CURRICULUM VITAE

OF

ELISHA MAYO

PERSONAL SUMMARY

Elisha is a highly motivated, agile and adaptable individual with exceptional multi-tasking and organisational skills. She has a pleasant demeanour and strong relationship making abilities. Able to exhibit confidentiality, discretion, tact, diplomacy and professionalism when dealing with directors or senior managers. PERSONAL DETAILS

SURNAME : Mayo

FIRST NAMES : Elisha

NATIONALITY : South African

IDENTITY NUMBER : 780-***-**** 084

RACE AND GENDER : Caucasian Female

RESIDENTIAL AREA : Meyerton, Gauteng

LANGUAGES : Afrikaans and English

DRIVERS LICENSE : Code 8 and Own Transport

MOBILE NUMBER : 082-***-****

E-MAIL : adz832@r.postjobfree.com

COMPUTER COMPETENCY

MS Word, Excel, Powerpoint, Outlook

MS Projects

MS SharePoint 2007 & 2010

Domino.Doc

DR Pro (Document Control Register)

Winfreight

SAP

ACADEMIC QUALIFICATIONS

Year

Institution

Qualification

1996

Klerksdorp Technical College

NSC – National Senior Certificate (Matric)

CERTIFICATES OBTAINED

Year

Institution

Qualification

September 2010

Bytes

Microsoft SharePoint Server 2007 – Power User

September 2010

Bytes

SharePoint Designer

October 2008

S2R Projects

PMP Preparatory Certification Course

January 2008

PM Ideas

Project Management Fundamentals

June 2001

Maccauvlei Training & Conference Centre

Professional Excellence for Secretaries

EMPLOYMENT EXPERIENCE

Lucy Electric – Honeydew, Gauteng

Contracts and Projects Coordinator – 1 July 2021 – 14 February 2023

Reason for Termination – Contract Ended

Duties:

Administrator

Maintaining and monitoring project plans, project schedules.

Undertaking project tasks as required.

Maintaining a project management tracker for project contracts.

Create job cards with integrated job tasks and job planning lines.

Prepare requests to order and follow up on Purchase Orders.

Weekly report back on status of contracts and projects.

Prepare and liaise with Procurement on order deliveries to ensure deliveries are met.

Inform customer on order readiness and keep customer up to date on the progress of their order.

Alert Financial Department with customer orders to be dispatched for invoicing.

Project Management

Ensuring project deadlines are met.

Determining project changes.

Ensuring projects adhere to frameworks and all documentation is maintained appropriately for each project.

Observe budget by monitoring expenses and implementing cost-saving measures.

Prepare all stock order requirements which needs to be implementing cost-saving measures.

Prepare all stock order requirements which needs to be placed (monitor stock requirements).

Prepare all Sales orders and update sales orders in line with the contract requirements.

Liaise with customers on delivery lead-time weekly.

Analyse quoted prices and cost versus actual price to ensure margins are maximised.

Office Administrator

General filing and maintaining of tenders and quotations – electronically and hard copy where required.

Providing administrative support as needed.

Management project-related paperwork by ensuring all necessary materials are current, properly filed and stored.

Upkeep of LESA electronic customer data base.

Upkeep of LESA’s standard pricing system.

Diamond Express Couriers – Bloemfontein

POD Administrator & Invoicing Clerk – 20 June 2017 – 31 January 2020

Reason for Termination – Covid Related

Duties:

Responsible for all assigned customers in terms of complete customer service function.

Ensure daily customer manifests and POD’s are received without any endorsements.

Follow up on any outstanding assigned customer POD’s with regards to shortages, damages or any other endorsements.

Ensure all POD’s are captured, imaged and sent for invoicing and sent back to customer.

Ensure manifests are accounted and filed for record purposes.

Provide quoted rates for all collections with accuracy.

Assist with ad hoc reception, filing and telesales duties.

Ensuring completeness of imaged POD’s before invoicing debtors.

Daily processing of all debtors invoices and ensuring their compliance.

Prompt, professional communication with all debtors and stakeholders.

Ordering of office stationary and cleaning supplies and ensure invoices are given to Creditors for processing.

Transnet SOC – Johannesburg CBD

Executive Secretary – 19 August 2015 – 31 January 2016

Reason for Termination – Fixed term contract ended

Duties:

Maintaining of an efficient document management, control and tracking system.

Proactive diary management and booking of venues / Video Conferencing.

Coordination of travelling and subsistence arrangements, which also includes account reconciliation and exchange rate control.

Prepare presentation and meeting packs (as and when necessary).

Provide transcription and dictation of meeting minutes.

Gather, collate, analyse / evaluate and summarise information into an acceptable format for usage by Managers.

Management of the GM’s or departmental managing members schedules.

Manage and / or refer queries in the absence of General Manager or Departmental Managers.

As an expert regarding office management systems, processes, procedures and control measures, also assist lower level of secretarial positions in the implementation of best practices.

South32 (Previously BHP Billiton) – Johannesburg CBD

Executive Assistant & Administrator – 19 January 2015 – 30 June 2015

Reason for Termination – Fixed term contract ended

Duties:

Managing the day-to-day operations of the office.

Organizing and maintaining files and records.

Planning and scheduling meetings and appointments.

Preparing and editing correspondence, reports, and presentations.

Making travel and guest arrangements.

Providing quality customer service.

