Tambra Ellason

*** ******** ****., **********, ** 78628 512-***-**** adyuym@r.postjobfree.com

Work Experience

Office Manager

Hill Country H2O - Leander, TX

February 2023 to June 2023

• Contact all internet leads and book consultation appointments.

• Schedule service calls and filter changes.

• Prepare and transmit client quotes.

• Answer phones and direct calls

• Prepare all service invoices and installation contracts. Bookkeeper/Calendaring Assistant

1st United Methodist Church - Georgetown, TX

March 2022 to December 2022

• Assist with offering count and deposit.

• Apply donations to members’ account and apply deposit to proper fund accounts.

• Assist with bookkeeping duties.

• Answer phones and direct calls

• Assist with calendaring events at various church locations. Lead Manager

Premier Pools & Spas - Georgetown, TX

October 2020 to September 2021

• Receive and file Lead information and surveys.

• Contact new leads, schedule appointments for seven Design Consultants

• Prepare/submit permit applications with governing municipalities & HOAs.

• Support other departments as needed.

• Performed duties both remotely and on-site.

Project Assistant

Garver Engineering - Georgetown, TX

October 2019 to August 2020

• Support multiple Project Managers with Sub-Consultant contracts and management.

• Prepare for Advisory and Segment Committee Meetings, Public Meetings for TxDOT to include travel arrangements for the Consultant Team, logistics, materials, etc.

• Support Project managers by completing expense reports, correspondence, spreadsheets, etc.

• Prepare meeting agendas, take meeting notes, and file maintenance

• Review Sub-Consultant invoices for accuracy and contract compliance

• Purchase office supplies and project supplies

Tambra Ellason

207 Rosedale Blvd., Georgetown, TX 78628 512-***-**** adyuym@r.postjobfree.com

• Travel arrangements and negotiate hotel rates to comply with TxDOT travel allowance

• Assist with decorating Thanksgiving, Christmas etc. Company get-togethers

• Worked remotely for five months during Covid-19 Shutdown until Public and Committee meetings went virtual and my position was eliminated. Financial Accountant

Risinger Build/Build Production - Austin, TX

August 2018 to October 2019

• Support back-office operations for three entities: Reisinger Build, Build Productions and Build RH

• Receive Vendor invoices and submit to Project Managers for coding and approval.

• Prepare and issue Draw Requests to clients for payment.

• Receive client payments via wire transfer and remote banking deposit and make appropriate transfers for Project Administration and Builders Fees

• Reconcile over ten bank accounts and multiple credit card accounts monthly.

• Onboarding new employees and performing Human Resource duties. Starts & Invoicing Coordinator

Brookfield Residential/Grand Haven Homes - Austin, TX April 2015 to June 2017

• Prep files for new home starts, prepare & run budget, run & transmit Vendor POs

• Receive Vendor invoices via mail, email and/or in person. Process all Vendor invoices, match with POs, create POs as needed for extra work and distribute to Superintendents and Project Managers for approval.

• Receive and check all Vendor statements to make sure all Vendor invoices are paid in a timely manner.

• Communicate with vendors and answer any questions or check on any past due invoices.

• Notify Vendors of invoice issues such as incorrect addresses, invoices not matching POs, denied service, etc.

Branch Office Coordinator

Haag Engineering Company - Austin, TX

April 2013 to April 2015

• Support two Forensic Engineers and manage the office mail, maintenance, order and stock office supplies and refreshments.

• Receive job information, open job folders, arrange schedules and travel plans, order literature, edit reports, combine reports and appendices, finalize, and electronically deliver completed reports to clients, review expense/time postings, approve client invoices.

Tambra Ellason

207 Rosedale Blvd., Georgetown, TX 78628 512-***-**** adyuym@r.postjobfree.com Office Manager/Administrative Assistant

Coltharp Engineering Associates, Inc. - Austin, TX October 1992 to March 2013

• Supported and managed the office in various capacities such as comprehensive accounting for three entities; transitioned into the sole employee of the departments due to restructuring; handled the billings and invoices of accounts payable and accounts receivable departments; ensured that all payments were paid in a timely manner and all incoming payments were deposited in a timely manner and accurately tracked.

• Utilized QuickBooks Pro to track and balance certain finances; reconciled corporate bank accounts and credit card statements; ensured that all electronic deposits and payments are tracked and managed accurately.

• Provided high level support for multiple Forensic Engineers; managed and maintained their travel schedules, calendars, depositions, and trial testimony records; transcribed technical reports and papers; kept track of office inventory and ensured the integrity of office equipment.

• Managed vehicle fleet.

• Managed building maintenance and office leasing.

• Investigated and processed employee medical, dental and eye care claims; liaison with insurance companies on the accuracy of the claim as well as unresolved claims.

• Reviewed new and existing collection cases and escalated to senior management, as necessary.

• Reported and coordinated property claims and repairs.

• Evidence Control Administrator: in charge of ensuring all sensitive documents and evidence are stored properly; performed evidence storage billing on a quarterly basis; processed Accounts Receivables.

Skills

• Texas Notary Public

• Microsoft Suites, i.e. Word and Excel, etc.

• Universal Transcription

• Quick Books Pro and Talpro/Timeslips

• Excellent Support Professional

• Electronic Bank Deposit Software

• BMT Software

• Various Builder Software

• Premier Build

• BuilderTrend

• Outlook

• Google Calendar

• Teams

• Various Expense Report Programs

• SharePoint

• Account Reconciliation

• Accounts Payable

• Office Management

• Human Resources

• Accounts Receivable

• Bookkeeping

• Event Planning

• Bank Reconciliation

• Payroll

• Project Management

• Accounting

• General Ledger Reconciliation

• Microsoft Office

Tambra Ellason

207 Rosedale Boulevard, Georgetown, Texas 78628 adyuym@r.postjobfree.com 512-***-**** Education

Certificate of Office Occupations

Austin Community College - Austin, TX

October 1991 to April 1992

Certifications and Licenses

Certified Notary Public

Texas Notary Public #4818923

Contact this candidate