DANA S. WALCZAK

** ********** **.

Lexington, MA

617-***-****

adz0rd@r.postjobfree.com

COMPUTER SKILLS:

Proficient in Microsoft Outlook, Word, Excel, Access, PowerPoint, Zoom, Google Docs, Salesforce.com, QuickBooks, ADP Pay Expert, Morningstar, Money Guide Pro Financial Software and Internet Research

WORK EXPERIENCE:

Signiant, Inc, Lexington, MA May 2022 – December 2022

Office Manager/ HR Coordinator

Primary point of contact for over 100 employees

Manage the daily office upkeep to immaculate condition and increase desire for employees to return to the office post Covid

Plan corporate outings, in-office catered lunches, social events and holiday parties

Coordinate all in-person and Zoom interviews for all departments

Assist HR Department in recruiting

Work with Accounting to reconcile corporate credit card statements and other administrative tasks

Assist Financial Planning department to oversee buildout of new office space

Other tasks as assigned and eagerly welcomed

Sophos, Inc, Burlington, MA March 2020 – April 2022

Office Manager/Facilities Coordinator

Oversee the day-to-day operations of an office of 150 employees

Implement Covid Protocols in as phased return to office and hybrid working environment

Create and monitor supplier purchase orders for the Americas Region

Work closely with Global Purchasing and Accounts Payable to ensure all purchase orders and associated invoices are goods receipted and paid in a timely manner

Schedule and supervise vendor/supplier onsite maintenance, inspection and any other types of visits

Respond to, investigate and resolve any accounting related inquires pertaining to the Facilities department for the Americas.

Work with the Legal department to complete new supplier risk assessments and onboarding process

Collaborate with all US and CA based office administrators (Santa Clara, Salt Lake City, NYC, Cranberry PA, Dallas, Vancouver and Ottawa) to ensure employees have adequate IT and home office equipment to ensure the most productive and positive hybrid/work from home solutions

Assist in new employee onboarding with the issuing of employee badges, office tours and being the main point of contact for any questions/concerns

Flexibility and availability to do whatever it takes to keep the office moving in a forward direction (especially during such crazy times)

66 Craigie, Somerville, MA May 2016 – March 2020

Executive Assistant/Property Manager

Hands-on management of operations and maintenance to preserve and increase the value of the residential property

Design and implement effective marketing initiatives for existing and potential residents

Review and approve all prospective tenant applications

Oversee all property showings to potential tenants and investors

Negotiate, prepare and monitor all legal documents relating to tenant occupancy

Schedule and supervise inspections and maintenance programs

Evaluate, approve and monitor all vendor contracts

Review and reconcile accounts payable and receivable

Respond to, investigate and resolve all tenant concerns to achieve a high level of customer service

Monitor and ensure compliance with all rules of occupancy

Northwestern Mutual, Wellesley, MA January 2009 - May 2016

Executive Assistant

Responsible for all executive office support, personal work and errands as requested

Daily calendaring in Outlook, meeting scheduling and coordination for over 400 clients

Correspondence for the office, internet and records research

Creation and updating of quarterly e-newsletter

Booking and coordinating domestic and international travel

Power Point presentations and creation of client portfolios using Money Guide Pro

Email screening, phone interface with clients, and all other general office duties as required

Quattro Wireless, Waltham, MA December 2007 - January 2009

Office/Accounting Manager

Responsible for overseeing daily operations of a start-up company with two offices, Boston and NYC, and remote sales teams

Designated Head Corporate Travel Plan with Atlas Travel

Coordinated travel arrangements for all sales and executive teams

Entered and updated customer account information in Salesforce.com, ensuring completeness and accuracy

Reviewed and entered employee expense reports and scheduled company meetings and events

Managed C-Level Executives' calendars

Completed Semi Monthly Payroll in ADP PayExpert

Assisted with monthly close process and journal entries in QuickBooks to include:

Bank Reconciliations, Prepaid Expenses, Fixed Assets and Depreciation Schedules, Ad Revenue and Revenue Share, Departmental Allocation of Expenses and Monthly Accruals

Issued Vendor Payments and managed AR/Collections

Prepared 1099 and other Year End and Quarterly Tax Forms and performed daily bank deposits

Enrolled and updated employee benefits and COBRA tracking

Monitored Corporate Phone Plans and WebEx Accounts and interfaced with vendors and customers

93 Realty, Inc, Woburn, MA June 2002 - June 2008

Office Assistant/Rental Agent

Handled daily bank deposits, reviewed and reconciled bank accounts and general ledger

Showed apartments to prospective tenants and verified tenant credit and employment

Updated resident information and parking and maintenance logs

Completed new leases and renewals, answered telephones, and assisted in resolving tenant issues

OTHER EXPERIENCE:

Bay State Skating School, Boston, MA September 2002 - Present

Part-time teacher

Learn-to- Skate Program - teach ice skating basic to intermediate skills to children and adults of all ages

EDUCATION:

AREA (American Real Estate Association) Waltham, MA

Real estate salesperson course – received license 2004

Boston College, Chestnut Hill, MA

Carroll School of Management

Cum Laude GPA: 3.45 BS Accounting 1998 - 2002

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