Accounts Payable Operations Manager
Resume:
BSc. in Applied Accounting
ACCA – in progress
Specialized in
Finance, Audit & Grants Management
SAP, Acumatica, Pronto Xi, Quickbooks Case Ware eAudit
***************@*****.***
Magdalene Aruna
live:.cid.8051f3fa2b759cb8
linkedin.com/in/magadelne-aruna-
3bb90a109
175 Cottonwood Drive, Don Mills,
M3C 2B3, Toronto Ontario Canada
Summary
A graduate in applied accounting and pursing ACCA. I started my professional career as Audit Trainee at PKF followed by KPMG. Later at KPMG, I performed as Audit Associate and Sr. Audit Associate. I moved to the NGO world and worked for Plan International, Sierra Leone as Finance and Grant Accountant and worked as Country Grant Accountant at World Hope International, Sierra Leone and moved to Mining Industry and worked as Financial Accountant at FG-GOLD Sierra Leone. Currently, I am a Student at Toronto School of Management. I am eager to learn and progress in my career. My commitment is evident by the progress I made so far, both in my academic as well as professional career. I have the ability to adapt to different environments. I can work under pressure as an individual as well as part of a team.
Academic Qualifications
ACCA – Ongoing (Reg. No 3712307)
2016 – Date [Stage: Part 3] Completed:
ACCA Part 2
BSc. Hons in Applied Accounting
2010 – 2014
Institute of Public Admin. and Management
(IPAM) University of Sierra Leone
Professional Experience
Financial Accountant December 2022 –July 2023
FG-GOLD, Sierra Leone
To supervise the accounts payable functions.
Prepare, examine, and analyze financial reports.
Prepare monthly reconciliation of the General Ledger accounts
Responsible for Supplier Statement Reconciliation
Responsible for GRNI account reconciliation
Responsible for forecasting the weekly and monthly cash requirements
Analyze supplier accounts and review ageing report
Liaise with statutory auditors to conduct statutory audit for the company’s book
Perform other ad hoc duties assigned by senior finance team members.
Supervise and coordinate the Accounts payable functions:
Supervise accounts payable functions and ensures strict conformance to payment terms
Liaise with Supply Superintendent/Inventory controller on relevant supply chain issues
Mediate and solve all supplier statement discrepancies
Review all advance payments for approval
Responsible for processing strategic vendors invoices for payment (Mining Contractor, Fuel supplier, Explosives, processing reagents (Sodium cyanide, activated carbon etc), steel balls)
Ensure all suppliers invoices received from the procurement department are captured in Pronto correctly by the Account Payable Accountant and Account Officer.
Review all remittances prepared the Account Payable Accountant and Account Officer before sending them out to vendors.
Grant Accountant August 2021 – November 2022
World Hope International, Sierra Leone
To enforce compliance with all grant standards required by various donors and internal policies including but not limited to procurement and travel.
Performed the oversight of accurate tracking of expenses to budget lines, monitoring and reporting on grant funded program spending.
Prepared or reviewed financial reports due to various granting agencies for Finance Manager’s review prior to submission
Ensured that all transactions are properly coded to the correct grants and the correct budget lines
Ensured that salaries charged to grants are based on properly approved timesheets
Provided a monthly summary budget to actual report for all grants for the Finance Manager’s review
Support in the maintenance of the general accounting system for World Hope International’s financial records for each grant or contract; including maintenance of current grant and contract files and entering grant budgets into accounting software
Reviewed or set ups coding for budget lines for new grants
Maintained a grant timeline as to when reports are due
Maintained accurate and complete electronic and hard copies of all grant agreements, grant database, contract files and maintain relationship with budget-holders
Along with the Senior Grant Accountant coordinate with Program Head/Budget-Holders for narrative reporting requirements
Participated in all grants opening and close-out meetings, at the conclusion of the grants and provides all required reporting. Reconciled and close out grants/contracts at termination
Liaised with project managers/budget holders to provide variance explanations on financial reports submitted
Worked with the Finance Manager in Implementing internal control procedures for all financial transactions
Trained staff and sub grantees in grant compliance, policies, and procedures
Followed-up on audit findings to improve financial systems as well as to ensure compliance
Monitored and audits sub-recipients of grants for compliance with grant standards and internal controls and reports findings to the Finance Manager and US CFO
Followed-up on audit findings to improve financial systems as well as to ensure compliance
Worked quickly to resolve disallowed costs in audit findings to recover payment
Ensured accuracy and integrity of all grants and contracts data; support communication with relevant staff regarding deadlines and deliverables, ensuring complete follow through on all grants and contracts
The deliverables of the scope of work mentioned above include but are not limited to, the following items:
Monthly report to the financial Manager
Report on budget transfer and allocation
Smooth coordination with other staff
Transparent documentation of accounts submitted for auditing when required
Grant Accountant March 2020 – July 2021 Girls Education Challenge Project – Plan International, Sierra Leone
Ensured overall financial accountability, compliance and reporting to donors and management on the GEC overall project implementation. Led and managed grants cycle, financial management and reporting in consistent with DFID and Plan International policies, procedures and regulations.
