Maria Teresa Nicolas

** ********* **** *.*. Calgary

AB Canada, T3K 4A9

403-***-**** / 403-***-****

adzbgo@r.postjobfree.com

Maria Teresa Nicolas's experience appears to be concentrated in Administrative, Document Control or Clerical, Typing, with exposure to Information Technology/Workflow and Imaging. Ms Nicolas has 26 years of work experience, with no management experience. A dedicated and loyal team player, she has proven ability to rapidly learn a new software programs and some operating systems. She had a high degree of accuracy and strong attention to the details. She can work well under pressure responding calmly to changing deadlines and shifting priorities and highly dedicated to the job and committed to meeting goals. Experienced in Fusion, CONVERO, HDMS Extranet, TUTT, LIVELINK and MS Office Application Suite, ADP@Work DataForma 101, CDMS, AJERA, Office 365, SharePoint, OneDrive, Novatime.

EMPLOYMENT:

CENTRAL MOUNTAIN AIR – (CMA) – Administrative Assistant 2022_April at Present

Assisting the President and VP for their needs.

Filing important documents, such as reports, financial statements, emails, and letters.

Processing and filing invoices. (i.e. Business and personal receipts).

Overseeing office supplies and services, including restocking supplies.

Supporting Account Payables.

Aiding correspondence for the office, such as emails, letters, packages, and phone calls.

Updating of office records and databases that contain personnel, financial, and office data.

Ensuring availability to help colleagues and employees where necessary. AIRPORT TERMINAL SERVICE – (ATS)

2021_Nov – 2022_April – Administrative Assistant

Process weekly timesheets for hourly Ramp Agent employees and follow up with Corporate payroll department when discrepancies arise.

Timesheets entered accurately and completed to ensure for on-time processing of weekly payroll

Maintain and update employee information, such as record of attendance, lave and overtime to calculate pay and benefit entitlements, in Canadian and other currencies, using manual or computerized systems.

Prepare and verify statement of earnings, indicating gross and net salaries, deductions such as taxes, union dues garnishment, insurance, and pension plans.

Complete, process and verify forms and documentations for the administration benefits. NUTRIEN/AGRIUM – Turnaround Administrative Assistant 2021_June – 2021_August (Contract-TSG Staffing)

Timesheets

Enter individual timesheets into spreadsheet.

Verifying scan times between timesheets to scanned time.

Timesheets entered accurately and completed to ensure for on-time processing of weekly payroll.

Perform additional assignments, ad directed by the Turnaround Manager & Administrative Lead. SharePoint

Migrated files from network drive over to SharePoint

Added documents to SharePoint folders

Updated vacation calendar

SAP

Closed work orders in SAP

Updated certain fields in SAP

Add Work Order Information into Master Spreadsheet

Searched and removed work orders from P&ID’s Drawings CALIBRE COATINGS LTD. – Contract Admin / Production Assistant 2018_March – 2019_September

Assist Production Managers in the day-to-day duties of various project administrative requirements.

Working closely under the guidance and direction of Production Managers to complete project efficiently and effectively.

Assist in plan and spec analysis to prepare awarded projects in accordance with the project requirements.

Act as liaison with clients/subcontractors in expediting drawings and related information.

Maintain accurate and up-to-date project records and information.

Complete submittals and procurement of all project documentation.

Monitor projects to ensure compliance with company standards, procedures, specifications and codes. Requesting WCB and Letter of Insurance to provide the Clients.

Set up projects as done now.

Deal with anything to do with the contract issued by the client.

Submit quotations on behalf of estimators as required.

Chase change orders for work completed that do not have a change order.

Coordinate financial related documentation w/ CMS staff and/or completes herself.

Issue contracts to Subcontractors for Production Manager as required.

Tracks when field staff misses work and provides this list to Production Managers prior to payroll ending so we can vet the time sheets based on this information. LW SURVEY – Syncrude Timekeeper Administrator (CDMS-AJERA) 2017_March - 2018_February

Ensure Contractor CDMS Labor Exceptions are completed, and overrides approved or rejected daily, providing clear and precise explanations for rejections.

Approve non-billable transactions assigned daily; Flag repeat exceptions to the CDMS Administrator Leader.

Assist Approvers and Contractors in resolving issues escalating to CDMS Team Leader as required.

Follow up with late authorizers weekly; Run Not Allocated and Not Accepted reports daily and following up with timekeepers to action.

Create daily field reports (DFR’s) from daily texts, gate swipes, rosters

Manage all PO’s - new and current

Reviewing and Entering Labor and Equipment Hours to the CDMS

Creating a Daily Roster Reports (DFR)

Entering all the Labor and Equipment hours to the AJERA

Support in project information, project file set up

Organize all information for month end invoicing on all projects WSP GROUP - Document Control

2014_Jan – 2017_Feb – (Northern Blizzard/HUSKY Rainbow Lake Projects/HUSKY Edam East/Vawn/ EnCana Kaybob Phase 1 and 2, Alta Gas, Spectra Energy Projects) Technical Knowledge:

Set up document control files for both engineering and supplier documents.

