Renee Minneci

***** ***** **** ***. **

Des Plaines, IL 60016

Cell: 847-***-****

Email: adz70p@r.postjobfree.com

Executive Administrative Assistant/Notary Public

https://www.linkedin.com/in/reneeminneci

I am a very dependable professional with 20 years of experience in providing effective and comprehensive support to Senior Executives. I possess the highest degree of integrity, supported by a flawless record of maintaining confidentiality. I am also very adaptable to changing situations.

Professional Experience

Volunteer at the USO (United Service Organizations) O’Hare Airport April 2018 - Present

Notary Public – Commission ends November 28,2021

Various Signing Agents and Title Companies

2013 – Present

Mobile Notary Public who notarizes documents that require a notary stamp Notarize refinances, mortgages, seller and buyer packages Landmark Exteriors Inc.

November 2021 – January 2022

Office Assistant

• Scheduled in home visits for the sales team

• Created job folders

• Answered calls from new and existing customers

Data Clean Corporation February 2021 – September 2021 Sales Assistant

• Helped the Account Managers with entering in orders via internal database

• Coordinated the vehicle/fleet identifications such as licence plate stickers, fuel cards, accident reports, and locations.

• Prepared a script for the owner for the welcome video for new employees.

• Worked alongside our IT specialist to create a “How-To” incase there was a security breach

• Coordinator for our tasks in Ariba

Fini Sweets USA February 2019 – July 2019

Administrative Assistant/Office Manager/HR Coordinator

• Coordinated all new hires such as onboarding and I9 completion

• Ordered supplies for the new office

• Interviewed and hired vendors such as plants, appiances, cleaning, paintings, office furniture, and helped with the yearly trade show.

Office Evolution February 2018 – September 2018

Business Center Manager (Part-time)

• Updated client files

• Scheduled conference rooms

• Updated Craigslist ads

• Maintained the reception area

• Created documents

Office Team/Juno Lighting Group – Mount Prospect, IL February 2 – 27, 2015 Temporary Executive Assistant to VP of Sales

• Updated Co-op’s for the sales team

• appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel

• Inputted data in the Access database

• Approved room reservations

Power Plant Services – Melrose Park, IL September 2013 – June 2014 Executive Assistant to the CEO

• Performed daily minutes of meetings

• Reviewed and answered emails for the CEO several times throughout the day

• Managed the CEO’s calendar as well as other managers

• Managed all the CEO’s travel – International and Domestic

• Used the Concur system for expense reports and timekeeping

• Prepared the large conference room for customers as well as potential customers

• Ordered food for in house events

• Provided the Executive staff with monthly financials via Epicor

• Sent out daily quote reports to the sales team

• Researched the IIR system for new business

• Was the main coordinator for the company’s Christmas party Hire Excellence/Topco Foods – Elk Grove, IL August 2012 – December 2012 Temporary Receptionist

• Answered multiline phone system

• Reserved conference rooms

• Assisted with payroll

• Received packages from couriers

Kelly Services/Allstate Insurance – Northbrook, IL August 2011 – September 2011 Recruiting Coordinator (Contract)

• Called interested candidates for several internship positions

• Collected information for the Recruiter

• Called the hiring department(s) to schedule an interview with the candidate

• Followed the procedure manual for candidates that will be coming in for an interview

• Assisted the manager to prepare an ORG chart for the new group that was added A.M. Castle & Co. - Oak Brook, IL April 2008 – July 2011 Executive Assistant

• Performed advanced administrative duties for the Vice President of Operations, Human Resources, and the CIO

• Provided administrative support to several assigned staff

• Ability to process sensitive, high level and complex information

• Maintained Vice Presidents appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel both domestic and international

• Organized meetings or conferences by arranging facilities, caterers, and invitations, both on and off-site

• Prepared expense reports for the Vice President and his staff using the Concur system

• Completed special projects as assigned

• Was fully competent with the Microsoft Professional Office Suite - i.e. PowerPoint, Excel, Outlook, Word

• Prepared several presentations for several high-level meetings including Board of Director meetings

• Managed the Oracle Transportation Management (OTM) database entering fuel surcharges

• Administrator of the Safety/DuPont database (STOP)

• Knowledge of organizational practices as they relate to the Executive area of responsibility

• Coordinated off-site meetings monthly

• Recorded minutes of weekly safety meetings

Organized from start to finish all logistics for high level applicants Domestic and Motorola Inc. - Schaumburg, IL 1999 – 2008

Administrative Assistant III

Law Department

• Maintained and updated the Law Department website using Front Page 2003

• Prepared paperwork for Bid Bonds and Insurance Bonds on request

• Organized and maintained files - hard and soft copies

• Filed and prepared correspondence

• Updated the internal database daily with new and existing projects

• Legal Administrative approver for the Delegation of Authority website

• Notarized documents when needed

• Scheduled meetings as well as prepared meetings with AV equipment

• Handled travel arrangements, Domestic and International

• Set up conference calls using the Intercall service

• Helped the Attorneys and Paralegals with research in LexisNexis and other databases Escorted visitors to wherever the meeting was taking place with a professional attitude Enterprise Mobility

• Assisted the Corporate Vice President and 2 Vice Presidents and members of their staff

• Set up complex travel itineraries Domestic and International

• Prepared sensitive documentation for Human Resources

• Collected signatures, notarized, and sent out contracts for the Large Projects Team.

• Arranged meetings

Global Software Group

• Assisted various Vice Presidents, Directors, Program Managers, and Account Managers for the Motorola Software Group

• Set up complex travel itineraries Domestic and International

• Processed sensitive and confidential documentation

• Main approver for contracts and expense statements

• Prepared presentations in PowerPoint and Excel on a regular basis

• Scheduled interviews, setup up conference calls, and arranged meetings onsite and offsite

• Daily support duties include: processed mail, ordered supplies for the department, handled correspondence via letters and e-mails, assisted the Director and VPs with calendar management

• Coordinated outside events for the department to boost morale PaineWebber - Now UBS, January 1998 - June 1999

Client Service Associate

• Opened new accounts

• Relayed quotes to the clients' using the Quotron system

• Updated clients' personal information and portfolios

• Prepared marketing materials for seminars

• Arranged financial planners for clients'

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