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SARAFATH ISMAIL

Senior Document Controller with 11 Years Experience.

Mobile:+974-****-****

E-Mail: adz69k@r.postjobfree.com, LinkedIn: linkedin.com/in/ismail-sharaf-1a64621a6 SEEKING ASSIGNMENTS IN ENGINEERING, HOSPITALITY, TECHNICAL MANAGEMENT, PROJECTS IN A HIGHLY GROWTH ORIENTED ORGANIZATION.

PROFESSIONAL SYNOPSIS

A Competent Professional and Senior Executive offering more than 11 years experience with strong, decisive executive experience, which of 5 years of experience is with leading organizations. Presently associated with UCC Holding Group in Doha Qatar as Senior Document Contorller with Extensive background in complex and challenging environments with proven ability to exceed expectations. Strong EDMS/Aconex acumen with skills to remain on the cutting edge. Possesses a strong understanding of document management systems and procedures, ensuring efficient project operations and regulatory compliance. Seeking to contribute expertise in document control and record-keeping to support orgainzation.

CORE COMPETENCIES AND SKILLS

• Proficient in Microsoft Office Suite/Excel, spreadsheets, database, word processing, Power Point, Adobe PDF, Onedrive, FTP,

• Core knowledge in EDMS, DAMAS, SharePoint, Aconex.

• IT troubleshooting / AutoCAD-beginner.

• Strong data management and organization skills over project documentation.

• Versatile in British standard filing system.

• Knowledge in ISO documentation standards.

• ERP knowledge and SAP functional skills.

• Good communication and verbal reasoning skills.

• Strong team player & Quick learner.

• Knowledge of Microsoft office including Microsoft Word, Excel, Outlook.

• Basic Programming Like C, C++, Oracle, SQL, Java, Python etc., CAREER CONTOUR

UCC -An Estithmar Holding Group (Since October 2020 - till date) Doha, Qatar Position Held – Senior Document Controller

Role /Responsibilities:

• Classifies, analyzes and screens all documents received to ensure compliance with the Quality Management system.

• Ensures that documents are checked, validated and properly stamped and signed with date, Same will be followedevery document on daily basis.

• Screens all documents to be sent or transmitted to ensure compliance with the Quality Management system.

• Registers documents received and distributed to ensure effective tracking of document movement within and outside the organization.

• Coordinates with the proper channel to expedite the flow of documents required to finish a task.

• Organizes/ files hardcopies and maintain electronic libraries with the latest revisions/ versions to ensure availability and easy access of updated documents when needed.

• Ensures confidentiality of all operational communication/documents to prevent misuse of pertinent information by any entities.

• Provides assistance, support and knowledge in the completion of documentation requests and queries for greatly improved and proper execution. Page 2 of 4

• Provides weekly/ monthly reports on the document status for the organizational assessment.

• Maintain the Document Management System in compliance with regulatory, quality, internal & external party’srequirements for corporate level & project base by defining Standard Formats, Approval & Review flows, Identifying System, Distribution Matrix, Traceability, Retrieving

&Archiving Policies.

• Directly liaise with Client / Consultant to Set clear expectations of Documentation for Project Handling & HandingOver, establish a procedural framework and demonstrate the same through presentation, prior to implementation.

• Provide an interface to IT Support for Document Control issues, which include process enhancements to existingsoftware, developing recommendations for new hardware and/or software that may benefit the Document Control environment.

• Communicate contract-related information to all stakeholders.

• Update all logs manually in excel and send the same for planning dept. for the weekly and Monthly progress report.

• Treat all information obtained during course of the work with confidentiality.

• Worked closely with Contracts and Quality department to prepare the Close out benchmark approvals.

• Attending the Closeout Meeting to achive the project deliverable and final doseirs to handover the documents to client based their requirement.

