Nicole Arlise Butler

** ******** **, *** ****

Rockville, MD 20850

240-***-**** – Cell

301-***-**** – Work

WORK EXPERIENCE

*/** ** *******

National Institutes of Health/Office of Administrative Management

(OAM)

6705 Rockledge Drive, Suite 730, Bethesda, MD 20892

Program Analyst – GS-11/6

Supervisor: Jason Plummer – 301-***-****

Reviews domestic, foreign and local travel authorizations and vouchers for the division and forwards to Administrative Officer for approval

Reviews pre-Travel and Conference Tracking System (CTS) meeting requests and submits for CTS Coordinator approval

Drafts and updates division instructional guidance (SOPs) for use on the division Dashboard and intranet

Provides records maintenance through electronic storage of procurement and travel files

Maintains daily calendar for the Lead Administrative Officer, OAM

Provides back-up administrative support for the Director, OAM and other programs throughout the division, including the Tribal Health Research Office

Prepares procurement and travel requests for processing

Requests, reviews and updates monthly program area organizational charts for the division

Assists with building maintenance and telecommunication requests for OAM staff

Serves as travel Help Point of Contact (HPOC) for the division

Enters personnel updates to employee confidential records via NIH Enterprise Directory (NED)

Pulls quarterly DPCPSI program travel reports for travel audit and performs audit reviews

Performs invoice review and funds tracking for the Contracting Officer for DPCPSI

Assists with imaging of laptops and delivery to new staff

Reviews and prepares HR packages (SLRPs, CSALs, etc.)

Performs timekeeping audits

Serves as a point of contact for department data calls and the division reservation tool and system floor plan updates

Assist Contracting officer with management of the Booz Allen Hamilton contract, tracking monthly contract expenditures and invoices

8/04 to 1/16

National Institutes of Health/Office of AIDS Research (OAR) –

5635 Fishers Lane, Suite 4000, Rockville, MD 20852

Staff Assistant – GS-0303-9/8

Supervisor: Tamara Ivey – 301-***-****

Assist with planning, organizing and managing special events and outside programs for OAR staff members, including but not limited to group training, staff meetings, registration payments, etc.

Purchase office supplies and equipment using the Government IMPAC purchase card; conducting negotiations with vendors to obtain goods and services and enter requisitions using NBS Acquisitions module

Perform global receiving and invoice reconciliation for all outstanding invoices

Budget execution and fiscal management through input of funding mechanisms into Administrative Information Tracking System (AIS) and update information regularly for budget reporting

Provide general administration and advisory services and functions using Microsoft Access database and Crystal Reports, advising program managers regarding budgetary and human resource concerns, monitor budget expenditures and obligations using oracle software package, providing updates to senior and junior staff

Prescribe policy related to contracts management program and interpretation of statutory, government-wide, department, or agency requirements or regulations

Provide reports and information on Congressional and other outside inquiries and reports

Provide administrative support on a variety of contracts, contract close-outs, international/local employee relocations, review and process grants, Intra/Interagency agreements, examine and forward financial documents and recommend corrective actions as needed

Assist in the creation and execution of administrative strategic operating plans for new fiscal years and develop solutions to existing administrative issues

9/02 to 8/04

CES Corporation – 1738 Elton St Silver Spring, MD 20852

Institutes of Health/Office of AIDS Research (OAR)–

Program Support Assistant

Supervisor: William Slade – 301-***-****

*Contract to permanent position – see details above

5/01 to 9/02

Computer Temporaries – 9500 Arena Drive Largo, MD 20774

General Services Administration – Administrative Assistant

Tomika Pitt – 301-***-****

Assist the Director and Deputy Director of IT Solutions and the Assistant Regional Administrator’s Office by greeting and directing callers and visitors to appropriate personnel

Sort and distribute incoming mail

Order office supplies

Process requests for conference room reservations

Duplicating, faxing, and various other office duties as assigned

8/99 to 3/01

Wilmer, Cutler & Pickering – 2445 M St N.W. Washington, D.C. 20037

Accounting Assistant/Petty Cashier

Beth Gregory – 202-***-****

Process reimbursement vouchers through automated accounting system for managing partners, attorneys and firm employees

Sort and distribute monthly metro chek cards, metro rail and metro bus passes and paychecks for all firm employees

Process daily deposit of client checks and attorney personal checks into the firm bank account

Process personal account payments and postage vouchers

Reconcile petty cash account through the firm’s daily change order

Enter appropriate journal entries and corrected journal entries

Process the Berlin, Brussels, New York and Baltimore offices petty cash and postage transactions

EDUCATION

8/11 to 5/17

Bachelor’s Degree – Business Administration

University of Maryland University College – Adelphi, MD 20783

Full-time Student

9/94 to 5/96

Suitland High School – Suitland, MD 20743

Diploma

SPECIAL SKILLS/TRAINING/AWARDS

Microsoft Office Suite, Lotus Notes, Impac II, Adobe Acrobat Pro, Internet Explorer, Crystal Reports, nVision, SharePoint, Oracle, Microsoft Teams, Zoom, Skype, Peoplesoft, Microsoft OneDrive, Google Docs, Google Classroom, Contracting Officer’s Representative (COTR) – 2020, Concur Government Edition (CGE Travel), NBS Internal/External Requisitioner – (2010), NIH Purchase Card – (2009), CFC Coordinator – (2007), Basic Project Officer – (2006)

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