Wilma Sanabria

305-***-**** adyufr@r.postjobfree.com

CORE COMPETENCIES:

• Senior administrative

assistant with 10+ years of

experience

● Excellent time management skills ● Flexible, proactive, enthusiastic and eager to learn new things

● Fluent in Spanish, both verbal

and written

● Highly organized & detail

oriented

● Team oriented

● Excellent written & verbal

communication skills

● Computer skills include: Word,

Excel, PowerPoint, Outlook,

Workday, and Raisers Edge

EXPERIENCE:

John P. Hussman Institute for Human Genomics, University of Miami 02/2008 - present Multiple Positions Held

• Executive Assistant to the Director of the Hussman Institute for Human Genomics (HIHG), 01/01/2020 – present

• Manage calendar and meetings for the HIHG Director and coordinate travel arrangements and itineraries.

• Regularly update CVs, assist with managing recruits and coordinate their itineraries for director.

• Responsible for financial management including purchasing cards and all reimbursements for director.

• Assists in coordinating and preparing grant proposal applications for review by director, for various organizations.

• Prepares drafts and edits various correspondences for the HIHG Director.

• Works with HIHG Director and the Program Director of the Naional Institute on Aging (NIA) of the National Institutes of Health (NIH) to organize and set up meetings (both in person and zoom) for the Alzheimer’s Disease Sequencing Project (ADSP), an NIA funded global effort to identify genetic targets for the prevention and treatment of Alzheimer’s disease.

• Organizes and helps the HIHG Director arrange NIA and Alzheimer’s Association’s special research symposiums on Alzheimer’s disease genetics. Maintains correspondence for these research conferences with an international group of research leaders in the Alzheimer’s disease field.

• Helps with J1 Visas for the HIHG and the John T Macdonald Foundation Department of Human Genetics.

• Handles incoming calls for department website.

● Senior Administrative Assistant to HIHG Director, 08/01/2012 – 01/01/2020

Manage calendar and meetings for HIHG Director and coordinate travel arrangements and itineraries.

Regularly update CVs, handle correspondence, assist with managing recruits and coordinate their itineraries for director.

Responsible for financial management including purchasing cards and all reimbursements for HIHG Director.

Assist in coordinating and preparing grant proposal applications for review by HIHG Director, for various organizations.

Handles J1 Visas for the HIHG and the DHG.

Handle incoming calls for department website.

● Senior Administrative Assistant To Faculty, 07/2010 - present

Responsible for assisting four tenured professors in the genetics department.

Assist with updating calendars and CVs, coordinating travel arrangements and conference registrations, submitting grant proposals and research articles, tending to visitors and financial management.

● Assistant to VP of Development, 02/2008 - 07/2010

Assisted Director with the following: managing department’s donation processing system, generating financial reports and analyzing them for accuracy, maintaining the mailing list for development prospects, organizing and executing events, and answering phones and performing other secretarial duties as needed.

Updated development fundraising system with relevant information, organized, and maintained donor files.

Conducted market research on potential funders including individuals and foundations as requested by director.

Prepared and submitted p-card statements and reimbursements for various research associates and post- doctorate students.

Bascom Palmer Eye Institute, University of Miami 8/29/1994 - 02/22/2008 Multiple Positions Held

● Senior Staff Associate

Assisted with managing, logging and monitoring over 1,000 donation transactions.

Analyzed financial reports for accuracy and resolves discrepancies, investigated any misplaced donations.

Assisted with special event coordination, answered phones and performed other secretarial duties as needed.

● Lead Patient Appointment Coordinator

Provided training to employees on the IDX Patient Appointment Scheduling System.

Created, edited and monitored master physician schedules; worked in conjunction with clinic manager and director of Optometric Services to ensure correct scheduling procedures were followed.

Generated monthly reports on cancelled clinics by physicians for the Palm Beach and Miami facility.

● Patient Appointment Coordinator

Scheduled daily appointments for private patients. Sunshine Telephone and Beeper Service, Coral Gables, FL 02/1991- 08/1994 Accounts Receivable

Processed cash & credit card deposits, sorted lock box, and assisted with regularly updating account information.

Sorted mail, answered telephones, attended to walk-in customers, and assisted with resolving customer complaints.

EDUCATION:

South Miami High School, 1979

Certificate Program – University of Miami – Microsoft Programs

Contact this candidate