CURRICULUM VITAE

NAME: ETEM OJONG

SURNAME: EBENEZER

DATE OF BIRTH: 24/05/1982

MARITAL STATUS: MARRIED

NATIONALITY: CAMEROONIAN

CONTACT: (002**-*********

Email address: adz1hy@r.postjobfree.com

PROFESSIONAL EXPERIENCE

Period: February 2023/February 2024

Organization: Community Welfare Alliance

Country: Cameroon

Position: National Coordinator

Duties and Responsibilities

The overall duty of the National Coordinator is to provide professional support on the tasks and duties outlined below. He is responsible for ensuring coordination between stakeholders and partners, ensure that they are informed of the activities carried out under the project, and of project results. It is of particular importance to keep all relevant stakeholders informed in order to ensure optimum cooperation. The National Coordinator is responsible for the planning and implementation of the project related activities.

Ensure that the project activities are implemented in a timely and efficient manner in line with CWA rules and procedures.

Support Project Specialist at CWA in fulfilling their duties and tasks in terms of smooth implementation of project activities, assisting both regional and field component of the CWA project.

The National Coordinator will have the following responsibilities:

Provide technical inputs to formulation of AWPs and planning and sequencing of activities for new projects. Provide technical inputs to detailed implementation plans.

Coordinate, organize and provide technical inputs to project technical meetings, events, reviews, site visits, board meetings, workshops, seminars, trainings, etc.

Monitor performance of contractors (consultants, companies). Monitor bottlenecks and problems in project implementation, propose action as required.

Prepare inputs to report and compile project reports as required (monthly reports, quarterly reports, donor reports, final report).

Provide technical inputs for Projects and project proposals under Climate Change and Environment Portfolio as necessary.

Draft and/or provide inputs to technical documents such as Progress reports, Final report, meeting minutes, proposals, correspondences, notes, briefs and other materials and documentation.

Ensure close contact with relevant technical consultants and experts.

Manage and monitor the contracts signed with third parties in order to ensure the receipt of services on time.

Monitor progress towards overall project results through supporting regular review of activities and results at the country level, and through encouraging regular collection of data as indicated in the monitoring and results framework.

Production of financial and managerial information such as: Annual Project Implementation Review Report (APR) and project financial reports, including analysis of expenditure; monitor and update financial data relating to the project on a timely basis.

Plan and implement the dissemination of tools, publications and products of the project.

Participate in events, meetings, seminars and consultations planned as part of the project. Promote the dissemination of knowledge and lessons learned in the project at national and international events.

Undertake periodic project reviews and visits to support strategic planning, monitor progress of the activities and results, promote knowledge-sharing and enhance advocacy work.

Coordinate and supervise studies and research produced under the project framework.

Establish systems for documenting and analyzing the conditions enabling notable impact of the project initiatives. Ensure information flow on lessons learned, promising approaches, less promising approaches between project partners.

Support institutional learning, promote the systematization of lessons learned, results and knowledge finding as a result of the impact of the project.

Attend Project meetings within CWA and project partners, stakeholders, and other forums. Provide support to the Project team as necessary, including support in drafting Project related terms of references, organizing Project workshops etc.

Provide general administrative and logistical support to the project management for conducting project activities.

Support project experts during implementation and monitoring of site-based joint activities with local stakeholders.

Implementing project-specific communications plans by preparing materials and inputs for the website and events.

File and archive all relevant correspondence and project related documents such as : tender dossiers, proposals, technical reports, evaluation reports etc.

Provide support in selection of project experts and consultants and participate in selection processes if required.

Ensure sound financial management of the Project (including financial reporting) in close cooperation and collaboration with Projects Implementation Administrator, Project Specialist and/or the CWA staff designated for financial/administrative issues.

Fulfill additional tasks, as required.

Period: January 2022/ 30 January 2023:

Organization: AFRICAN INITIATIVE FOR DEVELOPMENT (AID)

Country: Republic of Mali.

