Project Manager Administrative Assistant

ANGELA M. POWELL

**** ** *** *****

North Lauderdale, FL 33068

Cell #954-***-****/Home #954-***-****

E-mail: *.********@*****.***

SUMMARY OF QUALIFICATIONS:

I strive for personal excellence. I have provided administrative support to all levels of executives. I have obtained and maintained positive and mutually satisfying relationships with all levels of management, owners, employees, subcontractors, vendors and other agents. I am able to prioritize and meet deadlines and am capable of working independently or in a team environment while maintaining confidentiality in all communications. I am proficient in Microsoft Office, Timberline, Primavera, and Image Tool and quick to learn new programs. Notary Public, State of Florida

EXPERIENCE:

11/22/10 – 2/10/11 – OLYMPIA BUILDING SUPPLIES

Sales/Customer Service

• Took phone and walk-in sales orders, processed appropriate paperwork for dispatch and delivery, Notices to Owner, Liens and related paperwork. Laid off due to slow economy and sales.

9/20/10 – 11/20/10 – DAVID WOOD PERSONNEL SERVICE

Executive Assistant to Senior Partner

• Placed with a startup company for research and development of “green” technologies. Implemented office set up from the ground up starting with interior renovations. Handled front desk, phones, & calendars. Attended project meetings, took minutes, scheduled subcontractors and vendors to man jobs, processed subcontractor and vendor invoices, extensive grant research. Company folded due to lack of financing.

8/30/04 – 8/20/2010 – TOWER-OHL GROUP

Administrative Support to all levels of Executives

3/1/09 – 8/20/2010 - Document Control Manager

• Promoted to Document Control Manager for $360M Metrorail expansion project. Reported directly to Project Administrator, Controller, Vice President and Project Managers.

• Implemented and maintained department procedures for control of all incoming and outgoing documents and maintaining records to be used for closeout including correspondence, processing and tracking of RFIs and submittals, updating of plans with revisions and distribution to subcontractors and field and maintaining drawing logs.

• Maintained Primavera, Image Tool and Outlook Contacts databases for security and consistency. Administrator for Primavera database.

• Assured adherence to Quality Control policies as mandated by County by working closely with the QA/QC Manager. Audited by County quarterly. Never failed an audit.

• Managed staff of 4. Delegated and monitored work assignments.

• Laid off due to staff reduction

3/008 – 2/09 - Senior Project Coordinator

• On-site of a $26M Multipurpose Municipal Parking Facility and Office. Provided all Executive support. Implemented and maintained all on-site office procedures including preparing and tracking subcontracts, change orders, monthly reports to the Owner CEO & President, phones, mail, correspondence, meeting minutes, preparation of Contractor pay request package including specific documentation as mandated by the City, preparation and tracking of invoice packages for Owner Direct Purchase program, reviewing subcontractor pay requests for accuracy and documentation, processing and cost coding invoices, badging of subcontractor employees, and other items as listed below for previous site.

8/04 – 3/08 - Project Coordinator

• On-site of a $77M Active Adult Community. Project went to litigation and I assisted outside Counsel and other Executives to resolve issues and document the case. Reported directly to Senior Vice President, President and CFO. Negotiated settlements with subcontractors processed corresponding paperwork.

• Provided administrative support for Vice President of Operations, Senior Project Manager, Project Manager, Project Engineer and Superintendents. Resolved a variety of complex requests and issues that did not require the attention of upper management.

• Implemented and maintained on-site office procedures including correspondence, contracts, change orders, pay requests (both distribution of GC’s pay request and revisions to the subcontractor’s requests), preparation and tracking of RFI’s and submittals, ordering materials, taking weekly subcontractor meeting minutes, dealing with subs, vendors, consultants, the City, the County, Owner’s representatives and homeowners in a variety of matters.

• Coordinated with utility companies, preparation of permit applications, daily reports, distributed revised plans to the appropriate subcontractors and maintenance of subcontractor files (contracts, insurance, licenses, submittals, etc.)

• Managed staff of 2. Delegated work assignments and monitored status.

11/97 – 5/04 - LOTSPEICH CO. OF FLORIDA, INC.

Executive Administrative Assistant

• Provided executive administrative support to CEO, CFO, President and 6 Project Managers. Prepared weekly/monthly job activity reports for President. Handled all company travel arrangements.

• Input new jobs, maintenance of change orders, contracts, file documentation, copy and distribute plans. Responsible for seeing that subcontractors provide necessary insurance, licenses and permits. Ordered insurance certificates for customers and filed Notices to Owner obtaining proper releases upon payment.

• Handled activation, repairs, changes and billing for Nextel account (approx. 130 units).

• Responsible for planning company functions including caterers, entertainment, prizes, etc. Also, coordinated and set up meetings as required by Executives.

• Responsible for ordering and maintaining inventory of company t-shirts and staff shirts. Worked switchboard to relieve receptionist.

4/96 - 10/97 LATITE ROOFING & SHEET METAL CO., INC.

Administrative Assistant

EDUCATION:

• Douglas MacArthur HS, Saginaw, Michigan. Graduated 1979.

• Central Michigan University, Mt. Pleasant, Michigan. Completed 30 hours. Business major

• Delta College, Saginaw, Michigan. Completed 15 hours. Business major

• Houston Community College, Houston, Texas. Completed 15 hours. Business/Finance major

• Austin Community College, Austin, Texas. Completed 15 hours. Business/Finance major

• Foundations of Banking Diploma from American Institute of Banking – 1986.

• Skillpath, Administrative Assistant Seminar – Certificate of Completion – 2006

• Excel 1 – Certificate of Completion, 2006

REFERENCES:

• Robert Lemoine, Owner, Robert Lemoine, LLC (Former Senior Vice President of Tower-OHL Group) - #954-***-****, email: *******@*******.***

• Ralph Aguirre, Project Engineer, Tower-OHL Group - #786-***-****, email: *********@*****-***.***

• Eric Tessler, Owner, Tessler Construction & Development - #954-***-****, email: **************@*****.***

• Mike Fee, President, Lotspeich Co. of Florida, Inc. - #954-***-****, email: *****@******.***

• Jose Parra, Controller, Tower-OHL Group - #786-***-****, email: ******@*****-***.***

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