Accounts Payable Receivable Specialist

Liliana Heredia

Bookkeeper/ Accounts payable/receivable specialist

Rockford, IL 61103 ********@*****.** m 779-***-****

Authorized to work in the US for any employer

Work Experience

Accounts Payable/Receivable Specialist/Assistant accounting manager

Roper Whitney LLC September 2015 to Present

AP

AP three-way match invoicing.

Follow up and solve AP discrepancies using the PO confirmation, communicate with vendors, and get approval if my company is faulty in the discrepancy.

Update PO unit cost if discrepancies.

Fill out and send W9, CRT61, new AP applications, credit references, and any additional requested documents.

Vouchered AP entries using IBM AS400 for PO verification and Open Pro for voucher recording.

Determine G/L account for non-PO invoices. Generate weekly AP reports.

Produce, match and email checks to corporate. Online-paid the invoices on due at receipt terms. Transfer ACH-payment overseas invoices.

Determine the exchange rate when receiving prepayment overseas invoices and update the PO when merchandise is received.

Update prepayment overseas report for non-PO invoices. Manage all vendor communications related to accounting.

Assistance with purchasing, logistics, and sales departments in locating AP invoices tied to a drop shipping purchase order from our supplier to our customer.

Weekly filling.

Update filing cabinets and remove old invoices at year closing.

AR

AR collection.

Email proformas, invoices, and weekly customer statements. Record revenue.

Run weekly AR revenue report and follow up if delinquent accounts. Maintain contact with collection agencies if any uncollectable accounts. Update customer files with proper tax documentation.

Research new credit applications at D&B for net terms approval. Bank, prepayments, and credit card reconciliation.

Vouchered AR transactions.

AR payments and prepayments application.

Maintained customer communication by phone or email for questions, past due balances, discrepancies, or inconvenient situations.

Collaborate with the sales department, purchasing, service, shipping, or high-level management to solve customer and vendor requests or any financial questions.

Process RMA, credits, and reimbursements.

Assistant accounting manager

Help with end-month closing

Direct communication with an external accounting firm for monthly and end-of-year financial statements and discrepancies.

Process overseas vendor payments. Update sales cost for overseas products. Reconcile bank accounts, AP, and AR.

Achievements:

Design of AP/AR manuals, Proforma, credit card/ACH/Wire authorization templates.

Design a flowchart for invoicing and make it an efficient procedure to remove unnecessary or repetitive steps.

Establish and communicate with the different departments about a work process to allow interaction and cooperation without disrupting daily accounting operations by sharing the procedures and delimitating job responsibilities and functions to balance the workload.

Bookkeeper/Administrative coordinator/Personal assistant

ML Farm Systems Inc - Rockford, IL August 2006 to July 2015

As a bookkeeper and administrative coordinator of small business mayor's responsibilities:

Complete AR/AP cycle

Deposit checks

Control expenses to accomplish budgets. Quickbooks general ledger entries

Processes vendor invoice payments.

Deposited third-party checks, as well as monthly reserve transfers. Opened and assigned new clients' accounts.

Conducted month-end balance sheet reviews and reconciled discrepancies. Researched and resolved billing and invoice problems.

Generate year-closing emailing accounting reports to an external accounting firm—Bank reconciliation.

As a Personal assistant mayor's functions:

Handled incoming and outgoing correspondence, including mail, email, and faxes—organized and prepared owner personal finance.

Coordinated overnight travel arrangements and accommodation

Organized personal and professional calendars and supplied reminders of upcoming meetings and events.

Created expense reports using Quick books.

Created monthly expense report presentations using Microsoft PowerPoint. Processed and tracked medical insurance claims.

Attended business meetings and created meeting minutes. Manage fourplex apartment property AP and AR.

File, follow, and deliver eviction notices. Hire maintenance people when needed.

Collaborated with other administrative team members, human resources, and the finance department on particular projects and events.

Open, read, and wrote answers to routine letters.

Created and maintained computer- and paper-based filing and organization systems for records, reports, taxes, and personal documents.

Following and solving day-to-day issues and problems, drafting responses to urgent requests, and scheduling timelines for non-urgent matters.

Gather, analyze, and summarize business financial information for the owner's review.

Manage Uhul side business.

Collections Specialist

Liverpool

Cordoba, Veracruz. MX

February 2000 to 2004

Contact customers with delinquent accounts and Creates monthly delinquency reports.

Reconcile customer disputes as they pertain to payment of outstanding balances.

Work one-on-one with customers on payment plans.

Consolidate debt by approving delinquent interest' waived and guiding the client through a payment plan' legally binding document for payment plans.

Create AP collector's weekly schedule for delinquent and non-responsive customers to obtain new contact information and address verification.

Accounting and treasury department Assistant

ADO

Cordoba, Veracruz.MX

July 1994 to January 2000

Consolidate different sales branch reports for a monthly sales analysis income and expense report.

Daily sales ticket' reconciliation matching sales reports and income. Monthly auditing branches.

Per diem drivers and weekly reconciliation two-way matching. Issue purchase orders and daily three-way matching AP

Education

Pursuing Bachelor's degree in accounting with an emphasis in fraud detection.

Southern New Hampshire University – New Hampshire September 2021 to Present

Associate in Science (AS) in Accounting

Rock Valley College - Rockford, IL August 2015 to May 2021

Associate in Accounting

Universidad Veracruzana - Nogales, Veracruz September 2001 to June 2003

Certifications and license

Rock Valley College - Rockford, IL Bookkeeper I, II, III.

Fraud Prevention.

Public Notary

Skills

•Data Entry.

•Administrative Support.

•Executive Administrative.

•Bilingual.

•QuickBooks.

•Open Pro.

•Infor.

•S400-IBM.

•MS Office.

•Outlook.

•Filing.

•Scheduling management.

Languages

•Spanish

Links

http://linkedin.com/in/liliana-heredia-0b248a16a

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