Position: Head of Mission

MAIN OBJECTIVE

To define and manage a timely, pertinent, effective, and efficient response to the humanitarian needs of the Country and population while ensuring the security of the team.

RESPONSIBILITIES

Analysis and strategic planning

Analyze the humanitarian, political, economic and social context of the country ;

Anticipate the evolution of the humanitarian context and define scenarios in order to ensure the preparation of teams for emergencies ;

Coordinate with each department (logistics, medical, HR, finance) to develop the country contingency plan;

With the support of the medical coordinator and the project teams, identify and analyze the humanitarian and medical needs requiring an intervention of AID (exploratory missions, analysis of field data);

Based on the needs analysis and the contributions of other coordinators, propose a relevant operational strategy (operational objectives, operational setup, means, timeline...);

Coordinate the definition of an overall strategic framework for the mission, in the medium/long term (3 years) based on humanitarian and medical needs, internal capacities and identified opportunities;

Responsible for drafting the mission's annual action plan;

Coordinate the annual operational review exercises (mini MAP and MAP) and ensure their presentation to the headquarters teams ;

Representation and Partnership:

Meet regularly with humanitarian aid actors, particularly in the health/nutrition and emergency sectors, to ensure proper coordination of actions in the field and pooling of resources. Participate in sectoral and inter-sectoral coordination meetings and convey AID's position and strategic vision ;

Maintain close relations and regular exchanges with the administrative and health authorities at the national level (signature and respect of the MoU with the Ministry of Health, registration in the country, activity report, ethics committee.);

Identify, develop and maintain a network of collaborators (NGOs, donors, embassies, national authorities, universities, scientific research actors, media, civil society);

Organize and lead the partnership within the mission : identify potential partners, support partners, evaluate partnerships;

Supervise the proper conduct of technical and financial partner visits to projects (donor visits, etc.) in collaboration with the relevant coordinators;

Define advocacy issues, in collaboration with the Desk Manager, the Medical Desk Referent, and bring them to the attention of identified stakeholders;

Intervene in clusters and national technical meetings to feed and influence the definition of humanitarian/medical needs and operational priorities.

Advocate at the national level to ensure that humanitarian and medical needs identified by AID are taken into account in country action plans (e.g. HNO, HRP).

Search for funding and donor relations

Identify potential new donors and funding opportunities at the mission level;

Maintain regular links with donors in the country of intervention;

Responsible for writing responses to calls for projects;

Responsible for the validation and submission of interim and final reports, with the support of the desk team.

Implementation, monitoring, evaluation of activities

Capitalization of information necessary for a possible advocacy/communication ;

Ensures, with the technical expertise of the medical coordinator, that each project has a monitoring and evaluation plan and the appropriate tools to track the quality of activities;

Supervises, mentors and supports the project coordinators in the implementation of projects and assists them in the management of the projects.

Supervision and management of support departments

Support for the planning of medical, logistical and administrative activities;

Supervises, with the support of the desk's technical manager, the finance department to ensure proper management of the mission's financial (budget, cash flow forecast) and administrative resources;

Supervises, with the support of the desk's technical manager, the logistics department, ensuring the proper management of material resources (transport, communication, premises, equipment, etc.) for the mission;

Supervises, with the support of the desk's technical manager, the HR department and ensures good human resources management (updated organization chart, recruitment planning, conflict management...) of the mission.

Security Responsibilities

Analysis of the evolution of the situation linked to the political and security problems of the country;

Analysis of the context and the risks involved;

Validation and update of safety rules;

Control of the transmission of the safety rules and their respect in all the collaborators on the mission;

Decision after agreement of the headquarters to evacuate a base or the mission if necessary;

Is responsible, according to the AID procedure, for the management of incidents / in particular major incidents (loss of contact...);

He reports to the desk any information related to the security of his teams and any incident according to the procedures in force.

