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Real Estate Administrative Assistant

Location:
Colorado Springs, CO
Posted:
August 09, 2023

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Resume:

VICTORIA REBECCA SCHARER

Cell phone: 425-***-****

Email: adytk2@r.postjobfree.com

Date of birth: 3rd April 1978

(UK native with residency and permit to work in USA)

*** ***** ******, ******* ******s, CO 80829.

STRENGTHS

• Versatile and enterprising due to experience in various professional environments both domestically and internationally

• Demonstrated integral roles in creation, development and implementation of services and systems for increased productivity

• Excellent communication skills and professional demeanor gained through extensive interaction with diverse clientele in a variety of business environments

• Skilled at building effective and productive working relationships with clients and staff

• Passionate about art, conservation and English heritage

• Proficient in Italian and French

EDUCATION

1996-2000 The University of Reading, UK and L’Universita degli Studi di Firenze, Italy

BA Joint Honors degree in the History of Art and Italian

1994-1996 Harrogate Grammar School, UK

10 G.C.S.Es and 4 A-Levels in Economics, French, Art and General Studies

PROFESSIONAL EXPERIENCE

Loan Processing Specialist

Dexia Real Estate Capital Markets (subsidiary of Dexia, a Belgian bank), Washington State, USA

October 2006 – September 2009

• Initiated processing of over 400 commercial real estate loans varying between $2 million and $250 million

• Co-ordinated Appraisal, Engineering and Environmental reports on each new property and managed the relationship with national firms on a daily basis to ensure punctual delivery of classified information

• Audited 200 loans for the internal underwriting and closing departments

• Used French and Italian language skills when engaging with colleagues from our international offices

Human Resources Coordinator

Microsoft Corporation- Washington State, USA

February 2006 – May 2006 (Contract)

• Sourced, processed and placed 256 international PhD students in Microsoft Research Internship programs. Analyzed incoming applications and distributed information to the applicable recruiter

• Arranged interviews and travel for candidates to meet with recruiters and researchers

• Facilitated welcome event and introduced candidates to Microsoft

• Created offers for interns, which included assisting with visa packages, background checks and relocation

• Created offers for permanent Researchers and communicated directly with each candidate throughout all stages, from proposal to hire

• Developed and presented weekly progress reports in team meetings

• Created database of potential Research candidates, learnt and utilized several in-house systems used for Human Resource purposes

• Dealt with all queries and communication between candidates and recruiters to enable a smooth process of employment

• Monitored and maintained recruiting in-house program which included inputting all new candidate information and ensuring any updates were noted and communicated to recruiters

Legal Assistant and Accounts Coordinator

Grahame Stowe Bateson Solicitors, Harrogate

April 2004 – December 2005

• Provided direct support to two Attorneys within a rapidly expanding conveyancing department; this requiring the use of various research programs, administrative support and dealing with client’s queries on a daily basis

• Assisted with the marketing of the firm through local networking events and arranging with local publications to promote the firm

• Prepared all protocol documentation for the sales and purchases of residential property

• Coordinated the accounts department for the Harrogate office including the transmission of funds for sale and purchases to and from the office’s accounts, monitored all daily incomings and outgoings of monies and telegraphic bank transmissions

• Assisted the matrimonial and criminal departments when required with preparation of official Court documentation and formal papers

Italian Study Program

Centro Machiavelli, Florence, Italy - May 2003 – November 2003

Office Assistant Manager and Rentals agent

Officetech / IPH Real Estate, Harrogate

January 2003 – April 2003

• Maintained and developed a virtual office for a number of firms which included simultaneously providing administrative support and coordinating services for each firm

• Arranged local marketing campaigns to raise awareness of the variety of services

• Managed a series of rented properties and arranged for promotion, maintenance and client checks through the design and application of database systems

Assistant to Commercial Director

Regents College, London

June 2001 – December 2002

• Managed the promotion of networking events to establish career opportunities for students

• Researched, developed and implemented e-learning programs which attracted additional international students and encouraged distance learning

• Organized monthly ‘Connect’ evenings to which representatives of international firms were invited to lecture

• Developed marketing campaigns to attract international students

• Liaised directly with international schools to promote the college for further enrollment

• Composed a graduate profiles portfolio with the External Relations department, which was then distributed to large multinational firms to recommend students for employment

Marketing Assistant

Saint Michael’s Hospice, Harrogate, UK - January 2001 – May 2001

• Launched various fundraising enterprises to enable this charitable organization to finance palliative care for terminal cancer patients

• Expanded the revenue of the Hospice’s lottery through increased marketing events within the local area

Administrative Assistant

Unifi International, Lyon, France

August 2000 – November 2000

• Translated promotional materials for this global textiles company

• Processed orders from international clients and channeled inquiries to appropriate departments

• Maintained a database of deliveries of polymer chip to customers worldwide

• Researched alternative export arrangements to reduce the transportation costs of raw materials and products

SKILLS

Languages

Italian - proficient

French - proficient

German – basic (G.C.S.E)

Computer programs:

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Adobe Acrobat

Custom accounting software

Custom databases

OTHER QUALIFICATIONS

Gold, Silver and Bronze Duke of Edinburgh’s Award

Certificate of merit in Italian language - Centro Machiavelli, Florence



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