Shannon R. Penman

**** ******* ******* *****

Goochland, VA

804-***-****

adyxlo@r.postjobfree.com

Professional Summary:

Successful Office administrator with over 20 years in all facets of administrative, accounting, and bookkeeping duties. Ability to create and distribute necessary reports for management. A proven decision maker and problem solver, with a history of extreme accuracy, attention to detail and analytical abilities. Exceptional organizational/time management skills with a high level of motivation and the ability to multitask in order to meet all deadlines. Excellent communication skills required to communicate effectively with all levels of staff and departments. Possess high level computer knowledge and proficiency in multiple billing systems. In July of 2022 and June of 2023 tests in Excel, Bookkeeping, Managing Accounts in Quickbooks, Attention to Detail, Verbal Communication, and Principles of Accounting given by Indeed were taken and scored proficient on all.

Career Experience:

6/2023 to Present Billing Specialist: CSC Leasing Company, Richmond, VA

Adecco Group, 10151 Deerwood Park Blvd, Bld 200, Ste 400, Jacksonville, FL 32256

Responsibilities include:

Create security deposit invoices on each schedule of a lease

Create recurring orders for monthly invoicing of new leases

Generate initial invoices for new leases to include calculation of pro-rated rent based on acceptance date of signed lease

Update contact information for customers as needed

Update any changes to customer equipment locations

Issue credits, adjust recurring orders and invoices for returned equipment

Enter vendor credits in the payables system

Create personal property tax invoices

Other duties as assigned

8/2022 to 5/2023 Staff Accountant Operational Accounting

Wine and Beer Supply, LLC, 12015 N. Lakeridge Pkwy, Ashland, VA 23005

Responsibilities include:

Vendor Setup

Review and Post Vendor Invoices

Register Vendor Payments

Vendor point of Contact

Customer Setup

Create Specialty Invoices

Collections

Register Payments from Customers

Remote Deposits

Bank & Credit Card Reconciliations

Creating PO’s

Tracking of large PO’s

License reporting

Internal Account Audits

3/2022 to 8/2022 Credit & Collections Specialist

James River Petroleum, 10487 Lakeridge Pkwy, Ashland, VA 23005

Responsibilities include:

Contact Customers with outstanding balance

Verify receipt of payments / and how applied

Work with Customer on payment arrangements

Make necessary corrections to invoices (Credits/Debits)

Process and Apply Credit Card payments

Process and Apply check payments

8/2021 to 2/2022 Staff Accountant

Acel, LLC, 1119 5th Street SW, Charlottesville, VA 22902

Responsibilities include:

Bank Reconciliations

Commissions

State monthly Tax forms

Tracking of Inventory

10/2019 to 7/2021 AR Support

Century Distribution, 4860 Cox Road, Glen Allen, VA 23060

Responsibilities include:

Entering of Vendor Invoices

Entering of Revenue

Maintain Email Boxes

6/2019 to 10/2019 Collateral Vault Operations Specialist: Capital One, Richmond, VA

Strategic Staffing Solutions, Ste 105, Richmond, VA 23230

Responsibilities include:

Logging of Collateral Documents

Pulling of Titles

Insuring all retention regulations are followed

2/2019 to 6/2019 Retail Accounting Analyst/Corporate AP Specialist: Southern States, Richmond, VA

Vaco, 3901 Westerre Pkwy, Ste 120, Richmond, VA 23233

Responsibilities include:

Purchase Order matching

Payment matching

General Ledger corrections

Keying of Vendor Invoices

Cutting of vendor payment checks

4/2018 to 11/2018 AR Auditor:

HMR Holdings (Velocity), 9211 Arboretum Pkwy, Chesterfield, VA 23236

Responsibilities include:

Analysis and audit of medical providers’ billing and collection software

Analysis and audit of third-party billers’ deposit journals and accounts receivable reports

Review of checks received by HMRF

Data analysis and data entry into the claim information management platform

Design and development of claim information management platform for check receipts

Communication with medical providers and internal claims team regarding checks received

Creation and management of Excel dashboard spreadsheets and analytical models

Other duties as assigned

4/2015 to 4/2018 Sales Audit Analyst;

Bowlmor, 7313 Bell Creek Rd, Mechanicsville, VA 23111

Responsibilities include:

Review EOD paperwork from each location daily

Verify bank deposits daily

Verify credit card payments daily

Review and approve monthly inventories and analyze COS for each location

Daily review of event contracts to ensure accurate AR balances

Review Pay In/Pay Out reports weekly

Monthly reconciliation of each center and monitor over/short variances

Manual Reconciliations for various accounts to the General Ledger

Research and correct problems associated with P&L statements

2/2015 to 4/2015 Earned Income Auditor: Performance Food Group, Richmond, VA

Accounting Principals, 10900 Nuckols Rd, Suite 210 Glen Allen, VA 23060

Responsibilities include:

Research rebate payments from vendors

Apply payment according to contract

6/2010 to 1/2015 Billing Administrator II,

Chemtreat, Inc. 5640 Cox Road, Glen Allen, VA

Responsibilities include:

Lead Contact on Key Corporate Accounts (i.e. US Steel, Wal-Mart, Boeing)

Maintain files and documentation thoroughly and accurately in accordance with company policy and accepted accounting practices

Processing and Auditing daily accounts:

Consignment and Production Based Billings

Sales Orders/Invoice Requests

Credit and Debit Memos

Revenue recognition

Run End of Day/End of Month

Gather customer Sales Tax documents

Receive Purchase Orders

Training and mentoring new Billing Administrators

Assist collections and web billing teams as needed

Cross train with Customer Service, Traffic, Purchasing, and Accounts Payable

Help with SOX Audits

Cover Cash posting as needed

01/2010 to 05/2010 Accounts Payables: Bostwick Laboratories, Glen Allen, VA

Aerotek, 2235 Staples Mill Road Suite 202 Richmond, Virginia 23230

Responsibilities include:

Reviewed all invoices and accounts for appropriate documentation

Set-up and Maintenance of all vendor

Processed approvals and payments

Performed office administration tasks

02/2007 to 06/2009 Accounts Receivable/Accounts Payable Associate

McLaughlin Research Corp, 130 Eugene O'Neill Drive, New London, CT 06320

Responsibilities include:

Invoicing and Vendor Maintenance

Entered Invoices/ Credits /Debits in Federal Government system

Maintain vendors, checks requests

Performed office purchasing and office management tasks

Education:

1999-2001 Ridley-Lowell Business School New London, CT

Certificate in Computerized Accounting (24-month program)

Software Experience:

Odoo, QuickBooks, Tinyterm, JD Edwards, Costpoint, Sharepoint, SAP, MAS200, AS400, Peachtree, Salesforce, Microsoft Dynamics-GP, Microsoft Office

Related Training Experience:

Certification in Crucial Conversations

Certification in Problem Solving Process

AMA - How to Communicate with Diplomacy, Tact, and Credibility

Contact this candidate