CHARMAINE JANSEN VAN RENSBURG

Email: adyvx9@r.postjobfree.com / Cell: +27-72-932-****

Personal Profile

I am straightforward, ambitious, loyal and hardworking. I can communicate clearly at all levels and can make my decisions and advice transparent and clear to others. I am also a fast learner; goal orientated and can focus completely on my objectives and how to achieve them. My husband passed away and I will be residing in George permanently as all my relatives stay there. Objective

I have been employed in the financial field my whole working life and I am looking for a position with a well-established company with a stable environment that will lead to a lasting relationship in the field of finance.

Education and Qualifications

National Senior Certificate - Matric

Certificate in Pastel/Sage Accounting - Intermediate Certificate in Pastel/Sage Accounting - Advanced

Certificate in Pastel/Sage Accounting - Technical Installation Certificate for Certified Pastel/Sage Accounting Trainer Technical Skills

I have excellent knowledge and experience in the following:

● Pastel Express and Pastel Partner from version 5.2 to version 19

● IQ Accounting Systems and IQ Payroll

● Key accounting principles and procedures

● VIP Payroll

● Medalion and Micros

● Sage Bookkeeping

● Credit Reporting Act and Credit Billing Act

● Caseware.

● Receipt Bank

● Xero, MSWord, Excel, Oracle, Data entry and management

● ERPNext

Employment

1. TDMI Training (Pty) Ltd 02/2023 – 08/2023

Position: Debtors / Creditors Clerk

Reason for Leaving: - Contract/Temporary Position

Duties:

● Process and submit quotations to students

● Raise invoices for all students

● Send out customer/student statements and collect outstanding balances on accounts

● Prepared CSV bank statement files, Import and allocate to General Ledger accounts

● Prepare weekly, monthly payment requisitions to suppliers for payment

● Reconcile supplier statements to invoices and prepared payments

● Prepare monthly Management Accounts for the director

● Prepare and reconcile VAT submissions to SARS

● All Payroll functions

● Ad Hoc duties and filing

2. Smart Power SA (Pty) Ltd / Konta Metering (Pty) Ltd 08/2020 – 12/2021 Position: Financial Manager

Reason for Leaving: Retrenchment

Duties:

● Process bank statements monthly and reconcile bank accounts.

● Collect overdue customer accounts.

● Manage and respond to customer queries and close them out.

● Allocate customer payments where required in line with remittance received

● Capture supplier invoices into pastel, reconcile with remittance advice.

● Manage and respond to supplier queries and close them out.

● Load ad-hoc supplier payments when required.

● Load foreign supplier payments as and when required and provide rates for approval.

● Review income statement accounts weekly and ensure all processed allocations are correct.

● Process Supplier PO’s on Pastel, link to GRN’s once received

● Update PO’s in Pastel with local supplier charges once invoices received.

● Check POD’s for days deliveries have been collated and filed with technicians

● Customer account reconciliations.

● Run Customer statements and distribute

● Process customer rebate invoices.

● Prepare monthly payroll and load payments for authorisation.

● Prepare VAT report and VAT201 submissions to SARS.

● Prepare EMP201’s and submit to SARS

● Deal with any VAT reviews or audits by SARS

● Ensure that we are compliant with Workmans Compensation Fund, CIPC annual returns submissions, etc.

● Head of all procurement. Prepare procurement schedules for specific jobs.

● Calculate costings per procurement schedule

3. PKF Auditors Incorporated (Pty) Ltd 03/2020 – 08/2020 Position: Accountant

Reason for Leaving: Contract Position due to Covid. Duties:

● Prepare CSV bank statement files, import to cashbooks, do GL allocations

● Reconcile cash books to bank statements

● Process customer and supplier invoices, reconcile to statements

● Prepare all financial reports every month

● Ensure all items on the Income statement are correct

Preparing the monthly management accounts, including profit and loss and balance sheet

Prepare and submit monthly statutory reports i.e., VAT, PAYE etc.

Process Year end journals entries and prepare monthly provision and accrual journals

Maintain the Fixed Asset Register

● Manage the debtors book

● Any ad-hoc duties performed if required

4. JEO Auditors 03/2019 – 02/2020

Position: Senior Bookkeeper

Reason for Leaving: Better career prospects

Duties:

● Prepare CSV bank statement files, import to cashbooks, do GL allocations

● Reconcile cash books to bank statements

● Process customer and supplier invoices, reconcile to statements

● Prepare all financial reports every month

● Ensure all items on the Income statement are correct

Preparing the monthly management accounts, including profit and loss and balance sheet

Prepare and submit monthly statutory reports i.e., VAT, PAYE etc.

