Jennifer D. Webster

334-***-**** E-mail: adzayh@r.postjobfree.com

Qualifications

Articulate and professional business candidate that possesses the desire to continuously grow and develop. Fluent in verbal and written English with more than twenty years of customer service experience and interpersonal communication skills. Adaptable and agile to learning new responsibilities, a motivated hard worker, detail oriented, dependable, team player, also works well independently. Technically proficient in Microsoft Windows, Word, Excel, PowerPoint, Adobe, Publisher, Kronos and Oracle Business Intelligence.

Experience

Human Resources Recruiting Assistant III 2021-Present

Baptist Health Care Authority, Montgomery, AL

Reviews submitted internal applications to ensure completion and routes applications to the appropriate recruiter, then manager

Aid recruiters with distribution of applications

Aid with correspondence to candidates that are interviewed but not selected

Conduct and perform all onboarding of the employment process for all new hires while building excellent professional interpersonal relationships

Create and modify forms, flowcharts, reports, logs, etc.

Aid with preparation and distribution of mail outs for department

Assemble orientation list and distribute to appropriate individuals

Maintains master job list in Applicant Tracking System

Maintains electronic file of orientation lists and other recruitment documents

Coordinates physicals, start date, and orientation date

Assembles and complete data entry of all new hire paperwork in Human Resources Information System

Review and endorse documents/affidavits requiring execution by Notary Public on behalf of the company

Signed official documents and retained confidential information securely

Aid with set up and welcome for New Employee Orientation

Aid contract departments to schedule new hires for orientation and ensures completeness of applicable paperwork

Process applicant background checks

Process applicant verification for US Citizenship and Immigration Services forms(I-9)

Aid with processing of Personnel Action Requests

Provide coverage for the front desk as needed

Process and assemble incoming and outgoing mail

Perform other duties to assist fellow employees

Notary Public 2017-Present

Montgomery, AL

Commission expires April 23, 2025

Review and endorse documents/affidavits requiring execution by Notary Public on behalf of the company

Sign official documents such as affidavits and quitclaim deeds, Retain confidential information securely

Review and endorse documents submitted for professional engineers and land surveyors

Review and endorse Religious Belief Affidavits, Retirement Loan and/or Benefit Applications, Relocation Agreements, Verifications for Employment, Employee Verification forms and Educational Identity forms

Review and endorse Estate Agreements, Domicile Affidavits, Scholarship Agreements, Financial Assistance documents, Traveling Minor Consent, Power of Attorney, Bill of Sales, Commitment Pay Agreements

Provide Notary services to the public

Administrative Assistant/Office Manager 2017-2021

TTL, Inc., Montgomery, AL

Typed letters, forms, memorandums, emails and reports

Coordinated, directed, planned and hosted events such as trainings, luncheons and meetings

Coordinated and completed staff travel and itineraries

Maintained payroll, time-sheets and cards, calendars, policies, purchase orders, requisitions, billing invoices, supplies, property inventory

Conducted and directed interviews, reference checks and supported with the hiring process

Data entry for reports, reviewed and proofread, binded and mailed reports and documents

Signed official documents such as affidavits and quitclaim deeds, Retained confidential information securely

Reviewed and endorsed documents/affidavits requiring execution by Notary Public on behalf of the company

Pioneered interpersonal relationships with clients, public figures, contractors, vendors, etc.

Data entry for accounts receivables and payables

Reconciliation of credit card statements, invoices and petty cash

Assembled power points, and use of Adobe Acrobat to convert paperwork

Data entry for proposals and project set up

Aided with paperwork and handling of wastewater samples, concrete and dirt samples

Mental Health Administrative Assistant VII 2012-2017

Alabama Department of Mental Health, Montgomery, AL

Served as office manager for the Office of Planning and Resource Development, the Associate Commissioner of Administration, Chief Operating Officer, Land Manager and Bureau of Human Resources

Coordinated and composed staff travel and itineraries, maintained payroll, time-sheets and cards, calendars, policies, departmental and provider plans

