Human Resources Office Administration
Resume:
Usha Kiran Lata
Address: **** ***** **** **
Phone: +916-***-****
Email: adyznz@r.postjobfree.com
Job: Administrator, School of Hospitality & Tourism Studies, Fiji National University. A dedicated Administrator with 12 years of experience seeks to join your growing organization as an Administrator. She is competent in prioritizing, organizing and working with little supervision. Also works well under pressure and always has a smile on her face. Strengths
• Administrative Professional
• Excellent communication skills.
• Multilingual – English, Hindi
• Well versed with different office administration software for Customer Relationship Management database, time management, spreadsheets, desktop publishing, note taking and visual presentations
• Organized multitasker
• Can work efficiently under pressure
• Dedicated; willing to work extra hours, overtime, weekdays and holidays. Work Experience
Administrator – 2013 to present till 14th July 2023 (School of Hospitality & Tourism) Fiji National University
Duties:
• Maintain of all office policies and procedures
• Scheduling of office volunteers/ attachés in a timely manner to ensure appropriate coverage to assist staff and daily operations of the College/ Division
• Manage and order supplies within the budget guidelines of the College / Division
• Provide guidance and expertise to staff and volunteers in resolving care receiver problems or concerns
• Develop, implement and conduct office staff and office volunteers training meetings as needed
• Design and implement staff communications programs in order to ensure ongoing, positive up and downs communications through the College / Division 2 P a g e
• Delegate responsibilities to appropriate staff and volunteers to ensure the day to day functions and assigned projects are carried out
• Personally, manage the staff and the volunteers who are responsible for specific task, assignment’s, programs and events
• Responsible for encouraging the growth and assisting in the evaluation process of the staff.
• Responsible to the supervisor to provide assistant in the business and operational process of the school
• Use the variety of software packages to produce documents, maintain presentation, spreadsheets and databases.
• Arrange meetings take minutes and notes
• Maintain and update websites and internal database
• Manage the school budgets
• Manage the school stationery and equipment supplies
• Undertake internal records management of all school and databases
• Arrange for in-house and external events
• Arrange with travel and accommodation as when required
• Prepare statistical reports for supervisor
• Submit regular reports to Supervisor and HR Dept. on attendance, leave and other HR issues per week
• Improve office administration system.
SAMABULA PRIMARY SCHOOL FROM APRIL 2009 TO 30th November 2012 Position: Administration Officer/ Computer Teacher Duties:
• To be responsible of opening and closing administration Office.
• To attend to all visitors and providing them with the required information and directing them to the right authority.
• To advise parents of enrolments places available in respective classes and obtaining approval from the HT.
• To receipt all monies received on behalf of the school and ensure the proceeds are banked daily.
• To update the cash book and make it available to the Treasure on every Thursday.
• To purchase school stationery, inventory, materials as authorized by the Treasurer.
• To complete payment vouchers on every Thursday and advise the Treasurer of the amount available from the school budget. Ensure all cheques are uplifted by the correct party.
• To complete monthly Bank reconciliation and weekly banking record. 3 P a g e
• Advise Management of the need to attend to repairs and maintenance of school office equipment.
• Maintain inventory record of all school assets, stationery and unused source documents.
• Provide reconciliation of Communication and Report book and inform the Treasurer on a monthly basis.
• To ensure the Daily Attendance register for all support staff is completed daily.
• To maintain an up to date record of all outstanding fee and provide the same to Management as and when required.
• To orgainse tea, refreshments and lunch for selected visitors and informing Management of all costs.
• To reconcile daily canteen sales and unsold canteen stock on a weekly basis.
• To attend to any other duties in relation to the administration of the school as stipulated in the accounting instructions & school hand book or delegated by the School Management.
• To report to the School Management of any misconduct by support staff.
• To supervise any other staff in the office.
• To teach Basic Computing to Levels 4 to 8 of two streams. ( prepare exams papers and marking of scripts )
HOMECENTERS FIJI LIMITED FOR TWO YEARS
Position: - Credit Officer and Administration Clerk Duties:
1. Opening new accounts for customers
2. Meet with applicants to obtain information for loan applications and to answer questions about the process.
3. Analyze applicants' financial status, credit, and property evaluations to determine feasibility of granting credits.
4. Explain to customers the different types of credit options that are available, as well as the terms of those services.
5. Review and update credit files.
6. Calling customers regarding their accounts.
7. Handle customer complaints and take appropriate action to resolve them. 8. Filing
9. Data Entering
10. Typing
4 P a g e
NATIONAL ROAD SAFETY COUNCIL FOR SIX MONTHS – (ATTACHMENT) Position: - Receptionist /Secretary Duties:
1. Accounting Section, which included handling of cash daily 2. Administrative work with our administration Officer 3. Assist in Reception Area
4. Assist in switchboard Operation
5. Banking
6. Customer Enquires
7. Data Entering – Defensive Driving Course
8. Filing
9. Preparing Cheques
10. Typing
Qualification
Tertiary Education
Fiji National University BCOM – Management /IR/ HRM Fiji Institute of Technology Diploma in Business Office Administration Fiji Institute of Technology Certificate in Business Secretarial Studies Secondary Education
Labasa College Certificate in Stenography
Labasa Arya Secondary Passed FSLC
Labasa Arya Secondary Passed FJC
ACHIEVEMENTS: PITMANS CERTIFICATE in typing, word-processing, shorthand Participated in Chemistry Quiz, Australian Mathematics Competition
Completed in House Training with NTPC – Exceptional Customer Care Service & Report Writing Skills
Fiji National University – Completion of Recruitment Module under Division of Human Resources 5 P a g e
Personal Details
• Great sense of humour and willing to take a light hearted joke.
• Tactful and discreet when handling confidential information.
• Professional and punctual.
Hobbies
• Cooking
• Gardening
• Watching movies
Referees
1. Mr. Amar Narayan
Head of School
School of Hospitality & Tourism Studies
Fiji National University
Email: adyznz@r.postjobfree.com
Phone: 679-***-**** / 679-***-**** ext.: 4902
2. Dr. Rohit Kishore
Director
Fiji Higher Education
Commission
Suva, Fiji Islands
Email: adyznz@r.postjobfree.com
Phone: +679*******
3. Prof. Arun Elias
College Dean School Of Hospitality & Tourism Studies Fiji National University
Phone: +642********
Contact this candidate