Executive Assistant Accounts Payable
Resume:
DANA S. WALCZAK
Lexington, MA
**************@*****.***
COMPUTER SKILLS:
Proficient in Microsoft Outlook, Word, Excel, Access, PowerPoint, Zoom, Google Docs, Salesforce.com, QuickBooks, ADP Pay Expert, Morningstar, Money Guide Pro Financial Software and Internet Research
WORK EXPERIENCE:
Signiant, Inc, Lexington, MA May 2022 – December 2022
Office Manager/ HR Coordinator
Primary point of contact for over 100 employees
Manage the daily office upkeep to immaculate condition and increase desire for employees to return to the office post Covid
Plan corporate outings, in-office catered lunches, social events and holiday parties
Coordinate all in-person and Zoom interviews for all departments
Assist HR Department in recruiting
Work with Accounting to reconcile corporate credit card statements and other administrative tasks
Assist Financial Planning department to oversee buildout of new office space
Other tasks as assigned and eagerly welcomed
Sophos, Inc, Burlington, MA March 2020 – April 2022
Office Manager/Facilities Coordinator
Oversee the day-to-day operations of an office of 150 employees
Implement Covid Protocols in as phased return to office and hybrid working environment
Create and monitor supplier purchase orders for the Americas Region
Work closely with Global Purchasing and Accounts Payable to ensure all purchase orders and associated invoices are goods receipted and paid in a timely manner
Schedule and supervise vendor/supplier onsite maintenance, inspection and any other types of visits
Respond to, investigate and resolve any accounting related inquires pertaining to the Facilities department for the Americas.
Work with the Legal department to complete new supplier risk assessments and onboarding process
Collaborate with all US and CA based office administrators (Santa Clara, Salt Lake City, NYC, Cranberry PA, Dallas, Vancouver and Ottawa) to ensure employees have adequate IT and home office equipment to ensure the most productive and positive hybrid/work from home solutions
Assist in new employee onboarding with the issuing of employee badges, office tours and being the main point of contact for any questions/concerns
Flexibility and availability to do whatever it takes to keep the office moving in a forward direction (especially during such crazy times)
66 Craigie, Somerville, MA May 2016 – March 2020
Executive Assistant/Property Manager
Hands-on management of operations and maintenance to preserve and increase the value of the residential property
Design and implement effective marketing initiatives for existing and potential residents
Review and approve all prospective tenant applications
Oversee all property showings to potential tenants and investors
Negotiate, prepare and monitor all legal documents relating to tenant occupancy
Schedule and supervise inspections and maintenance programs
Evaluate, approve and monitor all vendor contracts
Review and reconcile accounts payable and receivable
Respond to, investigate and resolve all tenant concerns to achieve a high level of customer service
Monitor and ensure compliance with all rules of occupancy
Northwestern Mutual, Wellesley, MA January 2009 - May 2016
Executive Assistant
Responsible for all executive office support, personal work and errands as requested
Daily calendaring in Outlook, meeting scheduling and coordination for over 400 clients
Correspondence for the office, internet and records research
Creation and updating of quarterly e-newsletter
Booking and coordinating domestic and international travel
Power Point presentations and creation of client portfolios using Money Guide Pro
Email screening, phone interface with clients, and all other general office duties as required
Quattro Wireless, Waltham, MA December 2007 - January 2009
Office/Accounting Manager
Responsible for overseeing daily operations of a start-up company with two offices, Boston and NYC, and remote sales teams
Designated Head Corporate Travel Plan with Atlas Travel
Coordinated travel arrangements for all sales and executive teams
Entered and updated customer account information in Salesforce.com, ensuring completeness and accuracy
Reviewed and entered employee expense reports and scheduled company meetings and events
Managed C-Level Executives' calendars
Completed Semi Monthly Payroll in ADP PayExpert
Assisted with monthly close process and journal entries in QuickBooks to include:
Bank Reconciliations, Prepaid Expenses, Fixed Assets and Depreciation Schedules, Ad Revenue and Revenue Share, Departmental Allocation of Expenses and Monthly Accruals
Issued Vendor Payments and managed AR/Collections
Prepared 1099 and other Year End and Quarterly Tax Forms and performed daily bank deposits
Enrolled and updated employee benefits and COBRA tracking
Monitored Corporate Phone Plans and WebEx Accounts and interfaced with vendors and customers
93 Realty, Inc, Woburn, MA June 2002 - June 2008
Office Assistant/Rental Agent
Handled daily bank deposits, reviewed and reconciled bank accounts and general ledger
Showed apartments to prospective tenants and verified tenant credit and employment
Updated resident information and parking and maintenance logs
Completed new leases and renewals, answered telephones, and assisted in resolving tenant issues
OTHER EXPERIENCE:
Bay State Skating School, Boston, MA September 2002 - Present
Part-time teacher
Learn-to- Skate Program - teach ice skating basic to intermediate skills to children and adults of all ages
EDUCATION:
AREA (American Real Estate Association) Waltham, MA
Real estate salesperson course – received license 2004
Boston College, Chestnut Hill, MA
Carroll School of Management
Cum Laude GPA: 3.45 BS Accounting 1998 - 2002
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