CARY D. DOUGLAS 515-***-****

adyyvm@r.postjobfree.com

I am a motivated and driven professional with 15 years of senior executive-level and Board of Directors administrative and operational support. I am highly adaptable to changing priorities and have exceptional problem-solving skills. These developed skills allow me to identify alternative solutions quickly while anticipating the needs of those around me.

I excel in a dynamic environment where I am challenged and given the opportunity to use my skills and experience to identify where I can add value allowing those I support the opportunity to focus on the needs of the business.

Delta Dental of Iowa

Executive Assistant, Board of Directors (December 2022 - Present)

● Board of Directors and Corporate Governance Administration: o Maintain Board and Committee records ensuring adherence to charters and bylaws o Administer Board and Committee evaluation process o Coordinate, develop and compile materials and communication for the Board of Director’s meetings

o Director onboarding and compensation

o Track Board attendance, draft Board and Committee meeting minutes and resolutions o Coordinate all logistics for Board and Committee meetings including catering, travel, presentations, and presenters

o Assist with development of annual Board Strategic Retreat agenda o Responsible for logistics as they relate to the annual retreat including vendor management, venue selection, registration, travel, activities and meals. o Assist with development of new Board compensation plan for proposal to Compensation Committee

o Manage annual meeting ballot process and new director onboarding o Advise Interim CEO and Board Chair on best practices as they relate to corporate governance

o Work directly with outside counsel on unique and complicated governance issues as needed

UnityPoint Health

Manager Legal Operations (November 2021 – December 2022)

● Identified and implemented process efficiencies, evaluated staffing models, cross department project management

● Responsible for legal department and Board of Directors annual budget, monthly forecast, billing and spend reporting, and vendor management

● Responsible for coordination and execution of Board of directors’ meetings

● Managed enterprise-wide project team to implement electronic legal billing system

● Board of Directors and Corporate Governance Administration: o Maintained board and committee records ensuring adherence to charters and bylaws o Administered Board and committee evaluation process o Coordinated, developed and compiled materials and communication for the Board of Director’s meetings

o Director onboarding and compensation

o Tracked board attendance, drafted Board and Committee meeting minutes, and resolutions

o Coordinated all logistics for Board and Committee meetings including catering, travel, presentations, and presenters

o Assisted with development of Board succession plan for proposal to Board Development Committee

o Assisted with development of new Board compensation plan for proposal to Compensation Committee

● Project Management – notable projects:

o Successfully launched Board of Directors digital platform o Successfully launched eBilling system for Legal department o Developed regular expense reporting metrics

● Assisted with HR functions on behalf of executive, drafted reviews and managed HR systems

● Approved and processed expense reports

● Managed Legal Support team and Paralegals

Meredith Corporation (Cont’)

Manager Legal Operations & Corporate Governance (April 2020 – November 2021) Executive Legal Coordinator & Board Administrator responsibilities in addition to the following:

● Acquisition support for the sale of Meredith Corporation to IAC/DotDash

● Managed Legal Operations team

● Identified opportunities for process efficiencies, implemented solutions, and evaluated staffing models

● Responsible for budget, forecast, billing and vendor management for three departments

● Responsible for coordination and execution of board of directors’ meetings and retreat Meredith Corporation (Cont’)

Executive Legal Coordinator & Board Administrator (April 2019 – April 2020) Continued Executive Legal Assistant responsibilities in addition to the following:

● Managed enterprise-wide project team to implement electronic legal billing system

● Managed contracted employees

● Board of Directors Administration and Corporate Governance: o Worked with outside counsel and auditors to maintain board/committee checklists to ensure adherence to charters and bylaws

o Administered Director and Officer questionnaire and committee evaluation process o Annual shareholder meeting and proxy support

Meredith Corporation

Executive Legal Assistant (Oct 2015 – April 2019)

● Managed complex schedules using Microsoft Outlook

● Planned and executed meeting logistics and drafted agendas in collaboration with internal and external business partners

● Board of Directors Administration and Corporate Governance o Coordinated all materials and communications for the board of director’s meetings o Director Onboarding

o Tracked board attendance, drafted board and committee meeting minutes, and resolutions

● Project Management – notable projects:

o Implemented document storage system for legal department o Successfully launched Board of Directors digital platform

● Acquisition support, synergy efforts, and integration process for $1.7B Time, Inc. acquisition

● Worked with outside counsel supporting highly confidential litigation matters

● Worked with outside counsel and bankers to support complex divestiture activity

● Successfully launched eBilling system for Legal department including regular reporting metrics

● Assisted with HR functions on behalf of executive, drafted reviews and managed HR systems

● Approved and processed expense reports

● Planned and executed VIP onsite meetings/events, department holiday parties, lunches, and training

Kemin Industries

Sr. Executive Assistant / Project Coordinator (Sept 2012 –Jan 2015) Administrative support to the President and senior leadership team for Kemin Food Technologies

● Managed complex executive schedules using Lotus Notes

● Planned and executed events, drafted agendas, organized logistics and made travel arrangements for executive meetings - locations included onsite, local, national, and international destinations

● Supported strategic planning and documentation attending quarterly and annual review meetings

● Supervised, mentored, and coached upcoming administrative assistants on best practices

● Managed hiring process and onboarding for new employees

● Established and maintained monthly reporting for functional directors and President

● Completed expense reporting and budgeting

● Prepared meeting minutes for senior leadership meetings Principal Financial Group

Administrative Assistant IV (July 2008 – Feb 2012) Administrative support to the Chief Financial Officer, Pension Administration

● Managed complex executive schedules using Microsoft Outlook

● Drafted, proofed, and edited confidential and complex financial reports and presentations for senior management and Board of Directors

● Provided HR support including compensation and performance evaluation processes, reviewed resumes, managed hiring process and wrote job descriptions

● Filed quarterly financial reports

● Completed travel arrangements with complex international itineraries

● Created and published educational presentations for both internal and external use

● Expense reporting

Prior to 2008 I held various support positions within Principal Financial Group for a total of 15 years tenure with the company.

Other Skills and Interests

● Microsoft Office (Office, Word, PowerPoint, Excel, Project, One Note), Workday, Hyperion, Visio, Accounts Payable, Accounts Receivable, Payroll, iManage, Diligent Board Books, Nasdaq Boardvantage, Directors Desk, Simple Legal, Kronos, SharePoint, Teams, Certify, Paylocity

● Certified Personal Trainer, Pro body builder and posing coach, kickboxing instructor

● Travel, cooking, family activities

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