References: Mr. Atif Mirza -Senior Document Controll Manager. The Eighteen Tower, Zone 69, Street 303 Lusail City, Doha Qatar. PO Box.201184 Contact No: +974-****-**** Fax: 4429 2244

Email: adz69k@r.postjobfree.com Web:www.powerholding-intl.com QEMS -An Abu Issa Holding Group (June 2020 to October 2020) Doha, Qatar Position Held – Senior Document Controller cum Mainteancne Coordinator Role /Responsibilities:

• Preparing the spare parts list & RFQ, RFP upon confirmation of line manager.

• Updating the Pipeline based on the GM/concern departments approval & confirmation.

• Preparing the AMC/Quotations for client approval & follow-up.

• Laise with store manger/logistics managers to fleet & stock update.

• Coordinating with suppliers to deliver the materials.

• Submitting the Monthly Payment application to client approval.

• Collecting the Data from the concern engineers to prepare the MAR/MST to obtain the approvals.

• Maintaining the daily schedule of the Technicians & updating the line mangers timely manner.

• Attending Budgeting, Progress meetings & presentation inorder to achieve the project milestone.

• Managing a team of maintenance technicians and assigning tasks to them.

• Maintaining inventory of tools, supplies, and equipment needed for maintenance

• Monitoring and tracking maintenance costs

• Ensuring that all maintenance tasks are completed safely and in compliance with laws and regulations

• Keeping records of maintenance tasks and creating reports as needed

• Assisting with the training and development of maintenance technicians

• Identifying potential maintenance issues and recommending solutions

• Procuring maintenance supplies and equipment as needed

• Developing and implementing maintenance procedures and policies

• Coordinating with other departments to schedule maintenance tasks

• Responding to emergency maintenance requests in a timely manner

• Assisting with the development of the maintenance budget

• Performing quality control checks on completed maintenance tasks

• Assisting with the planning and execution of facility renovations and upgrades

• Maintaining accurate and up-to-date documentation of maintenance activities

• Collaborating with other team members to improve maintenance processes and procedures.

• Updating the maintenance relevant logs and sharing the same with line manager/Reporting manager at COB.

• Update all logs manually in excel and send the same for planning dept. for the weekly and Monthly progress report.

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• Apply methods and procedures to manage the documentation (Reference numbering, workflows, data management, filling plan, and archives), both electronic and hard copy, in accordance with company procedures and the end user needs from the beginning of the project until the documentation is handed over.

• Ensures to use the company’s filing index system for easy identification of documents and implement such on daily basis.

• Coordinates with the proper channel to expedite the flow of documents.

• Handling the Petty Cash & statement of account.

References: Mr. Farhan Alodemi -Head of Service and Maintenance Dept. Near Midmac Roundabout, Salwa Rd, Doha Qatar. PO Box.6255 Contact No: +974-******** & 44119166 Email: adz69k@r.postjobfree.com Web:www.qatarems.com Hassanesco Trading and Contracting (December 2017 to June 2019) Doha, Qatar Position Held – Senior Document Controller

Role /Responsibilities:

• Ensure all documentation is controlled in accordance with the company's procedures for document control.

• Manage record keeping for all contract-related correspondence and documentation if any.

• Distribute documents to relevant parties in accordance with the document distribution matrix workflow /Qualityplan.

• setup and maintain the electronic document records management system and associated procedures.

• Manage and facilitate all quality assurance, project systems and process requirements for the project.

• Lead and managing the team to be productive, engaged and deliver to project milestones.

• Extending the support to Conducting regular audits across documents/departments.

• Monitoring document workflows, approval processes and transmittals and Maintain accuracy across of document approvals, revisions and distributions.

• Attending the Closeout Meeting to achive the project deliverable and final doseirs to handover the documents to client based their requirement.

• Following up with Subcontractors and suppliers to Close out the documents which are pending to obtain the approvals.

• Assitig the Authority document to obtain approvals for the projects.