Process Year end journals entries and prepare monthly provision and accrual journals

Maintain the Fixed Asset Register

● Manage the debtors book

● Manage intercompany loan accounts

● Calculate interest on loan accounts and process with journals monthly 5. PG Glass Richards Bay/Empangeni 10/2017 – 02/2019 Position: Bookkeeper

Reason for Leaving: Relocated back to George – Personal Reasons Duties:

● Process supplier invoices in Pastel

● Reconcile suppliers with statements

● Prepare monthly payment schedules for suppliers

● Prepare CSV file for bank statements, import and do GL allocations accordingly

● Reconcile cash books on Pastel

● Process Petty Cash cashbook

● Head of Debtors - set up weekly debtors meetings, update feedback on overdue accounts, follow up on problematic debtor accounts.

● Prepare auditing file for external auditors

● Prepare and submit statutory submissions to SARS, EMP201’s, VAT201’s and EMP501’s.

● Deal with any reviews or audits issued by SARS timeously.

● Prepare monthly management reports for the Director

● Ad hoc duties and filing.

6. Plastics for Africa George 11/2015 – 05/2017

Position: Half day Bookkeeper

Reason for Leaving: Relocated to KZN to assist mother-in-law with grandparents. Duties:

● Cashbook Processing in IQ

● Bank reconciliations

● Reconciliation and Payment of Creditor accounts

● Processing customer invoices, payment allocations, month statements

● Preparing weekly wages and monthly salaries in IQ Payroll

● Daily cash up and banking - Stock control of office supplies

● VAT201 and EMP201 processing and submissions to accountants for SARS 7. CJVR Training Solutions

Position: Self-Employed

Trained candidates in the use of Pastel/Sage Accounting and issue Competency Certificates. Training entails the Fundamentals of Bookkeeping, Pastel Partner, Intermediate, Advanced and Technical Installations.

8. Kloppenheim Country Estate - Machadodorp 09/2013 – 10/2015 Position: Admin Manager

Reason for Leaving: Better career prospects

Duties:

● Capturing supplier invoices on excel and ensuring all orders are kept within the month budget

● Ensure all open bills are closed daily

● Process and check daily house count and ensure it balances with daily Market Segments

● Reconcile banking daily and ensure it balances with Medallion

● Process monthly stock for housekeeping, calculation usage of supplies per guest on Hotel and Timeshare divisions

● Processing of monthly rentals for Spa and staff on Medallion

● Calculation and process monthly water and electricity accounts for homeowners

● Prepare Management Reports for GM on a weekly basis with regards to Revenue and expenses. - Implementing monthly budgets and ensuring that all purchases for various departments comply within the budgeted range

● Implement effective systems and guidelines as to room inspections monthly

● Assist banqueting co-coordinator with setting up conferences and weddings

● Petty cash control and processing

● Assist with quotes and pro-forma invoices for guests

● Monthly payroll, including new staff contracts, leave, etc.

● Compile month end documents and reports for Head Office 9. AMF - George 01/2010 – 08/2013

Position: Financial Manager

Reason for Leaving: Better career prospects

Duties:

● Comprehensive knowledge of accounting and auditing principles, Pastel, VIP Payroll, General ledger Postings, invoicing, and taxation issues

● Expertise in developing and delivering monthly, quarterly, and annual Profit and Loss statements and Balance Sheets within strict deadlines

● Keen ability to analyses cost control, providing timely and frequent financial information that supports company goals and objectives

● Implement VIP Payroll system reducing time spent on wages by at least 50%

● Wages and Salaries: Manage payroll and prepare payroll tax returns. Also calculate monthly commission payable to KZN branch

● Manage separate petty cash for AMF Tankers and AMF Equipment

● Authorise office stock and supplies on equipment side

● All HR related functions such as documenting disciplinary hearings, new employment contracts, registering employees with the department of labor, resignation/dismissal procedures, pay-outs to employees, bonus calculations, etc. Registering staff with NUMSA and metal Industries

● VAT201 Returns: Calculate VAT on the Equipment side and submit to SARS on a 2 monthly basis

● Submit EMP201 on monthly basis, also the bi-annual and annual recons

● Upkeep Asset Register and processing monthly journals for depreciation

● Compile weekly reports to MD with regards to KZN and JHB branches, including weekly sales, customer calls and services rendered as well as stock sold

● Monthly stock recons for George, JHB and KZN. Variances need to be calculated and discussed

