Executive Assistant Office Manager

Coordinated administration duties and office procedures, ensuring a pleasant work

environment, high organizational effectiveness, communication, and safety. Assisted HR in onboarding, updated office policies, and hosted external visitors. Managed contract negotiations with vendors and service providers. Ensured timely invoicing and payment of expenses, payroll documentation, and monthly reports.

Assisted with transitioning to new office space, including maintenance and contract negotiation.

Office Manager

IMIN Portugal

March 2023 – Present

Bárbara Girão d'Avila

LinkedIn Profile: https://www.linkedin.com/in/barbara-d-avila-5aa87871 *************@*****.*** +351-***-***-***

Professional Experience

Helping the CEO with all the managing, administrative, purchasing and sale processes. Executive Assistant

Imovendo

March 2020 – July 2020

Owner of a Criative and Handcraft supplies online shop. Entrepeneur

Imovendo

January 2019 - 2022

Procurement ( products and services).

Supervision of maintenance of equipment and layout of the office. Supervision and coordination of administrative assistants and cleaning team HR assessments, appraisals, recruitment and onboarding of new workers. Events preparation and coordination.

Travel and accommodation arrangements for top executives, definition of internal policies and procedures with Human Resources.

Office Manager

OLX Portugal, S.A.

January 2018 – December 2018

Administrative tasks.

Specialized in corporate events and Human Resources department assistance. Hosting guests and clients and all the Infinera workers worldwide. Financial department assistance with Purchase Orders - SAP system and managing suppliers invoices for Accounting department.

Executive Assistant

Infinera, Unip, Lda.

June 2022 - February 2023

Portuguese Native

language

English Excellent

reading and verbal skills

– C1 Level

Spanish Excellent

reading and verbal skills

French Basic reading

and verbal skills

Italian Basic reading

and verbal skills

Languages

Hobbies &

Interests

Travelling and learn with

different cultures;

Gastronomic and Wine

research; Cooking;

Music; Dancing;

Handcrafting and

Design; Meditation;

Organizing events.

Education History

Managing and helping all departments with the organization and preparation of company events (external or internal),

inventories allocation and purchase orders’ issuing, handling all company’s correspondence Inbound or outbound.

Registration and distribution, welcoming visitors and assisting board meetings. Registration of invoices and POs.

Assisting the financial department.

Managing and requesting travel flights, visas, transportation. Manage the consumables supply office.

Team building planning.

Office assistant

OLX Portugal, S.A.

July 2015 – December 2017

Rental Sales Agent

Avis Budget group Rent-a-car - (Lisbon Airport).

May 2014 - July 2015

Executive Assistant

Cemaudium, Lda. Lisbon.

April 2012 – May 2014

High standard Flight Attendant performing Economy and Business flights 5-star company Qatar Airways – based in Doha, Qatar. January 2010 – August 2010

Customer assistant and Sales Manager Personal Assistant Revlon in Lisbon, Portugal.

May 2006 – October 2009

Flight attendant (Economy and First class) charter flights

“Yes Airlines” and “Euroatlantic Airways”- operations based in Lisbon and Italy. June 2001- December 2003

Executive Assistant for CEO

Sonae Turismo, Lisbon.

August 2000 - April 2001

Hostess/ Maître Assistant

Hotel Ritz Four Seasons Restaurant, Lisbon.

October 1999 – August 2000

Organizing and accompanying international and national VIPs. Public Relations and Protocol Assistant

Expo' 98, Lisbon.

April 1998- October 1998

International University – Hotel Management and Tourism Degree – (year 1999) Excel training Office - OLX Group

Qatar Airways - Cabin High standards operating procedures course: Airbus A-319, A- 320, A-321, A- 330, A-340.

Euroatlantic Airways – Cabin crew operating procedures course: Boeing 737 and Lockheed 1011 Tristar 500.

Yes, Charter Airlines (presently operating as White Airways) - Cabin crew operating procedures course at TAP: Lockeed 1011 Tristar 500. EXPO'98 – Public Relations and Protocol training course.

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