Experienced in Coordinating Office and Facilities Services, Procurement and Providing Administrative support. A proactive, creative trusted solution provider will accomplish effectively and efficiently while adding value

PROFESSIONAL EXPERIENCE

Epirus Inc., Los Angeles, CA

Sr. Office / Facilities Administrator 10/2020 – 6/2023

Resolve Office and Facilities issues, in an efficient & timely manner to minimize down time

Coordinates requests for proposals from vendors regarding facility-related items, supplies, and contracts

Manages and schedule weekly/monthly, semi-annual, and annual Preventative Maintenance services

Manage vendor contracts, using relevant Facilities Management procedures to evaluate bids, selects suppliers to obtain overall best value

Coordinates building maintenance and projects including janitorial services, recycling, pest control, shredding, and landscaping, etc...

Performs regular checks on Facility and Office equipment, fixtures, and appliances are functioning correctly

Coordinate work schedule with vendors with consideration of the facilities/office calendar

Oversee Assist with facility improvement projects, including renovations, expansions, and relocations

Continuously evaluate and adjust space allocations to accommodate changing business needs

Monture building security, building access, manage front desk issues, badging, on boarding, dis-charge and greeting guests

Procurement: following company policy purchased and processed invoices for office/facility supplies and equipment

Established and managed the company office Snacks & Lunch program, which saved the company money and employees enjoyed the programs

Provide quality customer service while facilitating services with each stakeholder

Provide general administrative support to the department

Generate and submit expense report, manage/retrieve data as required

Assist with the facility budgets and savings

Coordinate office events, on-site and offsite

Maintain appointment calendars and conference room schedules

Answer telephone calls, forward messages, and provide responses to routine queries

Work closely with different departments, EHS, HR, Finance, serve as a liaison with other departments.

Emphasized on proactive office and facility service coordination

Assist facility manger with special and diverse projects, handled several projects simultaneously and prioritized effectively

Club Assist

Office and Facility Service Coordinator 03/2018 -11/2019

Provided general administrative support to the CEO, compile routine correspondence and reports

Managed and coordinated the day-to-day office & facility requests

Maintained calendars for the department and supervisor; communicated updates and changes

Supported field service technicians with scheduling their classes, monthly programs and negotiating with site contacts

Coordinated office services and maintenances, negotiated building lease terms, engineering, security

Coordinated all office and off-site events

Respond to emails, in-person, and telephone inquiries in a timely manner

Procurement - Order/ manage office & kitchen supplies, communicate order status, follow up on delivery

Communicate with vendors, negotiated best value, gather estimates

Manage all front desk activities – greet guests, mail distribution, and arrange for shipping/receiving

Assisted HR with on boarding, postings & participating in projects as requested

RadNet, INC., Los Angeles, CA

Payment Reconciliation Coordinator 11/2016 - 03/2018

•Review OTCs (Over the counter) billing to ensure accurate reporting

•Balance accounts, make changes and route reconciled OTCs for posting

•Work closely with auditors to verify statements

•Ensure accuracy and compliance of procedures

•Provide overall support and troubleshoot in preparation for audit

•Work in partnership with site managers to ensure billing accuracy

•Collaborate with site managers to handle overtime accounts

•Analyze data to prepare the daily, monthly report and participate in projects as requested

•Organize and develop plans to efficiently prioritize assignments and projects to meet deadlines

•I was able to write a manual that covers best steps required to review OTCs

California State University, Los Angeles, CA 6/2016 - 09/2016

Sales and Catering Coordinator

•Respond to inquiries regarding hospitality services promote the school event spaces

•Responsible to generate business to meet the financial goals and was able to increase it by 30%

•Met with prospective clients, conduct site tours of the facility with a goal of capturing the event

•Work closely with clients detailing their events/meetings needs to prepare and finalize contracts

•Prepare proposals, negotiate, complete contractual agreements detail the event needs

•Interface regularly with other UAS, CSULA departments and divisions

•Promote hospitality product and services

•Work closely with banquet, kitchen, vendors, and others

Event Coordinator, Los Angeles, CA 2013 - 2016

Private Event Coordinator

•Provide clients with personalized site search and develop theme of program

•Will reach out to prospective clients and respond to customer inquiries

•Assist developing details and implement plans that will excite the customer

•Oversee budgeting as it pertains to the account

•Implement contractual arrangements and establish themes

•Consolidate billing, staff needs, manage payroll and scheduling

•Develop and maintain relationships with vendors

•Administrative duties, Coordination and Detailing of Program of Event, etc., as required

Crowne Plaza, LAX, Los Angeles, CA 2007 – 2013

Administrative Assistant/ Catering Coordinator

•Provide administrative support to the Catering Director, Catering Managers & Sales Managers

•Managed department calendar, arranged and attend the weekly/monthly meetings

•Made travel arrangements, compiled expenses report and submit for a timely payment

•Handled front desk activities, greeting guests, shipping needs, customer service conference calls

•Created & distributed BEOs, Rooming list, Resumes, VIP Amenities, post daily reader board

•Coordinated service with different departments

•Responded to customers’ inquiries; identify an issue, qualify and, distribute calls

•Assisted Food & Beverage Director, Executive Chef with catering, and special event menus

•Consolidate and finalize billing, Ordered & managed office supplies

Century Plaza, Hyatt Regency, Los Angeles, CA 2005 – 2007

Catering Administrative Assistant

•Provided administrative support to Catering & Convention service Managers

•Reach out to clients to finalize billing issues

•Responded to incoming inquiries & managed all front desk activities

•Compiled daily, weekly & monthly reports

•Attended weekly banquet event meetings and took meeting minutes

•Prepared sales packet brochures, ordered & managed office supplies

•With high degree of responsiveness, diplomacy, and professionalism in all interactions

•Support managers with projects as requested

Summary of Skills:

•Office & Facilities Service Coordination

•Procurement, Negotiation, and Contract Management

•Space Planning Designs for Office and Facilities

•Microsoft Office Suite, Adobe, Concur, Expensify etc.

•Administrative Assistant

•Project Management

•Receptionist /Front Desk

•Customer Service / Customer Relations

•Great Team Collaboration

Volunteer:

•Volunteer to feed and shelter homeless children and adults

•Red Cross – assist with registration during blood drive

Contact this candidate