Post Job Free


Sign in

Supply Chain Administrative Assistant

Decatur, IL
September 29, 2023

Contact this candidate


Teressa Moore

*** *. **** **. #***

Decatur, IL *2523



RSSM Coordinator October 2019 – May 2020

Daily reporting for all CAT status 2 parts and submission of reporting for the RSSM process that includes, logging routing, monitoring, tracking, sales offering, scrapping, filing and maintenance for status 2 parts.

Management and coordination with LPAs and other entities inquiries regarding rework, recall, retirement or resale for status 2 parts.

Organized data using vlookups for accuracy. Used vlookups for data and created pivot tables.

Financial administration with signature authority up to $10,000.00 per part for all GA (general adjust) transactions for status 2’s.

Efficient and thorough problem solving in parts handling including communication and escalation as necessary with team members and departmental supervision on behalf of client regarding processing and coordination of complicated logistical application.

Completion and facilitation of various deliverables in adherence to processes as well as compliance to quality standards and guidelines pursuant to upstream supply chain management.

XPO LOGISTICS April 2018 – July 2018

Caterpillar Decatur, IL

Quality Analyst

Author, develop and maintain standard operating procedures, control procedures and quality requirement and standards to do with ISO 9001 including identification, initiation and improvements of QA standards and processes.

Develop, lead and report on testing strategy, plan, coordinate and report on testing activities.

Mentor QA Analysts in appropriate test design techniques, work with Quality engineering to assure customer quality satisfaction and to improve effective success of the company’s quality system in the initiation of quality practices across all business activities for downstream supply chain process.

Provisional support to the General Manager and act as coordinator for ISO Auditors and carry out performance of other tasks and duties as assigned. Effectively communicate status, issues and concerns with QA supervisor, QA manager, and/or team members; act as a resource and mentor for less experienced associates and QA team members.


Quality Analyst

Read, write, interpret and apply all WI (Work Instructions) and MI (Manufacturing Instructions) pertaining to various job assemblies and procedures.

Quality Assurance Analyst responsibilities include support in the planning, design and execution of system testing on simple to complex implementations for electronic component assemblies.

As quality analyst performance of collaborative effort with final inspection, non-conforming materials, calibration of equipment and RMA process within supply chain both upstream and downstream.

Conduct test plans, test cases, test scripts and test reports on multiple projects of varying size.

Performance of inspection, validate that user expectations are achieved during the testing process, review user requirements documents to ensure that requirements are met up to ISO 9000 standards.

Houston, Texas Locations:

American Midstream Partners May 2016 – April 2017

Project Coordinator

Professional and personal interaction at all levels of corporate management in the support and assistance of completion of major projects for project managers.

Extensive involvement in all aspects of project control, tracking of spend in areas of project cost and time, reporting, invoice maintenance for AP/AR, logging, attesting, scanning and other processing of information with regard to the project, throughout project life cycle working in direct contact with and provision of support to the project manager.

Development, implementation, analysis and maintenance of all project materials, documentation, drawings, specifications approvals, resourcing of personnel and other project team related components throughout supply chain management.

Biosafe America International October 2015 – May 2016

Administrative Assistant

Preparation and conducting internal audits on financial data, document control, entering complaints in accordance to FDA guidelines, maintaining service records, compilation and composition of documents and all information pertinent to various departments.

Organization and development of database systems in accurate detail, precise and accurate detail in the area of quality systems and tracking of information, including invoice processing.

Maintenance of complaint logs, compliance and return to standard, determination of escalation of issues and compilation of spreadsheets in Excel; as well as excellent command in the demonstration of writing, accuracy in editing and review of all project documentation.

Coordinated file correlations between AFE, invoices, work order and the specific contract and project coordination, documentation, and performance of duties for processing of payroll for the department.

ValvTechnologies June 2014 – September 2015

Project Control Coordinator

Manage database system controls for four major project portfolios containing up to 26 individual sales order packets/projects totaling more than 65 million dollars in supply chain management/PMO office.

Administer principles of project management for materials and correspondence for completion of project manuals, collection and maintenance of information at up to date revision level defining project parameters.

Control work flow for manufacturing processes, monitor documentation, assurance of quality of work flow processes, contract research, agreements management and data management.

Structured and conducted of workflow coordinating initiation of AFE generation to capitol asset accounting for major fixed assets within North American region.

Fayez Sarofim Investments March 2012 – May 2014

Administrative Coordinator

Detailed attention in the regular audit of financial documents and records which involved detection and correction of erroneous information and reporting of findings.

Administration of filing system for data management and document control.