Human Resources Management

Define job profiles and performance objectives for team members;

To carry out the assessments of its team in an approach of professional course;

Facilitate training activities to develop and strengthen the skills of teams on HR and crossfunctional issues;

Propose and support job changes in accordance with AID policies;

Propose and anticipate secondments;

Promote staff mobility (internal and external) within the framework of current policies;

Identify the skills that team members need to acquire to master their positions and organize training to reinforce them;

Organize and facilitate team meetings.

Communication:

Initiate testimony and participate in advocacy if necessary;

Participation in donor and public education;

Participation in the external communication of the association of the country of intervention.

Development of computer tools

Push the use of the drive in information sharing and archiving;

Provide AID employees with the means to train in the use of these tools.

Implementation of prevention measures against abuse of power, gender-based and sexual violence:

Make the diagnosis and develop an action plan that will be revised regularly;

Organize, with the support of the head office referent, and participate in training and awareness sessions;

Ensure that team members, partners (including Ministry of Health staff), and community members attend trainings and awareness sessions and apply abuse prevention standards;

Participation in incident management;

To help create and maintain a nurturing and protective environment.

Period: March 2021/September 2021

Organization: African Relief Service (ARS)

Country: Central Africa Republic

Position: Field Coordinator

Responsibilities

Security

Ensures the respect and the strict application of procedures stipulated in the security management plan for all ARS personnel’s in the field (Mambere Kadei, Nana Mambere and Sangha Mbaere.

Ensures that all ARS personnel’s understands their individual and collective responsibilities as far as security issues are concern.

Ensures the conformity of local procedures in line directives on the security of ARS and its firm application in the local context.

Resolve immediately security incidents that may occur at the base and inform the team leader immediately.

At the regional levels, maintain contact with other security agencies of the UN, NGO and government in other to collect and better analyze investigations.

Control operational environment in other to determine the level of threats and advice the team leader on measures to be taken.

Control and revise security plan as often necessary.

Humanitarian Coordination and partnership

Ensures the coordination of humanitarian activities with other actors (UN, NGO, Local authorities and Government.) In this respect participate in all humanitarian coordination meetings and informs team leader of important points discussed during meetings.

Coordinate emergency field actions with donors and partners

Update the cartography of institutions present in the field

Identify possibilities of partnership with local and international NGO’s.

Identify the capacity of potential local partners by evaluation in conformity with procedures written in the Emergency Manual of ARS.

Execution and management of Emergency Operations

Elaborate, analyze and circulate field evaluation reports (focus groups, visit to key persons) paying special attention to questions on gender in other to permit ARS to carry out lobbying actions and to elaborate quality emergency propositions.

With advice and supervision from the team leader, ensures the development of emergency programs.

Supervise all aspects of management, execution and reporting on all emergency programs of ARS in the regions.

Effectuate pre-selection and recruitment of local staffs for all emergency actions.

Ensures the respect of procedures and politics of ARS and Donors in emergencies.

Supervise the compilation of all emergency project reports to inform ARS and humanitarian coordination.

Logistics and Purchases

Ensure the supervision of purchase activities in emergencies with the support of an assistant logistician in conformity with ARS emergency procedures.

Analyze and approves submissions for field purchases

Identify offices, residence and ware houses for emergency projects

Organizes transportation and follow up of goods and materials for emergency assistance.

Put in place, control and report deliveries to beneficiaries

Represent ARS at Field levels.

Defend the image of ARS at all levels

Establish a strong working relationship with local staffs and partners

Maintain the high norms of transparency at all levels of transactions with partners.

Represent ARS at coordination meetings, local authorities and government officials.

Period: October 2019/March 2021

Position: Deputy National Coordinator.

Organization: African Relief Service (ARS)

Country: Central Africa Republic.

