Nicole Williams

Office Manager/Executive Assistant

Sumter, SC 29153

adyjvq@r.postjobfree.com

803-***-****

Office Manager

Demonstrated achiever with exceptional knowledge of marketing, human resources and business practices. Dedicated and technically skilled business professional with a versatile administrative support skills set

developed through experience as an office manager, secretary, administrative assistant, office clerk, and customer service professional. • Coordinated daily with Company President, Water and Wastewater/Civil

Engineers handing jobs for fifteen cities and towns across the Pee Dee • Set up project Bids meetings, compile a Bid Tabulation and Engineering Estimate from the Engineers. • Specialize in handling invoicing

process on all jobs, including creating invoice and billing process as well as tracking all credit card utilization with all employee company cards. • Create and bind Project Scope books along with Specification for project bidding. • Collection on Bid payments for Plans and Specifications. • Helped coordinate Engineer and Staff meetings between President of the company and Engineers. • Tabulated all documents concerning water and wastewater usage from the Town and Cities. • Communicated daily with Contactors regarding questions on each job. • Executed and created the Award for Job and Recommendation of Awards. • Coordinated all business meetings, making travel arrangements for President of the company. • Assisted in compiling expense reports, Tax Information and assisted with creating Proposals to other Cities. • Communicated with DHEC daily in making payments, requesting Construction Permits and other Construction documents. Authorized to work in the US for any employer

Work Experience

Office Manager

Hanna Engineering - Florence, SC

March 2016 to Present

Responsibilities

Coordinated daily as the assistant to the President as well as the Engineers. Carried out daily tasks which included setting up project bid meetings, compiling bid tabulations and engineering estimates handing fifteen

cities and towns. Assisted in creating new Specification for jobs, and preparing them for Contactors to purchase. Tabulated all payments from Contactors and assisted in making deposits with QuickBooks as well as handling all payments for the company. Communicated with DHEC regarding payments and requesting construction permits and other notarized construction documents for beginning a new project.

Helped Engineers with creating new proposals for cities and towns, binding and delivering. Carried through with making all travel arrangements for the President of the company to travel as well as set up meeting in

different towns to meet with various Mayors and Contractors regarding Projects. Created all invoices for each billing period and tracked all company spending. Set up all pre-construction meetings with the President, Engineers as well as all Contractors and Sub-Contractors. Became highly efficient with Excel

(including formulas), Word, PowerPoint, Outlook, QuickBooks, Tasks and Calendar Meetings. Complied all

expense reports for employees and assisted with the process of Payroll and 401K. Responsible for all purchasing of Promotional items for Conferences.

Staffing Consultant/Recruiter

Olsten Staffing - Sumter, SC

January 2015 to March 2016

Responsible for placing individuals into jobs that meet their skill set. I communicate with individuals by instructing them how to register, and following through by finishing the registration and testing process in the

office. I assess potential candidate's skills and behavior so I can make the best match with an employer. I also assist with payroll and entering time and ensuring checks are accounted for when employees may have an issue. I conduct interviews with potential employees gathering all information needed to meet guidelines, as well as answering any questions someone may have. I also assist employers by matching them with the best candidates for the positions they are hiring for. I follow through thoroughly as well as visit with

employers so I can see the locations to get a better idea as to the type of employees they may need. I take

care of entering payroll for their employees, benefit information as well as issuing pay cards or setting up direct deposit information. In doing this I follow the guidelines and staffing procedures. Daily I act as human

resources for several different employers, whether it is something minor as the middle man or something like handling workman's comp.

Purchasing Assistant

Becton Dickinson - Sumter, SC

August 2014 to March 2015

Responsibilities

Daily I was responsible for contacting Vendors about shipping and receiving follow-ups or issues with delayed shipments. Assisted with faxing and entering new Purchase Orders in the SAP program as well as

researching past and future shipments to ensure we had all materials needed for the plant. I was responsible for creating several documents used for manager meetings using excel and power point programs. I also assisted with researching vendors pricing to negotiate new pricing. Scheduler

Builders First Source - Sumter, SC

December 2012 to July 2014

Responsible for handling all truss job scheduling through the plant which include new orders, quotes and engineering.

Daily processing of invoicing for the plant along with delivery logs for the drivers. On a daily basis, I was responsible for the work flow of jobs moving throughout the plant with scheduling and moving jobs according to the needs of the 15 salesman I work with directly. I also calculate the production

hours according to what can be built on a daily basis. I also took on the responsibility of production processing which included downloading jobs for seals, processing the cutting for each job to be sent through the plant and reviewing engineering drawings. From the beginning step when the job is quote, through

engineering, the job being built and finally delivered, I had full responsibility of. Teller

BB&T - Sumter, SC

March 2006 to November 2012

Efficiently handling customer deposits, withdrawals, payments and more. Assisted customers with processing cash advances, purchasing/redeeming saving bonds and daily drawer totals. Efficiently selling

add-on products to clients such as retail/business loans, lines of credit, refinances, credit cards and small

loans. Set up meetings with financial advisors as well as directed clients to relationship bankers for other

investment options. Accurately balanced cash drawer daily and as the teller lead I was responsible for the branch vault which included balancing, shipping and receiving of all money. Assisted Managers with logging and processing business night deposits, logging daily totals and processing branch orders. Education

Associate

Skills

• Accounts Payable

• Administrative Assistant

• Billing

• Microsoft Excel

• Outlook

• Payroll

• Receptionist

• Word

• Microsoft Office

• Data Entry

• Quickbooks

• Filing

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