Processed and composed purchase orders, requisitions, billing invoices, supplies, property inventory, workmen compensation claims and general information

Completed all Term Tracks Request by mail and/or fax. Term Tracks consisted of pulling personnel records from State Personnel Department, working with ESMT screen, QPSH screen, TITL screen, AGCY screen, QXRF screen, QXR7 screen and QESD screen

Supported the hiring process by scheduling interviews and conducting reference checks, completed employment verifications, address and name changes using ADDR screen

Coordinated bimonthly Policy Committee meeting, produced, developed packets, composed, revised and distributed policies and reports

Processed annual performance appraisals and mid appraisals

Administrative Support Assistant III 2007 - 2012

Alabama Department of Mental Health; Montgomery, AL

Maintained and updated database registers of SSI/SSDI Outreach, Access, and Recovery (SOAR) Trainees, federal, state and local resources and entered Project Rebound Service Data

Coordinated and assembled the flow of supplies and materials, purchased all equipment and supplies and kept ongoing inventory

Coordinated staff travel and itineraries, entered and maintained files for time-sheets, leave forms, calendars, policies, departmental and provider plans, purchase orders, requisitions and general information all maintained according to DMH policy and State Personnel procedures

Coordinated and aided in developing packets, Quarterly reports and proofing written materials, including the department’s Annual Report and information regarding website development, other publications and productions

Reviewed, analyzed newspapers each morning and reported on any articles that related to Mental Health or department subject matter

Provided follow up and analyzes to aid with data collection for SSI/SSDI Outreach, Access, and Recovery (SOAR), Returning Veterans, Disaster Response and other projects

Aided with creating, analyzing, maintaining and filing DMH Policies, 310 Plans, and information regarding housing, homelessness, transportation, health disparities, returning veterans, grants, cultural competence, suicide prevention, Project Rebound and other data

Administrative Support Assistant II 2005 - 2007

Alabama Department of Transportation; Montgomery, AL

Maintained and updated payroll, budget reports, expense accounts, requisitions, material receipts, equipment usage reports, Performance Appraisals, consultant and Public Safety invoices

Composed, generated, filed and retrieved documents such as memorandums, manuals, agreements, questionnaires, letters, reports, forms and spreadsheets

Communicated and built professional interpersonal relationships either by phone, email, or in person to other department personnel, consultants, contractors, city, county, state and other governmental agency personnel and the general public

Administrative Support Assistant I 1999 - 2005

Alabama Department of Transportation; Montgomery, AL

Typed/ transcribed/ filed/retrieved/purged documents such as letters memorandums, manuals, agreements, speeches, written reports, minute of meetings, questionnaires

Maintained and updated payroll, invoices, budget reports, expense accounts, accident reports, personnel forms, workmen compensation, carpool requests, accident reports, equipment usage reports, requisitions, material receipts, invoices, monthly training reports and Employee Development Program (EDP)

Compiled/summarized/distributed information and materials, instructed/trained new employees

Prepared and developed training manuals, course materials and public presentations concerning Maintenance Operations, Bridge Inspection, and the Department’s Bridge Management System to ensure personnel were aware of and properly trained in procedures and all phases of maintenance

Trained personnel to properly operate and maintain various pieces of office equipment such as Mainframe and Personal computer, copy machine, fax, switchboard, etc.

Filed/retrieved/purged documents, compiled/summarized/distributed information and materials, communicated with individuals, instructed/trained and assigned duties to new employees

Performed Bi-annual property inventory review for all office furniture and equipment

Education: 2006 - 2007: Faulkner University; Montgomery, AL

Management of Human Resources, Bachelor of Science, Graduated May 5, 2007

August 2000 – August 2006: Alabama State University, Montgomery, AL

Computer Information Systems, Minor: Business Management & Marketing; completed 81 hours of study

September 1999: Alabama Department of Transportation; Montgomery, AL

Certificate of Associate Certified Public Manager

Awards: Presidential Bowing Scholarship (Fall 2005), The National Dean’s List (2004-2007), Academic Honors Convocation (2004-2006), Employee of the Quarter (Summer 2005)

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