Collect and maintain all scanning and archival/retrieval of all aged records as well as application of all processes toward transition of long-term offsite retention of this highly sensitive data.

Universal American Corporation October 2008 – March 2012

Business Development Coordinator

Responsible for process work flow for contract research and management agreements.

Liaison between credentialing and final contracting including timeline management, agreement retention scheduling and the performance of time sensitive documentation processing on all facets of the contract process.

Receipt and processing of documentation including log, route, monitor, troubleshoot and filing.

Streamline of all processes for major acquisition of fixed asset management utilizing SAP and other database systems through the supply chain management division for Universal American Corporation.


Microsoft Office MS Word MS Excel MS Powerpoint

MS Access Oracle Sharepoint Macola Project Manager Monday Morning SAP Aegis Systems

Synergy Workflow

Customized DataBase & tracking systems

Major Achievements:

I have over 18 years of experience working in supply chain management specifically, in dual capacity for upstream dealing directly with suppliers and processes and downstream dealing with processes for the delivering and distribution to customers.

Manage all projects and project interdependencies; coordinate project teams of up to 50 cross-functional staff resources at all levels (staff to C-suite), internal and external.

Inspired cross functional team to work together for one unified end goal.

Developed a strong network with all levels to ensure success for the clients.

Worked closely with clients to determine their needs; researched client competitors.

Negotiate with vendors (e.g., Photographers, Venues, Designers, Printers, Marketing Collateral, Web Developers) to ensure on-time, on-budget delivery.

Develop and track project budgets; measure project financial results, business growth, and event attendance, ensuring profitable outcomes.

Development of work process flow and documentation of procedures in project document control. Performed the set up and entry of a working database system to within 98% efficiency of project data and information for a total of 4 major projects consisting of a total 26 sales order packets.

Utilization of analytical skills in compiling and reporting of data to Financial Advisors Planners and the Senior Partner. Maintained schedules for service and day to day operation of banking ATM products and services. Leverage strong internal and external networks to obtain resources and remove roadblocks. Presented to leadership through PowerPoint presentations.

Developed and implemented data management system bringing into compliance with guideline regulations and requirements resulting increasing productivity and efficiency turnaround from 25% to 97% within six month timeframe. Initiated fundraiser reporting and stakeholder updates to ensure compliance.

Direct interaction and articulate communication demonstrated through excellent customer service with all levels of corporate and community organizational structuring utilizing critical thinking and analysis to identify problem and formulate solutions.

Received “CSR Employee Excellence in Service”, for both ExxonMobil and Shell Lubricants in development and exhibition of pleasant and professional interaction with customers at all levels of the public and private sector.

Successful ability to working within strict time and pressure demands demonstrating self-motivation and team interaction, to meet milestones, bring in deliverables, and consistently achieve desired goal outcome under specified guidelines, handling data, sensitive documentation and other information at a consistent compliance and accuracy rate of 98%.

Progressively and proactively strengthened and increased inter-departmental revenue growth of the P-card program at Compaq Computers resulting in a projected profit contribution of 3 million dollars to be earned over the next fiscal year for the Procurement Department.

Scholastic achievements include the Implementation and Innovation Award for best project, by a project team 2016, “The Oldies Soda Shoppe”, for Keller School of Business Management, acceptance to Delta Epsilon Iota Professional Honor Society-November 2010 and mention in Covington Who’s Who of Business Professionals-September 2014.

Induction into the National Society of Leadership and Success, Northcentral University Chapter.

Corporate Affiliations

Cameron – Fixed Assets Auditor & Accountant, ExxonMobil – Helpdesk Analyst, EEOC of Harris County – Administrative Secretary, Compaq Computers – Purchasing Card Manager, Shell Lubricants – Helpdesk and Logistics Analyst, Baylor College of Medicine – Office Support Specialist, MHMRA of Texas – Sr. Administrative Assistant, Texas Children’s Hospital – Pathology Administrative Assistant, Texas Medical Center - Administrative Assistant, Phillips Petroleum Corporation – Sr. File Clerk,


DeVry University; Houston, Texas Keller Graduate School; Houston, Texas

BSTM; Project Management MPM; Masters of Project Management

Northcentral University - Scottsdale, Arizona

Dba, Doctor of Business Administration; Focus/Project Management

CATERPILLAR REFERENCES Russell Hutchinson; Surface Mining Jeremy Wampler; Surface Mining Chelsea Sargeant; Surface Mining Teresa Beldock; Surface Mining


Lt. Commander Allen Hobbs

Champions Technology

Operations Manager

Loretta Hatch

Michelle Waldron

Burnett Specialists

Staffing Recruiter

Contact this candidate