Data Entry Payroll Coordinator
Resume:
Melissa A. Rugar
New Vienna, OH 45159
adz5nq@r.postjobfree.com
937-***-**** Cell
EMPLOYMENT HISTORY
Payroll Coordinator (Remote) 06/26/2023 to 09/28/2023 Nations Lending Mortgage Company
4 Summit Park Dr Ste 200 Independence, OH 44131
Contact: adz5nq@r.postjobfree.com or adz5nq@r.postjobfree.com Responsible for processing semi-monthly payroll processing using WorkDay Software.
• Processed end-to-end semi-monthly payroll functions: payroll processing, retros and off-cycle payments, auditing, accounting, tax filings, and time tracking.
• multi-state and pay frequencies.
• Collaborated with OneSourceVirtual (OSV) to process garnishments and tax filings. Payroll Coordinator/HR Generalist 09/14/2019 to 04/25/2023 Candle-lite Company LLC / Luminex Shared Services
250 Eastern Ave. Leesburg, OH 45135
Contact Melissa Anderson 937-***-****, ext. 2560 Accountable for the processing of daily labor, bi-weekly payroll, and new hire data entry into Kronos, JDE and UKG HRIS systems. I worked in multiple processes involving payroll, benefits and recruiting. Payroll
• Tracked and processed bi-weekly payroll in JDE/UKG/Kronos for over 550 hourly, salaried, and temporary employees; including reviewing attendance, hours, overtime, payroll adjustments, pay changes, promotions, merit increases, attendance, bonuses and medical/FLMA. Carefully reviewed wages and deductions to ensure accuracy of pay. Used JDEdwards time tracking technology solutions to complete daily labor in relation to manufacturing.
• Managed regulatory requirements, child support garnishments, court ordered garnishments.
• Evaluated and implemented payroll/HRIS systems upgrades and changes.
• Responded to employee inquiries and problem solved issues involving claims or payroll discrepancies.
• Managed benefits reconciliation process between deductions & payroll
• Processed daily and weekly labor processing of all manufacturing to ensure correct information and labor is tracked for machine time & emissions.
• Prepared payroll reports for finance and upper management.
• Reviewed all time entry, working with supervisors for any missing labor and time entries to ensure employees are paid accurately.
• Served as primary point of contact for payroll questions, responding to internal partners and employees in a timely manner.
• Analyzed and troubleshot payroll issues, communicating to affected parties with prompt resolution to the issue.
• Processed new hire paperwork and set up of employee data files in UKG, Kronos and JDE
• Conducted training for new and existing employees, managers, and supervisors to ensure use of the HRIS System was understood in relation to how the manufacturing, time keeping, and payroll are related and work together.
• Implemented and practiced payroll best practices to improve efficiency and collaborated with the HR and IT teams to improve payroll and HRIS processes.
• Extensive knowledge of the end-to-end payroll functions, such as payroll processing, retros and off-cycle payments, auditing, accounting, tax filings, and time tracking. Benefits, Recruiting and Other Activities
• Supported the planning and administration of annual benefits open enrollment period.
• Addressed benefit inquiries to ensure timely and accurate resolutions.
• Coordinated with third party administrator to manage disability claims according to the plan.
• Supported and assisted with projects as required, including the development and/or improvement of benefits and new hire on boarding processes.
• Assisted with the year-end responsibilities to include resetting of vacation and PTO in the HRIS system.
• Assisted in sick leave, leave of absence, FMLA administration, and benefit continuation.
• Participated in orientation of newly hired employees.
• Assisted recruiter to source candidates and update our database.
• Conducted exit interviews and maintained retention data.
• Maintained personnel data files and records for current and former employees and compiled reports from HR database.
• Assisted in I-9 compliance and background checks.
• Participated in Job Fairs and hiring events.
• Assisted in creating innovative & beneficial programs to attract potential employees.
• Aided in pre-employment screening, applicant assessments and employment verification.
• Maintained ongoing relationships with temporary employment agencies.
• Scheduled and conducted interviews.
• Mediated with employee(s) requests regarding HR Employee Relation issues.
• Communicated and worked with the local community to promote HR Community projects, such as job fairs, health fairs, and blood drives.
• Collaborated with my HR Team to continuously develop and update HR processes, procedures, and policies.
• Maintained a positive relationship between HR Shared Services, Employees and Upper Management
• Maintained attendance tracking and kept supervisors informed of attendance issues.
• Assisted in conducting employee relations internal investigations by gathering data and conducting interviews.
• Supported HR department in implementing programs to help improve the employee onboarding and employment experience.
• Assisted with the development of various activities such as job fairs, training and development classes, town hall company meetings.
Accounts Payable Specialist 07/2017 to 09/2019
Down-Lite International Inc
8153 Duke Blvd
Mason, OH 45040
Contact: HR Dept. 513-***-****
Down-Lite International Inc manufactures down/feather and alternative down comforters & pillows. The Company holds contracts with large retail stores and private hotel chains to supply their bedding needs. They work with companies within the US and overseas to obtain supplies needed to make their product, while reducing the environmental impact on the world and humane treatment of the animals.