TWP Projects (WorleyParsons) – Melrose Arch

Senior Project Support & SharePoint Administrator / Project Secretary – 21 April 2008 – 16 August 2013

Reason for Termination – Medical reasons related to pregnancy

Project Support Office Administrator Responsibilities

Project Portal Administration, maintenance and on-going end user support and training.

Monitor and update scope change control functions in Project Portal.

Maintain project templates.

Data Management: Generating and control of all project data in accordance with the procedure that has been drawn up for the various projects using Project Portal, and other data reference packages utilised within TWP.

Monitor and control all out-going data by means of transmittal generation utilizing the TWP System. Expedite all in-coming data as set out in the procedure.

Ensuring all documentation is as per The ISO Standard. I.e. Data numbering, Document Transmittals, Document Revisions.

General time-sheet administration, monitor and control project man-hours.

Maintain the electronic & hardcopy project library/s.

Assist with setting up and maintaining day to day administration activities to ensure the smooth flow of the project/s.

Project reporting: Set up and update project reports as prescribed by project manager.

Ensure that set tasks, deadlines related to documents are met.

Collate project master documentation to ensure quality of resultant deliverables are in accordance with contract requirements and quality management plan.

Ensure that the project team follows set out procedures.

Drawing Control Responsibilities

Provide all drawing recording, assigning and controls for all drawings in accordance with the TWP Drawing Office Procedures. Specifically using Drawing Register Professional.

Ensuring that all drawings are as per The ISO Standard. I.e. Document numbering, Transmittals, Drawing Revisions.

Ensure that all drawings are filed as per TWP Standard.

Project Secretary Responsibilities

Creating of all templates for specifications, contracts, reports, etc.

Oversee accurateness and distribution of project documents such as minutes, reports and contracts.

Distribution of documents for comments/approval to project team and client.

Collating all information from the relevant departments e.g., costing, planning, procurement, etc. to complete project manager’s monthly report.

Arranging functions for the project team and clients.

Liaising with all support staff, clients and contractors on a regular basis.

Booking appointments for the project manager.

Doing the project administration where required.

Doing the project teams typing when necessary.

Ordering and record keeping of site stationery.

Distribution of all minutes, correspondence to the contractors, site personnel, etc.

Follow up on documents sent to contractors for signatures.

Ensuring the drawings delivered from contractors is distributed to the correct department.

Filing of documentation both in hard and soft copies.

Keeping up-to-date with the daily events of the project progress and construction.

Mutual & Federal Head Office - Johannesburg CBD

Senior Secretary – 18 January 2005 – 20 April 2008

Reason for Termination – Better offer made by TWP Projects

Duties:

General secretarial function for team of managers.

Handling phone calls for Managers.

Maintaining Leave Registers.

Organising meetings and booking of venues.

Capturing Claims on Omunet System for Engineering Department.

Compile and maintain Staff Strength report monthly.

Order and maintain stationery on Miraculum System.

Booking flights and accommodation of business trips for managers.

Samancor Tubatse, BHP Billiton

Secretary to Technical Systems Manager – December 2003 – 31 August 2004

Reason for Termination – Relocation due to personal reasons

Duties:

General administrative function.

Organising meetings, minute taking and booking of venues.

Handling of housing complaints.

Creating Notifications and Purchase Requisitions on GSAP.

Compile and updating standby roster.

Capturing clocking history on Time Genius.

Modikwa Platinum Mine – Steelpoort

Document Controller – 11 December 2002 – November 2003

Reason for Termination – Fixed term contract ended

Duties:

Provide a framework for compiling, revising and disseminating controlled documentation, with associated responsibilities.

Provide a document flow for communication and training requirements of Policies, Leaders Instructions, Procedures and Standards.

Formatting and forwarding the documents for comments.

Ensure that the hardcopy is signed by the relevant Business Area Leader and / or Heads of Departments.

Provide a copy of the original signed document to the relevant Leaders.

Ensure that the documents are available on the Intranet.

Notify all persons indicated in the approval framework regarding new or changed controlled documents, via electronic mail.

Anglogold Health Service (Pty) Ltd. - West Vaal

Departmental Secretary – December 2000 – 10 July 2002

Reason for Termination – Husband transferred to Steelpoort

Duties:

Departmental training and development coordinator.

Dictaphone typing and filing.

Organising meetings and booking of venues.

Dealing with patients and their files.

Organising porters when necessary.

Dealing with telephone queries.

Arranging short codes for cell phones.

Relieving in the Health Service Manager’s office when required to do so.

Fidelity Cash Management Services

Teller – 1 September 1999 – November 2000

Reason for Termination – Better offer from Anglogold

Duties:

Cash control.

Counting and balancing of large amounts of money.

Compiling monthly reports.

Clinton Clinic – Alberton

Receptionist – 23 November 1998 – 31 July 1999

Reason for Termination – Relocation to Klerksdorp

Duties:

Admitting of patients and handling of Medical Aid queries.

Handling emergencies in close contact with Casualty Department.

REFERENCES

Written Reference – Ms. Brigitta Gomes (TWP Projects) – Project Management Office Manager - +27-60-456-****

Written Reference – Mr. Mandla Mkhwanazi (Transnet SOC) – General Manager

Emelda Simelane – Contract Manager (Lucy Electric) - +27-79-424-****

Contact this candidate