Responsibilities

Programmes Oversight and Quality Control

• In coordination with the Country Coordinator, oversee that all Research Cycles and associated datasets are conducted in a timely manner, to IMPACT quality standards, and disseminated to relevant stakeholders, in line with the ARS Central Africa strategy and information needs of humanitarian actors;

• Monitor the progress and delays of all Research Cycles across each units and ensure that delays or identified challenges for specific assessments are reported in writing and orally in a timely manner.

• Ensuring that Project Managers are provided the programme management training, support, and resources required to effectively and independently manage their Research Cycles. This includes: regular follow-up and check-ins to project plan and identify any challenges or bottlenecks; supporting in building and maintaining external relationships as relevant; supporting project focal points as line-managers in developing strong and healthy teams, and maintaining staff welfare.

• Provide Field Coordinators and Field Officers with support to oversee Field Teams across each of the ARS bases in Central Africa as well as: Identifying capacity together with Field Coordinators and field-based Assessment Officers and delegating data collection tasks accordingly to Field Teams (Field Officers/Assistants and Enumerators);

Ensuring the welfare of Field Teams, particularly with regard to the security of field-based staff across Central Africa, in line with our internal Duty of Care policies; Ensuring capacity building and skill identification within Field Teams.

• Together with the Country Coordinator, ensure that all team members and hubs are kept up-to-date on key activities, plans, and achievements;

• Oversee Monitoring and Evaluation (M&E) processes and support the Communication/M&E Manager and the Research Managers in following these, including providing training on M&E, ensuring that M&E matrices are being accurately filled out in a timely manner, and that M&E is used to inform future project priorities.

Grants development, management, and oversight

• Under the supervision of the Country Coordinator and with support from Research Managers and project focal points, oversee and manage the development of proposals.

• In coordination with the Country Coordinator, maintain ARS Central Africa’s strong relationships with its existing donors through regular meetings to brief on project progress, key developments in the Central African context and coordination structure, findings from assessments, concerns with regards to information gaps, as well as development of new grants as needed.

• Together with the Country Coordinator, develop ARS Central Africa’s project development strategy, including exploring partnerships with new donors, mapping potential donors, and conducting prospect research.

Lead on all donor reporting in coordination with the Research Managers, including tracking of deadlines, delegation and follow-up of tasks to Research Managers, review, and in some cases drafting of reports.

• In coordination with the Communications/M&E Manager, ensure that IMPACT M&E processes are followed and that findings are reported accurately.

Operational oversight (financial, logistical, staff capacity, team structure)

• With guidance from the Country Coordinator, support the ARS Finance/Admin Manager with budget follow-up, including through forecasting expenses, tracking expenditure, and adjusting allocations together with project focal points and Research Managers.

• Follow established processes to manage operational spending, particularly international and national staff allocation tables. This will include reviewing and improvising existing processes and also identifying opportunities for strategic expansion of coverage.

• Support with training project focal points how to conduct expense forecasting and to engage in budget follow up.

• Together with the Humanitarian Situation Monitoring Research Manager, regularly liaise on FLATS issues with each of ARS field bases across Central Africa to ensure that finance, logistics, administrative, and HR processes are in place, particularly in line with security protocols.

• Together with the FLATs team, ensure logistics, financial, administration, security, and HR processes have been appropriately implemented and coordinated with the relevant departments.

Human Resource Management (recruitment and staff welfare)

• Together with the Country Coordinator, identify needs for staff recruitment, including capacity or skills gaps within the units.

• Drafting of ToRs together with the SMT, liaison with HR at ARS Headquarters, conducting interviews, or supporting Research Managers to conduct strong interviews.

• Together with the Country Coordinator, ensure that appraisals, contract renewals, and recruitments are done in timely manner to minimise gaps on the team.

• Together with the Country Coordinator, maintain team morale, a strong team spirit, and monitor staff welfare, as well as help ensure team cohesion between Bangui, field bases, and within and across units.

