VALERIE AVIGNONE **** Adriana Way

E. Setauket, N.Y. 11733

631-***-****

adyrmy@r.postjobfree.com

Experience

Stony Brook Cancer Center

Stony Brook, New York

March 2022 to Present

Assist Administrative Manager with day-to-day work, projects, events, and maintenance of various spreadsheets and master directories

Work on numerous events from inception to completion

Contact with vendors, candidates, and invited guests

Prepare agendas for guests, take care of visit details, such as flights, hotel accommodations, and dinner arrangements

Prepare, establish, and put together Event Books to be printed and presented to attendees

Set-up and maintain various Excel spreadsheets

Order and maintain office supplies and equipment

Prepare and process honorariums

Prepare agendas and take and prepare meeting minutes

Assist manager with any tasks involving the running of the office

Eastern Suffolk BOCES

Holtsville, N.Y. 11742

March 2021 to March 2022

Senior Office Assistant

Maintain, process and report attendance

Maintain, schedule, and oversee daily calendar and virtual meetings

Prepare memos, correspondence and expense reports

Work on course catalog project from inception

Secure information from various resources, proofread, updating, and distribute catalogs.

Work with various college administrators to secure Articulation Agreements

Work closely with four technical centers on a daily basis regarding field trips, attendance, and day-to-day happenings

Work with the New York State Department of Education regarding certification of programs.

Stony Brook Medicine

Stony Brook, N.Y.

May 2019 to March 2021

Administrative Assistant

Administrative Assistant to Chief Nursing Informatics Officer; Chief Medical Informatics Officer; ACISO & HIPAA Security Officer, and Director of Clinical Transformation

Handle the day-to-day schedule of the Chiefs and Director

Coordinate, schedule, and oversee various events, meetings, conferences, and group workshops

Handle all travel arrangements and submission of travel vouchers and reimbursement paperwork

Prepare the agenda and take and transcribe the minutes of all meetings

Attendance at various events, conferences, and meetings

Oversee, respond and handle the e-mails of the Chiefs and Director.

Work closely with Department Heads and their staff

Prepare and maintain reports, Excel spreadsheets, power points, and charts

Assist a team of 22 co-workers with any day-to-day issues or needs, such as scheduling, ordering supplies, and reporting

Maintain team attendance and schedule and update individual yearly Performance Program reviews

Handle the ordering and maintenance of supplies and equipment

Work closely with numerous Stony Brook departments and outside vendors

Work and assist with the COVID pods in several capacities

Senator Kenneth P. LaValle

New York State Senate

Mt. Sinai, New York 11766

November 2010 to May 2019

Executive Secretary

Responsible for managing, and updating Senator's work and personal day-to-day schedules

Schedule, coordinate, and oversee various events, meetings, trips, fundraisers, and conferences

Handle all travel arrangements and reimbursement

Prepare correspondence, reports, documents, proclamations, and certificates

Handle the day-to-day operations of office, which included ordering and maintaining equipment and supplies

Work closely with and assist the Chief of Staff and Communications Director

Prepare, maintain, and update reports

Work closely with constituents and assist with concerns and issues

Answering, vetting, and dispatching incoming calls.

Work closely with numerous organizations, health facilities, and various town, county and state departments

Handle all incoming and outgoing correspondence

Attendance at various fundraisers and events.

Law Office of Craig Hecht

Rocky Point, New York 11778

December 2008 to November 2010

Legal Secretary

Handle real estate purchases and sales from inception to closing, including drafting and preparation of documentation

Contact and follow-up with clients, realtors, title companies, and mortgage companies

Handle all banking and billing

First Judicial Claim Service

Smithtown, New York 11787

November 1998 to December 2008

Executive Secretary

Handle investigative files from inception; including opening of file, and making contact with insurance carriers and witnesses

Transcription of reports; Preparation of reports to insurance carriers, as well as preparation of subpoenas

Contact with doctor offices, hospitals, and police departments

Filing of FOIL requests

Handling of billing

Law Office of Robert Tusa

In House Counsel to Allstate

Hauppauge, New York 11788

June 1996 to September 1997

Legal Secretary/Team Leader

Secretary to lead attorney and team leader to three secretaries

Handling of files from inception

Drafting, preparation, and service of legal pleadings, including motions, affidavits, and subpoenas

Contact with clients, courts, insurance carriers, and attorneys

Scheduling of depositions and office appointments

Law Office of Richard J. Inzerillo

Smithtown, New York 11787

June 1986 to May 1996

Legal Secretary

Secretary to Senior Partner and two associates

Handling of files from inception

Drafting, preparation, and service of legal pleadings, including motions, affidavits, and subpoenas

Contact with clients, courts, insurance carriers, and attorneys

Scheduling of depositions and office appointments

Handling of billing system

Education Commack High School North

Commack, New York - June 1986

Skills/

Proficiencies Microsoft Word

Microsoft Outlook

Microsoft Teams/Zoom

WinCap

Excel

Powerpoint

Wolfmart

Taleo

Lawson

Dictaphone

Notary Public

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