Receive, log, track, file and monitor engineering and supplier drawings In an Electronic Data Management System.

Maintain the document controls database through Input of drawing information.

File and retrieve documents/drawings and originals necessary to facilitate the control of Project documents.

Respond to Internal and external drawing and document requests.

Assist in the preparation of data books and subsequent filing and scanning for data book completion, generate transmittals as required.

Assist In the turnover of drawings and documents at job completion either hard copy or Electronically.

Set up and working with Directory structures for filing and storing electronic drawing files.

Demonstrates knowledge in selecting work methods of which project specific procedures to be followed.

AMEC – Document Control

2011-Oct – 2013-December

DMG-CNQ (Document Control) CNRL - Extraction Plant 24 Trains 3-4

Worked on the CNRL project, ensuring all documents were in accordance with client and corporate standards making certain Supplier for Reviews, Squad Check, and distributions were issued appropriately.

Issued vendor and internal document reports as requested by the engineers, procurement and vendors.

Maintained the flow of both electronic and hardcopy documents.

Performed, organized, and maintained a quality check of received documents and drawings.

Applied revision updates to technical documentation using Convero and Fusion.

Communicated effectively with engineering and vendor staff on the status of the drawings.

Registered and issued supplier documents in Convero and transferred those to the client using FTP.

Document control Email management both external to/from client and internal to/from Engineering/project.

Document control Email management both external to/from client and internal to/from Engineering/project.

2011-MAY – MOVE TO DOCUMENT CONTROL AREA

AMEC AMERICAS LTD. (WCMP PROJECTS) - CALGARY, ALBERTA, CANADA Project Administration/Document Formatting Specialist

Responsible for report formatting and presentation features (page layout, style of headings, tables, covers, headers, footers, etc.) And will not do anything that requires reading the document.

Focusing on which documents have been issued, what revision they are at and when they were requested.

Completing checklist for every document that is issued for the project.

Assisting client’s Overall coordination of administration requirements including correspondence management and filing.

Formatting/drafting documentation for management team. 2007-DEC – 2011-APRIL

SNC-LAVALIN ENVIRONMENT INC., CALGARY, ALBERTA, CANADA Professional Assistant / Administrative Clerk/Word Processor

Maintains the confidentiality of the Managers and maintains filing if necessary and performs clerical duties. Account and proposal openings.

Word Processing/Formatting and editing reports (small and large).

Proposal letters, faxes, memos, and general correspondence. Report preparation including formatting (Word, Excel, and PowerPoint files).

Prepare CD labels and covers.

Proof reading proposals/reports for grammatical errors.

Creating PDF files from multiple file formats and overseeing the hard copy productions of the final documents.

Other miscellaneous administrative duties, as required. 1992-2007 - TEKNICA PETROLEUM SERVICES LTD., CALGARY, ALBERTA, CANADA Geological Technician / General Office Clerk

Sending the geophysical plots to HPDJ650c, HPDJ350c, and HPDJ1050c plotter via UNIX system.

Responsible for digitizing the geophysical maps, i.e., logs, seismic, lines, contours, shot points, basemaps, wells, etc.

Edit digital log where necessary and format data for importation into log analysis software.

Curve preparation and verification, which include identifying curves, combining log runs were necessary, selecting curves quality control, checking and depth matching.

Submit, monitor, and check results of mainframe jobs according to production job schedule.

Support system support staff in the correction and reruns of failed batch jobs.

Daily maintenance of equipment, cleaning plotters, tape heads.

Monitoring processing flow to optimum use of equipment by balancing CPU with input/output intensive jobs.

EDUCATION - 1981 High School/Technical Diploma, Manila, Philippines ADDITIONAL TRAINING

2016 - ADP and DATAFORMA 101

2014 - Sharepoint/ Convero / TUTT/ HDMS Extranet

2006 - ADP Pay Specialist Version 4.3 (Payroll)

1995 - Academy of Learning- Computer and Business Skills Training 1995 - Certificate Acquired for Introduction to Windows 1995 - Certificate Acquired for Windows Level 1 & 2 1995 - Training Course for Digitizing, Digi-Rule Inc. 1992 - Training Course for Xerox 5090, Certificate Acquired for Achievement, XEROX Canada COMPUTER APPLICATIONS

Knowledgeable in the following computer systems and languages: Sharepoint Convero, IBM VM/SP5, UNIX, IBM4381, SUN Spare, Versatec8900 color printer, Paint Design Jet Color plotter

(HPdj650c, HPdj1050c and HPdj350c) and the Rat and Ruler Digitizing Application, Microsoft Office, Telnet, DOS, Windows XP, Log Scan, PowerPoint, Adobe, (TUTT) Ultimate Tracking Tools & (Livelink) HDMS, CDMS, AJERA, NOVATIME

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