct 2016) + Inc: Jr. Structural Technician

Managed end-to-end document control for $10M+ project including 10K+ drawings, reports and records, ensuring timely approvals and distribution.

Led the setup and administration of a customized electronic document management system, enabling seamless collaboration across 100+ team members.

Coordinated extensively with contractors and vendors to obtain, evaluate and integrate technical documents per project guidelines.

Spearheaded new streamlined workflow for document reviews, driving 30% faster turnaround and on-time due date attainment.

Conducted weekly audits of all project documentation, guaranteeing users access to latest revisions.

Implemented new intuitive document numbering and retrieval system, cutting search times by 40%.

Developed and delivered comprehensive document control training program for project teams, increasing adherence to processes by 20%.

Continuously improved document control through quantitative tracking, cutting review times by 25% in 6 months.

Ensured proper document exchange and compliance through close coordination with external stakeholders.

YEARS OF

EXPERIENCE

Total: 15+

AREAS OF EXPERTIES

Aconex

SharePoint

BIM360

DocuSign

Opentext

Asite

Oracle Conject

4Projects

FileZilla

Office 365

Visio

Bluebeam

Adobe Pro

Grasshopper

Revit

CERTIFICATION

Aconex Professional

ISO 9001:2015 -

Quality Management

System (QMS)

Certified Document

Controller –

Consepsys - UK

Fire, Life & Safety

2016 - Dubai

Business Etiquette

and Communication

Skills - Dubai

FELLOW/MEMBERSHIP

American Association

of Records Managers

and Administrators

International – ARMA

International

The Association of

Canadian Archivists

Information &

Records Management

Society Ltd (IRMS)

UK

LANGUAGE

English

Urdu

Punjabi

Hindi

Arabic – Basic

PERSONAL PROFILE

DOB: 03 April 1985

Marital Status: Married

Driving License: Yes

Luqman Muhammad CV

2 P a g e

Admin Document Controller

Robert Bird Group PTY LTD Australia (Dubai Branch) (March 2011 – March 2013) Promoted

Managed executive's correspondence, calendar and incoming requests, prioritizing and determining appropriate actions to ensure maximum productivity.

Provided comprehensive administrative support including filing, phone coverage, visitor greeting and supply/order management.

Prepared presentations, reports and correspondence on behalf of executive to convey key messages and strategy.

Maintained office library and reference materials, ensuring access to critical industry standards and guidelines.

Negotiated and managed contracts with vendors and agencies, achieving 10-15% savings on key services.

Led recruitment coordination efforts including screening, interview scheduling and new hire onboarding for 5+ roles.

Created visually compelling proposals and presentations using InDesign, resulting in over 90%-win rate on bids.

Coordinated extensively with PRO department to obtain visas and approvals for 10+ employees relocating to new region.

Developed new streamlined onboarding process, reducing new employee ramp up time by 30%.

Maintained meticulous personnel files and exiting procedures to facilitate information access and transitions.

Document Specialist/Branch Admin

Arshed World Trading, Dubai June 2009 to Dec 2010

Provided comprehensive administrative support including filing, phone coverage, voicemail, email management and visitor greeting.

Managed local purchase orders end-to-end, ensuring timely approvals and delivery of office supplies.

Onboarded and trained new administrative staff, developing customized materials and job shadowing to accelerate productivity.

Coordinated office events and meetings, managing vendor relationships and logistics for 50+ attendees.

Led/assisted with recruitment efforts including screening resumes, scheduling interviews and preparing offer letters.

Developed new organizational system for paper and electronic files, improving document accessibility and retrieval times.

Handled sensitive documents and correspondence to maintain confidentiality and meet deadlines.

Provided clerical support including drafting correspondence, proofreading, photocopying and mail distribution.

Document Specialist/Computer Operator

Food Technical Department, Pakistan Jan 2009 – May 2009

Streamlined office operations by implementing digital filing system, reducing paperwork by 50% and improving efficiency.

Managed end-to-end purchase order process for office supplies and equipment, liaising with vendors to obtain best pricing.

Onboarded and trained 10+ new staff members, creating comprehensive training materials and mentoring programs to accelerate productivity.

Provided exceptional customer service handling 50+ daily phone calls, emails and visitor requests for manager with professionalism and urgency.

Coordinated complex executive schedules, managing calendar across multiple time zones and adjusting seamlessly for changing priorities.

Maintained meticulous digital and physical personnel files ensuring easy, secure access to employee records and information.

MAJOR PROJECTS

EXPERIENCE

Oxagon NEOM KSA

Trojena NEOM KSA

Amaala Yacht Club –

KSA

Amaala Airfield – KSA

Etihad Rail – Abu Dhabi

Mecca–Medina high-

speed Railway – KSA

UAE Pavilion Expo 2020

France Pavilion Expo

2020

Zayed University – Abu

Dhabi

Abu Dhabi Port Cruise

Terminal

Battersea Power Station

Phase 3B - UK

Midfield Terminal Airport

Abu Dhabi

Abu Dhabi Plaza

Kazakhstan

Dubai Eye

National Bank of Kuwait

Kuwait Airport

ICD Brookfield Place

Dubai (LEED® Platinum

rating)

Desaru Hotels KL

Malaysia

Al Mafraq Hospital Abu

Dhabi

Bluewater Island

interchange - Dubai

Museum of the Future

Dubai

MahaNakhon Tower,

Bangkok Thailand

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