Megan Smith adzbf6@r.postjobfree.com • 469-***-****

Dallas, TX 75228

An exceptionally innovative individual with a unique mixture of skills and qualifications acquired within a versatile 10-year profession as an Executive Assistant within top-tier organizations. Strong aspects of enhancing operational efficiency, meeting strict deadlines and utilizing goal-oriented strategies. Accustomed to fast-paced, high-volume, and time-sensitive conditions.

Education

Sociology Courses

Florissant Valley Community

College, Florissant, MO

Area of Expertise

● Problem Solver

● Time Management

● Prioritization skills

● Communication and

Interpersonal Skills

● Flexible Thinking

● Adapts to Changes

● Quick Rapport Building

● Event Coordination

● Analytical thinking

● Streamline Processes

● Highly Independent

● Vendor Management

● Financial and Expenses

Management

● Procedural Compliance

● MS Office

Career Experience

Financial Colors Wealth Management 2020 – Present

Executive Assistant

Trusted to serve as the key point of support for the Executive Team. Ensure maximum efficiency and productivity for the Executive team through superior management of their emails, phone calls, and travel needs, as well as daily prioritization of tasks & meetings and wisely managing their time.

● Enable quick yet highly informed decision-making by continuously updating and making changes to an ever-changing calendar.

● Collect and analyze information and prepare data for all daily, weekly, monthly, mid-year/year-end review reports.

● Thoroughly research and distribute marketing materials to targeted audiences.

● Accountable for complex projects, updating the leadership regularly at meetings.

● Draft memorandums and documents, utilizing superb written and verbal communication skills.

● Advance multi-tasking skills to respond to requests by phone, email & in person.

● Organize and negotiate E2E of events such as conferences, meetings and receptions.

● Coordinate high-quality initiatives, navigating organization programs and technologies, along with devising reports, memos, invoice letters, and documentation.

● Monitor inventory of office supplies and perform purchases in alignment with the budget.

Onstage Systems, Dallas, TX 2012 – 2017

Executive Assistant

Provided high-level administrative support, project coordination, and assistance to the President and Vice President by taking care of a wide array of situations and operational tasks. Also served as a personal assistant to the president.

● Oversaw all aspects of the calendar, flights, transportation, accommodation, meals, accreditation and itineraries.

● Identified and resolved conflicts within tight deadlines.

● Assisted in detailed budgeting, forecasting, cost accounting and variance analysis and statistical analysis on historical and projected business.

● Applied exceptional interpersonal skills in managing office relationships, demonstrating leadership in communicating on behalf of the Executives with external and internal individuals.

● Accurately completed bookkeeping tasks and updated financial records.

● Recruited administrative positions, including pre-screening, interviewing, and training.

● Achieved operational excellence through streamlining processes to optimize workforce efficiency.

Previous Experience

Assistant, IndieGenius. Dallas, TX 2011 – 2012

Administrative Assistant, O'Donnell Eye Institute. St. Louis, MO 2002 – 2010 Secretary. NW Psychiatric Assoc., Ltd. St. Louis, MO 1999 - 2002

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