• Worked within the ERP software, Syteline and Concur, to maintain current vendor accounts and records.
• Worked with ID Concur Expense to analyze expense reports to assign payments to the proper GL cost centers.
• Ensured legitimacy, accuracy GL account coding, manager invoice approval, and accuracy of amount owed was processed and paid.
• Kept track of credits owed to the company and ensure all credits are properly applied to vendor payments.
• Reconciled payable reports for credit cards, employee expenses and vendors each month to confirm that all amounts paid were correct and up to date.
• Worked with vendors to resolve past due or disputed invoices and reconcile monthly statements.
• Experienced with domestic and international vendors and processes.
• Worked closely with Vendors, Temp Agencies and Dept. Managers to insure proper cost agreements and contracts.
• Skilled and experienced Syteline 8 and Concur Expense & Invoice
• Brought company up to date on Concur Expense & Invoicing. including the training and set up of for the entire company at 5 locations across the USA.
• Introduced and maintained a paperless environment for the AP Dept, while working with our audit firm to maintain legitimacy and correctness during the project. Full Charge Bookkeeper & Office Manager 10/15/08 to 4/3/2017 Tag William, Inc. - General Contractor
9806 State Route 730
Blanchester, Ohio 45107
Full Charge Bookkeeper and Office Manager.
I managed all Bookkeeping/Accounting/Human Resources/Contract Administration
• Developing and keeping all financial and accounting records using QuickBooks.
• Accounts Payable – receives inputs, reviews for accuracy, and processes all payable invoices promptly.
• Accounts Receivable – the collection of money, preparation of invoices, preparation of monthly statements, bank deposits, financial records, and all necessary reports.
• Payroll - Collects, reviews for accuracy, processes, and distributes all company employee payroll.
• Payroll Taxes – prepares reports and processes payments of company payroll taxes.
• Managed completeness of submitted data for all company employees.
• Developed and maintained the company financial and accounting system, including payroll, general ledger,
and other necessary reports.
• Coordinated and prepared year-end tax financials/package in liaison with C.P.A.
• Maintained all Standard Operating Procedures and record-keeping systems including filing,
• Reviewed records for completeness, updating procedures when necessary, and creation of new. procedures and forms to improve efficiency of workflow.
• Maintained all personnel records and employee services including insurance and payroll savings plan. Maintains list of all current information related to jobs including client information, vendors, trade contractors, associated company employees, legal information, etc.
• Provided administrative assistance to the estimators and the president of the company.
• Monitored the general liability, auto, worker’s compensation and health insurance policies.
• Managed insurance audits, reviewed proposals for policy renewals, and maintained all insurance needs. Reviewed and gave recommendations for policies and benefits on a yearly basis.
• Enrolled employees in company health and dental plans.
• Maintained subcontractor forms and agreements.
• Estimated and functioned as Project Manager for small remodel projects.
• Managed banking drafts and draws, making sure that all AIA documents and bank draws are ready for submission on all projects.
Job Skills
I have proven experience with many software applications, HRIS and SAP systems, such as but not limited to: Microsoft Office, QuickBooks, Adobe, Syteline8, Concur, Applicant Pro, Kronos, UKG, JDEdwards, and Workday.
• Proficient in MS Office (Excel, Word, Powerpoint, Teams, & Outlook)
• Direct experience with different HRIS or HRMS systems.
• Knowledge of ATS software and resume databases.
• Knowledge of HR best practices in policies and procedures to ensure company compliance.
• Reliable attendance by arriving at work early or on time, worked overtime as needed.
• Strong organizational and communication skills.
• Proven experience as HR Generalist, specializing in Payroll.
• Excellent analytical and problem-solving skills with exceptional attention to detail and accuracy.
• Demonstrated leadership ability and conflict management skills.
• Excellent customer service skills.
• Exceptional organizational and deadline management skills.
• Extensive knowledge in multi-state payroll law, tax, and garnishment processing. Comprehensive understanding of payroll tax and garnishment concepts, applicable rules, regulations.
• Comfortable operating in a complex, fast-paced environment and managing priorities and deadlines.
• Strong interpersonal skills, with the ability to collaborate across large organizations.
• Excellent verbal and written communication skills that can be applied at all levels of the organization.
• Self-motivated with the ability to work well independently and collaboratively.
• Advanced computers skills with specific proficiency in Microsoft Office applications (Excel, Teams, Outlook, Word)
• Ability to adapt to any work environment.
• Strong team collaboration skills
REFERENCES
Jonette Bussell
Friend
Christina Looney
Colleague at Candle-lite
937-***-**** cell
Michael Michalczyk
Friend
Mindy Brown
Colleague at Candle-lite
740-***-**** cell
Velma Woods
Colleague at Candle-lite
Contact this candidate