External engagement (donor engagement, external representation, advocacy, partnership development and maintenance)

• Under the supervision of the Country Coordinator, ensure that ARS maintains its strong relationships and position as a key information actor in the response through regular engagement with representatives within the humanitarian coordination structure, UN agencies, key NGO forums, and other IM actors.

• Together with the Country Coordinator and Research Managers, support with the internal and external coordination of the co-chairing of the Needs Analysis Working Group (NAWG), including internal preparation, synthesising key streams of information and findings, coordinating with OCHA, preparing for bi-weekly meetings, chairing the forum when required, and presenting the outcomes to the Inter-cluster Coordination Group (ICCG).

• Together with the Country Coordinator and project focal points when relevant, identify, develop and maintain partnerships with relevant actors, such as other IM actors, clusters/working groups, NGOs, and representatives of relevant NGO forums.

Support the Country Coordinator in ARS advocacy work; largely revolving around raising awareness of key findings with regards to the humanitarian situation in Central Africa and situating these within wider conversations in the response, in order to ensure that key findings are heard and used to inform response strategies and implementation, and that the response is based on reliable information.

• Represent ARS and present findings at relevant key platforms/meetings.

Support in the development and implementation of the ARS Central Africa Strategy

• Closely follow the social, economic, and political situation in Central Africa as well as humanitarian coordination developments and key issues in the humanitarian response.

• Together with the rest of the SMT, support the Country Coordinator through regularly review of ARS information products for relevance, user-friendliness, effectiveness, timeliness and to ensure that they sufficiently inform the target audience.

• Together with the rest of the SMT, support the Country Coordinator in strategy development and implementation through conversations with external actors, context monitoring, and conversations with project focal points.

• Together with the Country Coordinator, ensure that project focal points are trained and able to situate their projects within the wider context and support them in thinking strategically about their project.

Period: February2016/ October2019:

Position: Head of Missions.

Organization: COHEB INTERNATIONAL,

Country: Republic of Chad

Responsibilities

Representation

Represents and maintain regular relations with local authorities, UN agencies, and NGO and Governmental authorities in the domain of humanitarian coordination.

Administration

Recruitment of personnel

Fixes the job profile for his team members

Realizes the organigramme and defines the objectives

Finance Management

Responsible for accounting procedures and mission budgets.

Logistic responsibilities

Ensures the security of His Team.

Put in place procedures for evacuation if need be.

Project Management

Pilot all programmers’.

Elaborate work plan and the tools for follow up.

Management of personnel

Welcomes new expatriate staffs, animate and manage eventual conflicts.

Create a dynamic atmosphere for interventions between expatriates and local staff.

Reporting

Report regularly on activities and finance management to the international headquarters in Yaoundé and to Donors.

Period: October 2014/ February 2016:

Position: Base manager.

Organization: COHEB INTERNATIONAL,

Country: Republic of Central Africa (kemo/Ouaka)

Responsibilities

Operations

Support the management of finance, admin, and stock/assets processes in the base, in line with COHEB processes and procedures, donor regulation and national legislation

Ensure all staff receive inductions, Code of Conduct training and relevant training and capacity building to meet KPIs

Ensure smooth day-to-day running of base, including responsibility for management and maintenance of the COHEB Office/Guesthouse, management of office supplies and consumables, ensuring prompt payment of suppliers, and maintaining and overseeing guard schedules

Ensuring adherence to COHEB Security procedures according to the COHEB Operations Handbook and local security rules.

Representation and coordination

Lead in coordination and liaison with humanitarian partners and other relevant stakeholders

Cultivate good relations with key humanitarian actors, including UN, INGOs and local authorities, through regular communication, liaison and attendance at technical meetings/clusters and bilateral meetings

Ensure that timely and quality project updates and coordination inputs (e.g. 4/5 Ws) are shared in a timely manner with relevant stakeholders.

Programming

Support and oversee program staff on the Base, including oversight and quality control of program activities to ensure timely implementation in accordance with COHEB standard regulations and operational procedures and in line with work plans.