Led Country Office internal assurance team and facilitated grant audits.
Prepared accurate and timely financial reports in line with donor requirements.
Provided relevant information for budget preparation
Reviewed Plan’s GEC-T project monthly bank reconciliation reports for approval by the Operations Manager
Led and facilitated Plan Sierra Leone budget format into the donor template
Led and facilitated the quarterly PWC review processes and work with the Operations Manager to ensure that all documents are provided
Trained and provided ongoing technical assistance to partners’ finance and program staff on best practices for financial management systems, grant administration and organizational policies; enforced proper financial management principles are followed in the implementation of GEC-T Project
Organized and consolidated budget revision from Program Managers for calculation and mapping to cost categories; led the Program Team and Partners on the development of quarterly and monthly forecasts
Liaised with project managers to provide variance explanations on financial reports submitted; facilitated and supported operations meetings, including recording of minutes and notes.
Reviewed all financial commitments and payments requests to ensure compliance with Plan Policies and procedures
Processed all financial transactions under the supervision of the Operations Manager to enable accurate financial reporting and monitoring
Prepared reconciliation of all balance sheet accounts monthly to ensure exceptions are identified and dealt promptly
Prepared financial management reports monthly and provide information to the management for decision making
Performed physical verification of Assets at least once per year to ensure that all assets are accurately recorded
Maintained and managed achieving of financial documents to safeguard financial records and audit trails.
Prepared monthly payroll and all the related statutory returns; computed staff separation benefits and ensured the comply the internal policies, and Employment Law and Tax Laws
Senior Associate Baker Tilly Sierra Leone October 2018- March 2023
Identify audit risk and design appropriate responses to address those risk at audit planning stage of the audit
Allocate financial statement captions to audit juniors and review their work before leaving the client’s premise
Prepared the financial statements in line with IAS and IFRS’S by considering all audit adjustment
Provide audited financial statement within the stipulated timeframe
Identified internal control deficiencies and make relevant recommendations to management for the clients’ operations
Maintained good customer relationship by providing them with quality job
Identify potential job opportunities whilst working for clients and solicit the tax and advisory services
Audit Associate July 2015 – October 2018
Audit Trainee January 2015 – June 2015
KPMG, Sierra Leone
Key Responsibilities
To assist the audit manager with audit risk identification and formulate the appropriate audit planning
To allocate financial statement captions to audit juniors and review their work before leaving the client’s premise
To prepare the financial statements considering audit adjustment and provide the client with audited financial statement
To identify internal control deficiencies and make relevant recommendations to management for their operations
To identify potential job opportunities whilst working for clients and solicit the tax and advisory services
Interpersonal Skills: Team Management, Leadership, Performance Management, Presentation, Time Management, Data Analytics, Problem Solving, Strategic Thinking, Organized, Energetic, Flexible, Consistent, Creative, Detailed Oriented
LANGUAGES
English
KEY STRENGTHS
ERP Systems
1. SAP
2. Acumatica 3. Pronto Xi
IT SKILLS
Office Products
- MS Excel
- MS Word
- MS Power Point
- MS Outlook
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