● Complete bank reconciliations on monthly basis on Pastel on two separate companies for e.g. AMF Tankers and AFM Equipment

● Manage intercompany loan accounts and personal accounts for MD

● Assist in Cost calculation of Tankers and equipment – manufacturing costs, direct and indirect costs - Prepare financial reports for Head of Department also MD monthly of Sales, Sale Forecasts, Debtors’ reports, Stock reports and Value-Added Reports such as cost saving

● Preparations of monthly income statements for both JHB and KZN branches

● Implementing financial procedures to enhance effectiveness and value-added components to company

10. Argo Marketing - Stellenbosch 11/2004 – 12/2009 Position: Bookkeeper

Reason for Leaving: Husband Passed Away

Duties:

● Ability to work to tight deadlines and accuracy

● Ordered office stock and supplies

● Managed petty cash

● Managed day to day office operations

● Preparation of annual budgets and purchasing within monthly budget

● Maintained bills and receipts

● Reconciling bank and cash book processing

● Finding errors with recording, posting, or balancing any account

● Experience of tax calculations, debt collections and financial statement analysis

● Keeping record of financial transactions

● Compile reports to show statistics, such as receipts for expenditures

● Calculating employee salaries

● Assisting MD with budget preparations

● Handling accounts and making bank deposits or credit card payments and electronic payments

● Managed invoices on a weekly basis on Pastel. Managed customer statements and financial reports - Generated interest on overdue accounts

● Creditors: Capturing orders on pastel with specifications of diaries. Negotiate settlement discounts and early payment terms

● Physical stock takes on student and corporate dairies, etc. two monthly bases. Monthly input of stock figures on Pastel. Calculate and investigate and resolve stock discrepancies

● Cashflow: Monthly cash flow report presented to MD. Estimation of income and expenditure including bank balances. If necessary arrange overdraft facility with bank at low interest rates

● SARS: Reconcile VAT accounts on Pastel and submit to SARS on a two monthly basis via e- filing system. Ensuring that EMP201 paid on monthly basis and record keeping updated

● Collection of Tax Clearance Certificates for Tender purposes

● Management Accounts: Present management accounts on a weekly basis to MD in Management Meetings. This includes measures and strategies of reducing overhead costs and maximizing profit

● Audit Preparation: Enquire a quote from Auditors and insure it’s within less that 10% annual increase.

● Compile audit file for auditors on annual basis

11. B&B Distributors / Nampak Redibox 11/1998 – 10/2004 Position: Debtors Clerk

Reason for Leaving: Relocated to Stellenbosch – Husband got transferred.

● Maintained computerized data of all accounts received and paid on Pastel and Excel

● Verified computerized purchase orders and invoice

● Generate monthly statements and customers

● Reconciled supplier statements to all the linked documents such as invoices, delivery notes and purchase orders, before payments were authorized or made

● Negotiated settlement discounts and terms which were viable for early payments

● Stock reconciliation and ordering of new stock. Monthly stock takes live inputs onto Pastel, calculate, investigate and resolve stock discrepancies

● Telephonic sales daily, covering the Mossel Bay, Oudtshoorn, George, Knysna and Plettenberg Bay regions

● Front shop / counter sales clerk. Also daily telesales including calling customers on daily basis for orders to be delivered to the above areas

● Provide general secretarial / administration support to owners

● Organising external meetings, attending them and taking minutes

● Responsible for screening and answering telephone calls and face to face enquiries

● Make appointments and travel arrangements and accommodation

● Carrying out routine administrative duties like photocopying, filing, etc.

● Dealing with incoming faxes, email and post

● Setting up Pastel 5.2 and capturing all info including debtors, creditors, stock, invoicing and statements and ordering of stock. Control of switchboard and filing

● Also dealt with Nampak Liquid products as we were the sole distributors in the Southern Cape

References

● Lourens Gouws - 082-***-**** Owner PG Glass

● Ad Cole - 083-***-**** or 044-***-**** (CA)

● Mary Zandberg - 044 -873 4649 (AMF – Tankers)

● Jeuschenak - 044-***-**** (AMF – Director)

● Jackie Blom - 044-****-*** or 074-***-**** (Nampak)

● Francois Roux - 013-***-**** or 072-***-**** (GM – Kloppenheim)

● Hannele Langiza - 044-******* (Manager at Plastics for Africa George)

● Laurianne Korte - 021-******* (Financial Manager at Plastics for Africa)

● Naomi Martins - 044-***-**** (PKF George)

● Clarise Craven - 064-***-**** (Smart Power SA & Konta Metering)

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