Administrative Assistant Data Entry

Rebecca Ryan

**** ******** ******, ********, ** *4711

adyuxn@r.postjobfree.com – 321-***-****

Tenured not-for-profit executive assistant who is determined, organized, dependable, manages time well to accommodate many projects with varying timelines. Tenacious problem-solver, dedicated to accomplishing company goals respecting their values. Quick to respond to emails and tasks, adaptable to different work settings while promoting a respectful and team-oriented work environment.

Highlighted Skills

Client-based Customer Service

Office Administration

Research Emerging Topics

Create PowerPoint Presentations

Web-design

Notary

Documentation & Policy Production and Review

Financial Reporting

Education: Associate in Arts from Valencia Community College (2008)

Employment History

Florida Hospital Association (FHA) – 200+ Hospital Members and Healthcare Systems Represented, Advocated and Educated throughout Florida headquartered in Tallahassee.

2019 – November 2021: Administrative Assistant to the Vice President Membership Services

Created online manuals for members using Microsoft software.

Transformed documents into Adobe Acrobat to post on website including additional graphics and hyperlinks to optimize utility.

Created and edited company presentations.

Edited database for member-access to websites.

Compiled and maintained spreadsheets for various company projects and initiatives.

Documented group appeals and managed the outcome details in Excel.

Created and maintained a website for stand-alone manuals.

Produced member correspondence to send on regular basis.

Recorded educational teleconferences and emailed key staff archived recordings.

Sent member communications through Informz CRM and MemberClicks, a portion of Personify.

2008 – 2019: Administrative Assistant for Vice President of Financial Services

Scheduled quarterly billing and tracked payments in Excel for initiatives.

Produced and emailed sensitive financial reports for individual clients throughout the year.

Compiled budget data and maintained financial records as requested.

Scheduled quarterly member conference calls with agendas for quarterly meetings.

Responded to and resolved administrative inquires and questions.

Maintained office supply and equipment maintenance schedule for department.

Assisted in obtaining information for annual audits and research as needed.

Scanned, filed and organized education & information documents keeping all state and federally mandated information records retention aligned.

1995 – 2008: Clerical Assistant for Vice President of Financial Services

Greeted and directed clients and visitors.

Made appointments and collected information pertinent to department.

Answered phone calls, fax machines and emails.

Performed data entry and filing tasks for accounts receivable, equipment inventory or departmental files.

Received, recorded, and distributed packages and mail.

Prepared and copied reports for mailings, meetings, and other correspondence.

Provided clerical assistance and relieved receptionist as needed.

1995 – 1984: Various roles within FHA (receptionist, mail clerk, printer, data entry)

Technology

Expert Excel, PowerPoint, Word and Adobe Acrobat user. Skilled in functional web-design, Client Support Platforms Informz and Personify.

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