Shelia Gillian Smith.

**** ******* **** ******, ***** 75224 cell 214-***-**** email: adykbt@r.postjobfree.com

Accounting professional with outstanding leadership and management skills. Seeking employment that will utilize these potentials as well as allow them to grow. Dedicated, self-starter with excellent oral and written communication skills. Highly motivated and eager to lead a team to go above and beyond using current technology to achieve reportable results.

Pinnacle Propane LLC August 2019- Present

Accounts Payable Manager/Procurement Manager - interim

Manage the daily operations of the Accounts Payable team and to identify, implement process improvements as needed

Ensure that invoices and expense reports are processed and paid in a timely manner

Build and maintain relationships with internal and external business partners.

Monitor and analyze department work to develop more efficient procedures and use of resources while maintaining a high level of accuracy

Manage our Fleet vendors to ensure accurate and timely payments after reconciliations;

Provide accounting assistance to management and employees related to vendor invoices and payment processing research.

Interim Procurement Manager since November 2022

Update requirements for vendor set-up

Approve and prepare requisitions for purchases at all branches(over 40 branches)

Manage a team of 2 Buyers

Maintain files and process annual 1099 statements; work extensively with requisitioners, purchasing agents and vendors in resolving A/P issues;

Provide training to new and existing staff as needed.

Investigate and handle all complex invoice(s) discrepancies, payment issues, and complaints.

Build payment batches to be released by CFO.

Update and maintain Regal Pay with proper payment priority for each vendor.

Monitor our 3-party vendor that processes invoices.

Administrator for our 3-party processing system (Ipayables)

Responsible for 3-way match discrepancies

Forecast for weekly payment runs

Preparing ad-hoc projects as required

Prepared written guidelines for processing to allow for easy cross-training.

Month-end and year end close

Okidata Americas May 2018- August 2019

Senior Accounts Payable Representative

Operational responsibilities within both Accounts Receivable and Accounts Payable.

A/R: Primarily accountable for data input and billing.

Daily billing and data input of cash receipts; customer refunds; prepare daily deposit and daily cash report;

Obtain credit references for new accounts; daily credit card deposit; processing manual credit card transactions; scan checks to bank;

Run lockbox image checks from bank site; input misc. debits/credits; ODC bill backs; other miscellaneous accounting transactions.

A/P: Primarily accountable for the coordination and execution of the timely and accurate processing of corporate disbursements (US & CAD).

A/P input; control checks and process weekly A/P check run for both the US and Canada; control and process manual payroll checks;

Control disbursements from petty cash and prepare monthly petty cash JE; reconcile major vendor and leased property accounts;

Maintain files and process annual 1099 statements; work extensively with requisitioners, purchasing agents and vendors in resolving A/P issues;

Process the input of A/P wire transfers via SAP; perform monthly general ledger analysis of assigned accounts; verify application of accounting

Controls as related to A/P and SAP; perform other accounting duties as required.

Internal contacts with other departments within ODA concerning accounting related issues. Interact with vendors and salespeople concerning A/R and A/P accounting related issues

Contact outside references for credit analysis

Daily interactions related to A/P issues – marketing, traffic, cost accounting, HR, purchasing, material planners, vendors, freight companies, etc.

Forterra Building Products January 2017- April 2018

Accounts Payable Supervisor

Manages month end closing of financial records for U.S. and Canada (Oracle R12)

Responsible for weekly cash forecasting

Responsible for managing daily work queues daily

Supervise 8 full-time associates and 6 temporary associates

Responsible for daily payments via, EFT, Checks and Wire payments

Responsible for Vendor set-up and maintenance

Responsible for Credit Card issuance and maintenance for U.S. and Canada ( Bank of America Works)

Communicate with Internal/External Customers

Managing Document Retention

Investigate Vendor Inquiries

Provides accounting assistance to Controllers

Matson Navigation Oct 2013-May 2016

Accounts Payable Supervisor

Responsible for high volume of invoices to be processed on a daily basis

Responsible for completing purchase orders

Collected and researched data for managers and controllers.

Identified and resolved problems in a timely manner

Forecasted invoices to be paid and processed.

Reconciled transactions by comparing and correcting data

Provided alternatives as to paying vendors

1099 preparation

Bank reconciliations

Credit and Risk Management on new vendors

Vendor set-up and maintenance

Consulted with management on long-term goals for new and existing vendors.

Developed and maintained system procedures and policies, including accounts payable functions to ensure adherence to guidelines

Horizon Lines Oct 2009-Oct 2013

Accounts Payable Representative

Processing invoices in NS-5 and Oracle

3-way match process

Meet expected production level

Meet expected accuracy rate

High volume of payables

Month-end closes

Meet expected processing turn time (currently within 48 hours of scan)

Research and resolve invoice and payment related issues

Processing factored vendor payments

Audited expense reports

Back-up to Credit Analyst

Horizon Lines Jun 2007-Oct 2009

Documentation Specialist

Processing invoices on a daily basis according to vessel sailing

Meet expected production level

Meet expected accuracy rate

Meet expected processing turn time (currently within 24 hours)

Research and resolve shipping instructions to ensure no blind memos

Handling special needs customers. (only one point of contact)

CSX Lines Apr 2004-June 2007

Equipment Planning Coordinator

Run booking reports to access assigned dispatcher

Make sure enough containers are on hand to facilitate all current loads.

Locate any unused containers or chassis that may be required for emergencies or unforeseen problems

To move all company owned containers at a minimal cost to company.

Sea-land Service Jan 2001-Apr 2004

Service Help Desk

Responsible for assisting internal/external customers with help desk issues.

Entered tickets for problems that we were not able to resolve.

Password resets.

Training on Imaging system

1993-2001 Held various other positions with Sealand and CSX Lines.

EDUCATION

Associates Degree El Centro Community College

Licensed Texas Insurance Agent and Financial Planner

Microsoft certification – Richland College

MICROSOFT WINDOWS, MICROSOFT OFFICE, MICROSOFT FRONTPAGE, MICROSOFT VISIO, MICROSOFT PROJECT, MICROSOFT MICROSOFT DYNAMICS GREAT PLAINS, WORKDAY, PROCURE TO PAY, ORACLE, ONBASE, CONCENTRA, MILEMAKER, PEACHTREE & QUICK BOOKS, KRONOS, ADP and SAP

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