Administrative Assistant Accounts Payable
Resume:
EXPERIENCE
Executive Administrative Assistant / Acct. Payable
June 2018 - Present Cleveland Chemical Pest Control, Cleveland, OH
Answered phones, handled calls, and fielded appointment requests to assist supervisors.
• Compiled and analyzed data for executive decision-making.
• Monitored and maintained executive files and records. Updated and maintained business contact information using digital database.
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• Inspected faulty office equipment and arranged repairs. Performed research and data collection for executive decisions.
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Proofread and edited executive documents and
communications.
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Coordinated schedules by booking and canceling meeting venues.
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Operated scanners to make copies of correspondence and other printed material.
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Maintained copies of vouchers, invoices, or correspondence for files.
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Verified invoices against purchase orders for goods or services received before issuing payment.
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Assessed vendor billing statements for accuracy and to guard against duplicates or overpayments.
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Contacted clients to resolve payment issues or set up payment plans.
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Filed, sorted, and compiled documents related to accounts payable actions.
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• Matched invoices to purchase orders and received goods. Processed employee expense reports in accordance with company policy.
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Reviewed, coded and processed vendor invoices for record maintenance.
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Resolved payment discrepancies by communicating with vendors.
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CONTACT
adz87n@r.postjobfree.com
Eastlake, OH 44095
CAREER OBJECTIVE
Hardworking, highly motivated
professional eager to lend combined
knowledge and skills to enhance
business performance. Operates well
in both individual and team
capacities, leveraging seasoned work
ethic to quickly adapt to different
processes and drive company
objectives. Resourceful and results-
driven with a passion for growth and
efficiency to meet company needs
and increase service value. Highly
organized and detail-oriented
professional with experience in
accounts payable and receivable,
payroll, and bookkeeping. Proven
success in ensuring accuracy of
financial reports and compliance
with accounting regulations.
Dedicated to providing excellent
customer service and building
positive relationships with clients.
WENDY WHITE
EXECUTIVE ADMINISTRATIVE ASSISTANT / ACCT. PAYABLE Administrative Assistant/ Accounts Payable
June 2015 - November 2017 American Mine Door, Cleveland
, OH
Performed data entry work and double-checked to quickly correct errors.
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Oversaw multiple vendor accounts while following company procedures and policies.
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Obtained signatures for approval of large or exceptional purchases.
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Paid vendors with company funds by confirming accurate checks and scheduling payments.
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Maintained files and filing, keeping sensitive information confidential.
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Assisted the executive management team in making informed decisions by providing timely and accurate administrative support.
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Screened incoming telephone calls, routing to appropriate personnel.
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Maintained calendars and schedules to set appointments for management team.
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Built and maintained relationships with vendors and other external contacts.
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Established professional and collaborative working relationships with company associates and external parties.
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Served as primary point of contact for facilitating operational and administrative inquiries.
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• Maintained office inventory by assisting with supply orders. Greeted visitors or callers to handle inquiries or direct to appropriate personnel.
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Typed and distributed meeting notes and routine
correspondence.
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Scheduled and confirmed appointments for clients,
customers, and supervisors.
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Operated electronic mail systems and coordinated flow of information, internally, and with other organizations.
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Processed employee expense reports in accordance with company policy.
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• Matched invoices to purchase orders and received goods. Filed, sorted, and compiled documents related to accounts payable actions.
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Responded to client inquiries and immediately resolved issues.
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Resolved payment discrepancies by communicating with vendors.
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Performed data entry work and double-checked to quickly correct errors.
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Administrator / Accounts Payable/ Receivable
May 2010 - January 2016 3 N 1 Autobody, Willowick, OH Followed up with vendors to achieve timely payments of invoices.
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Reviewed, coded and processed vendor invoices for record maintenance.
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Supported ethical reporting practices by prioritizing responsible recording procedures within accounts payable department.
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Executed necessary financial procedures by registering client records and finalizing tax reports.
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Collaborated with adjacent financial departments to maintain objective congruency.
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Assisted tax-related operations with oversight of statement drafting processes.
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Enhanced department capabilities by adjusting financial policies and processes accordingly.
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Maintained ledgers to verify correct accounts of financial obligations and documentation.
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Audited routine tasks with review of payroll and invoice processing.
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Transferred details from separate journals to general ledgers or data processing sheets.
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• Reconciled records of bank transactions.
Debited, credited, and totaedl accounts on computer spreadsheets and databases, using specialized accounting software.
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EDUCATION
Completed Coursework Towards Associate In Science (A.S.) In Business
May 1999
Lakeland Community College, Willoughby, OH
SKILLS
• Spreadsheet Creation
• Event Coordination
• Transcribing Information
• Office Supplies and Inventory
• Travel Planning
• Managing Fleet Vehicles
• Vendor Invoice Processing
• Check Processing
• New Hire Training
• Vendor Communication
• Accounts Payable and Receivable
REFERENCES
References available upon request
Contact this candidate