HEIDE PERDO

North Branford, Connecticut

adyu0n@r.postjobfree.com 203-***-****

OBJECTIVE & PROFESSIONAL PROFILE

I am looking to advance to an Assistant Project Manager position within the construction industry utilizing my experience, training, and education to their full potential. I am highly motivated with a background in administrative support and project coordination. My experience covers the span of a project from the procurement phase through the closeout and warranty phases in fiscal, organization, and project management capacities. I am a team player and capable of multitasking as well as prioritizing daily tasks to support multiple projects simultaneously. I am authorized to work in the U.S. for any employer. WORK EXPERIENCE

Controlled Air, Inc – Branford, CT – September 2021 – August 2023 (Full Time) As their Project Coordinator, my responsibilities included the following:

Provide administrative support to six project managers by juggling multiple projects and priorities simultaneously in a fast-paced environment.

Develop and oversee purchasing calendar to ensure materials are ordered and received per the Vendors estimated ship dates; effectively communicate timeline changes and new information to contractors, PM’s and customers. Resolve any issues that arise.

Maintain project documents in Timelinx Software Program (permits, submittals, RFI’s, change orders).

Responsible for all submittals: Internal review by CAI Engineering Department if a Design Build Project or external review for the GC or CM. (Procore, I-Build, O&G Sharefile, eSUB, etc.)

Manage all Purchase Orders in Sage 100 - Ensure all PO’s are closed out by running a monthly PO Log. Investigate all PO’s with a remaining balance to ensure it zeros out.

Maintain Weekly Labor Forecast for all Departments on Teams and distribute accordingly.

Distribute Labor & Revenue Forecasts to Project Manager’s in the beginning of each month. Upon receipt of the updates from PM combine, upload changes and distribute reports to all Department Heads.

Assist with Monthly Billing – review all PM billing reports to ensure all scheduled material and Subcontractor work was captured.

Send all subcontractors a billing reminder each month to submit billing for each open PO issued by CAI.

Scan all packing slips daily; forward to PM or Service Department; update Estimated Ship Date calendar.

Initiate the first step of the RMA process at the end of the project to ensure unused material is returned.

Prepare Closeout Documents (Warranties, O&M’s, As-Built Drawings)

Massey’s Plate Glass & Aluminum, Inc. – Branford, CT – June 2016 - September 2021 (Full Time) As their Pre-Construction Coordinator, my responsibilities included the following:

Provide administrative support to the project manager and safety manager,

Review specifications with Project Manager to create submittal log in eSUB Software Program,

Gather information to submit information per outline in specifications according to approved manufacturers outlined in specifications,

Submit complete submittal package to Prime Contractor or Construction Manager for Architect/Engineer approval. Respond to any clarification requests by reviewer until material approvals are received,

Create field support files including printed approved Submittals and Shop Drawings for Fabrication,

Prepare Closeout Documents consisting of as built drawings, maintenance manuals, and warranties,

Typically provided support for more than 15 Project Managers managing more than 20+ projects simultaneously, and

Assist with FM 4991 & NACC yearly Audits.

Mechanical Plumbing + Heating – Hamden, CT – September 2013 to June 2016 (Full Time) As their Bid Coordinator / Office Assistant, my responsibilities included the following:

Access and download all material related to new bids & set up file in the plan room,

Print out Plumbing/HVAC drawings and specifications,

Maintain Bid Calendar Dates/Times, and Pre-Bid Walk-Through Meeting Dates/Times,

Maintain Vendor records – verify accuracy and that all contact information is up to date,

Verify minimum of three quotes received for each scope of work,

Gather information specified under submittals to produce Owner Operation and Maintenance Manuals,

Filing/organization of all Warranty Letters & Insurance Certificates for safe keeping and easy retrieval,

Organization and documentation of Safety Committee Meetings, meeting minutes, and Toolbox Talks

Assist Bookkeeper with financials, as needed, and

Provide administrative support including answering incoming calls and opening/distributing mail.

Nicolock Pavers of New England – North Haven, CT – March 2011 to September 2013 (Seasonal) As their Dispatch Support Administrator, my responsibilities included the following:

Provided exceptional customer service,

Processed orders received via phone, fax, or email,

Coordinated driver pickups in manufacturing plant,

Accurately invoiced material to be loaded in yard,

Verified truck loads before leaving plant,

Maintained daily ledger of all material picked up at plant, and

Provided administrative tasks including answering phones and filing and maintaining documentation.

Nosal Builders - Durham, CT - October 2011 to November 2012 (Full Time) As their Estimating Department Administrative Assistant, my responsibilities included the following:

Provided administrative office support including answering inbound calls and directed to appropriate personnel,

Obtained blueprint drawings and specifications for bidding,

Worked with the estimator to coordinate bids,

Downloaded drawings and specifications to ftp site,

Processed requests for bid bonds and prepared bid forms,

Typed up bid results and emailed to the bonding company,

Updated bid lists,

Logged subcontractor contracts and associated forms,

Contacted subcontractors for missing paperwork, and

Assisted with accurate entry of Payroll & Certified Payroll.

Connecticut Food Bank – Fairfield, CT – November 2005 to September 2011 As their Distribution Coordinator, my responsibilities included the following:

Assisted Branch Manager in all aspects of General Operations,

Served as central distribution point for government and donated food to Member Agencies (i.e., Food Pantries, Soup Kitchens and Residential Programs), and

Provided professional customer service to staff and outside contacts such as volunteers, donors, and member agencies.

The Pike Co - New Haven, CT - December 2004 to May 2005 (Six-Month Contract) As their Project Coordinator, my responsibilities included the following:

Responsible for outfitting construction trailer prior to project start; ensured electrical and telecom connectivity, as well as vendor and supplier access,

Tracked submittal of RFIs, Field POS, Change Orders, Transmittals and other related documentation

Worked with accountant to keep Change Order Log up to date.

Prepared close-out log and tracked close out documents (O&M Manuals)

Tracked requirements related to W/MBE, Insurance, Workers Compensation, etc., and

Utilized COINS accounting software.

Fox Steel Co - Orange, CT - September 2002 to December 2004 (Full Time) As their Administrative Assistant to North American VP of Sales, my responsibilities included the following:

Maintained calendar of meetings and events, schedule travel arrangements for upper management,

Provided oversight to Estimating Department,

Tracked incoming correspondence for pricing of custom steel windows in Excel.

Facilitated communication with company representatives throughout North American and Europe, and

Obtained confidential information and distributed monthly report to company officers. EDUCATION & TRAININGS

Taylor Business Institute – New York, NY

Degree Earned: Associate in Business Management

Proficient in Procore (7+ years), eSUB Submittal Program (5+ years), MS Office Word/Excel/Outlook (15+ years)

Bluebeam Trained (1+ years)

Knowledgeable in the use of printing and reproduction plotters, printers, scanners, etc. REFERENCES

Christopher Migliaro, Project Manager, Controlled Air, Inc 203-***-**** (Work)

John Czentnar, Project Manager, Controlled Air, Inc. 203-***-**** (Work)

Sarah Tierney, Assistant Director, Project Management at State of Connecticut; 860-***-**** (Work/Personal)

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