• Treat all information obtained during course of the work with confidentiality. References: Mr. Abdalla Mosa -HR Manager

Near Subway Signal, C Ring Rd, Doha Qatar. PO Box.No.4557 Contact No: +974-********/5, Email: adz69k@r.postjobfree.com Web:www.Hassanesco.com Powermech Engineering -Al Sarh Holding Group (Sep 2013 – December 2017)Doha, Qatar Position Held –Document Controller

Role /Responsibilities:

• Receives, tracks, and monitors documents using standard document management programs to register documents, maintain databases, and produces logs, transmittals, and other reports as required.

• Verifies retention requirements, arranges document cataloging, packing, and long-term storage or disposal of appropriate documents at time of closeout. Manages scheduled destruction of archived documents according to company and/or Client guidelines; provides assistance with document retrieval.

• Enters data and produces reports using other standard office automation or department- specific EDMS. Initiates and replies to routine correspondence related to area of responsibility based on the inputs from departments.

• Manageing and oversees the administration of the projects document management process including archiving and storages.

• Manage documents in Aconex and review/verify the accuracy of data. Page 4 of 4

• Manage official transmission to and from the customer relating to controlled documentation including such information from the Document Control Specialists.

• Ensure the proper coordination and distribution of all control documents and internal communication

• Oversee internal document control requests and ensure documents are retrieved from the database in a timely manner.

• Management of project schedule to monitor and track deliverables References: Mr. Khatibur Rahman -Senior Project Manager Near Lulu Hyper Market, D Ring Rd, Doha Qatar. PO Box.12222 Contact No: +974-****-****, www.Powermechengineering.com Takyon system Solution India (Feb 2012 – Nov 2012) Bangalore-India Position Held – SPOC & Helpdesk Lead

Role /Responsibilities:

• Implementation & support of the Core Banking Software in all banking branches.

• Supporting Network Calls

• Migration of Data from existing database to Bancs24 database format.

• Server installation and configuration.

• Routine Troubleshooting of Operating system Core Banking System Software & Printers. References: Mr. Sibi Mathew -HR Manager

HR Department, 1st floor, Dream Road, Thrissur, Kerala - PO Box.680 020 Contact No: +91-048*-*******, www.takyonline.com

Projects Handled :

1. Barwa Madinatna and Argentine Neighbourhood at Al Wakra. 2. MOI -Police College Complex at Al Mebireek

3. Barwa Madina Mawater Phase-2

4. Falcon Real Estate -Al Sadd Hotel Apartment Complex 5. Qatar Development Bank -32 Factories at New Industrial Area 6. Ashghal’s Schoold Project -Palestinian and Sudenses School at Abu Hamour 7. Sheikh Khalid -Union Residential Tower at Al Dafna Education

Completed BCA – Computer Science (Bachelors) from Mangalore University, Karnataka (India). Passed out in 2010 from SDMCBM College

Training and Certification

Attended various Training and Development programs both in-house and Reputed Organization such as

• Successfully Completed Electronic Documents Management System and Aconex training.

• Information Management Document Security.

• Certificate in Quality Management Foundations.

• Certificate and Training in Career Development at PIH

• Certificate of HSE Recognition.

• Certification in NIIT Software and Fundamentals.

• Participated in Technical & minutes of meetings and suppliers presentation.

• Participated in TECHNO TRANG and MEGA BYTES State Level IT Fest.

• Training in Project Management Office (PMO)

• Skilled in the use of SAP, STP, MS Office Suites (Excel, Word etc.) and Visual Basic (Macro), DATA Migration

• Adobe, Intra Documentation System, SharePoint, Aconex, DAMAS, Banks@24 Core Banking System.

• Attended Technical Sessions in Various Projects with clients.

• Member of Qatar Cancer Society since 2017 & Member of Human Welfare Association since 2005. Languages

English, Hindi, Arabic (Basic), Malayalam, Kannada, Tamil, Tulu Address & License

Address : Villa #16, Old Airport Rd, Doha Qatar

Driving License : Valid Qatar & Indian Drivers License Holder

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