Ronald Whiting

Washington, DC ***** 703-***-**** adyuwe@r.postjobfree.com

Professional Summary

Hardworking and enthusiastic job seeker with strong organizational skills eager to secure entry-level Administrative Assistant position. Ready to help team achieve company goals.

Skills

File and Records Management

Risk Management

Microsoft Office Suite

Employee Onboarding/Offboarding

Customer Service

Human Resources Management Software

PeopleSoft

Administrative Support

HR Support

Process Improvement

Travel Coordinator

Verbal and Non-Verbal communications

Work History

Human Resources Specialist, 10/2020 - 05/2021

Department Of Defense – Fort Belvoir, VA

Supported departmental objectives by collaborating with staff to share and implement best business practices for over 500 personnel.

Organized and conducted weekly status meetings to inform the Director and his staff of developments, goals, and tactics as well as best practices suggestions to drive success.

Maintained accurate personnel records and statistical data to ensure compliance with state and federal regulations, reducing audit findings by 50% and avoiding penalties of up to $250k.

Prepared and processed requests for evaluations, award recommendations, and promotion packets for 800 personnel and their family members for the agency Director to sign for approval.

Planned and coordinated 300+ awards and 50+promotion ceremonies.

Improved office efficiency by effectively managing internal communications and correspondence.

Administrative Staff Assistant, 10/2019 - 09/2020

National Reconnaissance Office – Chantilly, VA

Established administrative work procedures to track staff's daily tasks.

Mediated between clients and vendors and maintained effective lines of communication.

Executed record filing system to improve document organization and management.

Increased office participation in unique events by creating newsletter with detailed calendars and other office updates.

Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail.

Managed Director’s schedule, including booking meetings, travel, and lodging, leading to a 7% reduction in non-productive time in under a year.

Assisted coworkers and staff members with special tasks daily.

Created and maintained databases to track and record customer data.

Coordinated and scheduled meetings and conference calls to optimize scheduling of senior staff.

Processed customer orders accurately and within agreed timeframes to meet service standards.

Executive Administrative Assistant, 04/2017 - 03/2019

National Geospatial-Intelligence Agency, NGA – Springfield, VA

Supported 5 C-Level executives by managing their executive calendars, coordinating meetings internal and external and conference calls for the Director and Deputy Director.

Used advanced software to prepare documents, reports, and presentations for the section Chiefs review and approval.

Answered high volume of phone calls and email inquiries for the Senior Executive Service (SES).

Organized and coordinated conferences and monthly meetings.

Responded to emails and other correspondence to facilitate communication and enhance business processes.

Scheduled appointments and managed calendars for Directors and Deputy Directors in the agency.

Facilitated training and onboarding for incoming senior office staff.

Managed confidential and sensitive information with discretion and tact.

Processed travel expenses and reimbursements for executive team and senior management group.

Senior Executive Assistant, 06/2015 - 04/2017

Defense Intelligence Agency, DIA – Washington, DC

Supported three Senior Executive Service (SES) and Division Chiefs in coordinating multiple internal and external meetings and relay information, while maintaining 100% client confidentiality.

Created regular reports and updated internal databases.

Located and attached appropriate files to incoming correspondence requiring replies.

Prepared meeting agendas and briefing papers for Directors and the Executive team.

Screened calls and emails and responded accordingly to support executive correspondence.

Processed travel expenses and reimbursements for executive team and senior management group.

Reconciled and processed expense reports for 150+ internal and field personnel.

Managed schedules, events and travel plans for conferences, meetings, and seminars, as well as domestic and international trips for 250+ executives.

Acted as point of contact for research and information gathering for SES executive managers.

Staff Officer, 03/2013 - 03/2015

Department Of Defense Security Service – Quantico, VA

Monitored front areas so that questions can be corrected.

Managed Senior Executive Service (SES) itinerary and appointments and streamlined scheduling procedures.

Organized meetings for executives and coordinated availability of conference rooms for participants.

Delegated tasks to administrative support staff to organize and improve office efficiency.

Provided backup to front desk to step in to assist with various tasks whenever employee was absent or at lunch.

Human Resources Officer, 04/2010 - 10/2012

US Army – Germany

Prepared and processed requests for evaluations, award recommendations, and promotions for 800 personnel and their family members

Planned and coordinated thirty award and promotion ceremonies.

prepared and monitored special requests, including requests for transfers, discharges, leaves of absence, personnel processing, security clearances, training, and reassignments.

Evaluated fifteen personnel qualifications for special assignments.

processed classification and reclassification actions.

Prepared orders and requested orders for soldiers leaving their respected units from the human resource management headquarters.

Prepared officer and enlisted-personnel records and reviewed personnel-casualty documents.

Initiated and processed personnel evaluations; actions for passports and visas, and processed suspension of favorable personnel actions

Interpreted transcripts, references, employment records, education codes and employment regulations for the purpose of ensuring compliance with regulatory requirements.

Human Resources Administrator, 03/2009 - 03/2010

United States Army/Cadet Command – Fort Monroe, VA

Managed 750+ lead supervisors assigned to the chemical, field artillery and ordnance branches.

Scheduled training for basic officer leader course, leader development and assessment course and leader training courses.

Published 1.5k+ orders and assisted team members in electronic accessions packets data reviews.

Lead human resource technician for over 280 colleges and universities that helped supervisors prepare students for officer development school.

Implemented and administered established policies/procedures in the areas of benefits and training for assigned personnel of 1.500 students and supervisors which resulted in the accomplishment of the mission requirement by making sure that all required documents were 100% accurate and submitted in a timely manner.

Processed 56 promotions in 8 months; checked 60 promotion packs, providing timely and accurate promotions.

Human Resources Specialist, 02/2006 - 02/2009

United States Army – Germany

Served as the personnel administrative specialist for the headquarters Europe company commander.

Processed over 1.8k personnel actions, 200+ awards and 1.3k leave requests for 800 personnel and their families.

Served as subject matter expert in translating written, verbal, and telephonic actions or transactions that were in the German language.

Accountable and maintained three 7 passenger government valued at $60k.

Submitted required monthly and quarterly reports of personnel statuses to upper-level headquarters.

Processed Noncommissioned officer evaluation reports, suspension of favorable actions, brigade level reports, leaves and passes and finance documents; maintained and updated all controlled personnel files.

Ensured delivery of mail according to all army and USPS regulations to 440+ persons with no issues or loss of mail; and received certificate of achievement for meritorious support of centralized selection board.

Human Resources Generalist, 03/2005 - 02/2006

United States Army – Germany

Oversaw preparation requests for orders, documents and maintaining officer and enlisted personnel records.

Advised senior leadership on soldiers and personnel readiness and strength levels of supported reporting units of five companies.

Drafted correspondence reports and forms for the division head using Microsoft word and excel.

Prepared confidential reports and reported the daily personnel status of five companies to senior management.

Coordinated promotions, soldier of the month, and quarter boards; enabled promotion of 60+ personnel.

Knowledgeable experience with the defense travel system.

Education

Bachelor of Science: Criminal Justice, 11/2022

Colorado Technical University - Colorado Springs, CO

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