Under the supervision of the Area Manager and in coordination with Team Leaders and Managers, assisting in the preparation of new programs initiatives and project proposals, including research and outreach.

Ensure that at all times contact with beneficiaries, target groups and representatives of authorities is conducted in a sensitive and respectful manner

Supervise implementation of the projects via monitoring and evaluation

Management

People management of direct reports (incl. development, performance & recruitment)

Support and mentor staff members by identifying clear deliverables and providing training

2013/2014: Logistic Coordinator.

COHEB INTERNATIONAL, Central Africa Republic (Sibut)

Responsibilities

Logistic responsibilities

Evaluate and collaborate with project directors concerning needs, and assures the process of acquiring goods and services.

Supervise and collaborate with drivers on necessary repairs and maintenance of vehicles.

Evaluate and collaborate with project Directors on logistic needs both at the central and regional levels, and also initiate the process of purchasing goods and services

Ensures the harmonization and control of the use of materials and equipment at the car park (garage.)

Supervise the management of stocks, furniture’s, non-consumable articles (materials and equipment) and also inventories.

Ensures the permanent management of residence and offices.

Ensures the preparation of logistic contracts

Ensures the negotiation on the terms and conditions for the establishment of contracts such as prestation contracts, maintenance…

Management of Automobile Park (garage)

Supervise drivers directly

Coordinate the car park of the organization

Supervise in collaboration with driver’s necessary repairs and maintenance in the garage.

Follow up of vehicle documents in collaboration with drivers

Ensures monthly reports of vehicles from central and regional levels

Manage the supply of petrol

Verify periodically vehicle registration forms.

Management of staff residence and offices

Ensure the permanent management of expatriate residence and offices

Evaluate and ensure the availability, arrangement of space for organizational needs.

Ensure the follow up of maintenance and repairs

Control and verify works, also approves the conformity of service in accordance with needs and commands.

Supervise the security system and sanitation, and also all service providers in the offices and residence of expatriates.

Management of materials and Equipment’s

Ensures the harmonization and the control of the use of materials and equipment’s at the automobile park.

Provide contracts for suppliers and service providers

Administrative responsibilities

Effectuate support visit to field operations

Ensures relations and communication between or among donors, suppliers and service providers.

Negotiate and establish contracts on logistic in collaboration with the administrator

Ensure follow up of drivers movement forms and verify their time sheet monthly

Act as intermediary with partners on all dispositions on logistic (tax, reservations and custom duties…)

2010/2013: Base Manager.

COHEB INTERNATIONAL Douala/Cameroon.

OTHER COMPETENCES

Excellent knowledge in MS words

MS Excel

Power Points

Publishers

Office Suite

Analytical and problem solving skills

Reasoning, Time management and Organizational skills

Communication and interpersonal skills

Leadership

Team player

Finance management

Conceiving, Building and piloting projects

Driving License B and C.

EDUCATIONAL BACKGROUND

1994/1995: First School Living Certificate at PGS Limbe.

1999/2000: Ordinary Level Certificate at GHS Limbe.

2002/2003: Advance Level Certificate at Limbe External.

2006/2007: Diploma in Fundamental laws at the University of Yaoundé 2 Soa.

2007/2008: Bachelor’s Degree in English private law at the University of Yaoundé 2 Soa.

CAPACITY BUILDING

Project Management with BIOFORCE While working with ARS in Central Africa Republic.

Logistics Management with BIOFORCE

HR Management with BIOFORCE

Performance Evaluation/Appraisal with BIOFORCE

LANGUAGES

English Language,

French

Sango (CAR).

REFERENCES

oMr. NCHANDJI Derick NFORMI (Country Director ARS BANGUI)

TEL; 002**-**-**-**-**

oMrs. WIRDOVEN Brendaline LUKONG (President AID)

TEL; 002**-*-**-**-**-**

oDr. MEMNIH NDOLA FRANCIS (President Director

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