Position : Senior Documents Controller

Personal Details

Name : NAVEEN RATTAN

Father Name : Sham Vir

Nationality : Indian

Age & DOB : 41 Yrs. 15th August 1978

Permanent Address : HJ284, BRS Nagar, Ludhiana – Punjab

Marital Status : Married

Passport Number : L3431441

Issued Place : Doha (State of Qatar)

Valid up to : 23rd June 2024

Spoken Languages : Arabic, English, Hindi & Punjabi,

Written Languages : English, Hindi & Punjabi

Address : KIPIC AL Zour Project,Kuwait

Mobile # : +965******** & +965********

Email ID : adyivd@r.postjobfree.com

SKYPE ID : doverattan

OBJECTIVES

To establish myself in a professionally running organization that provides a challenging work environment, for both career and personal growth. I believe that the knowledge gained at various stages of my profession will help me in achieving my career objective. To be an excellent Documentation Specialist in the area of Oil & Gas Refinery, Administration, Engineering, Procurement and Construction, with the help of my computer exposure

ACADEMIC

Bachelor’s Degree (B.A.) : Economics, English & History

KEY SKILLS

Systems Environment : IBM Notes, MS Office, Acrobat Pro, SharePoint,

SAP, ROSER, COREWORX, EDMS, Data Ease,

Epicor & Intranet, Scanning.

Total Professional Overseas Experience: 16+Years

January 2018 to Till Date : QA/QC Document Control Coordinator (Quality Dept.) at FDH JV KNPC Al-Zour Oil Refinery Project – Kuwait

Knowledge/Ability to work:

Quality checking of documents (Formatting, sequencing of Number, Revision No, Disciplines, classification and readability of documents etc.) according to company procedure.

Recording by maintaining Document Log/Index for fast traceability and easy retrieval.

Document distribution to the prior identified holders/reviewers to control unnecessary creation of copies of documents, availability of latest revision documents with concerned personnel for a quality of product.

Updating immediately to the personnel concerned about the Changes/revision of documents occurred to avoid rework.

Providing status reports of documents to the management reports.

Follow-up with internal & external customers for Review & Comments of the submitted documents to meet the specified target date for finalization documents for construction work.

Notifying time-to-time discrepancies to the management for continues improvement in Document Control/Flow.

Making Transmittals, Preparation/formatting of Comments, status maintenance of key documents such as Requisitions, Technical Analysis, Vendor Up-gradation, Award and order, P&IDs etc.

Issuing and controlling Inspection Notification status and updating the Inspection Reports duly obtain the sign from all concerned involved in the inspection.

Preparation and verification of Final Handover documentation as per agreed procedure.

Usage of various EDMS packages according to company.

September 2016 to December 2017 – SAP Document Controller & HR at JOANNOU & PARASKEVAIES – OMAN, LLC (MC-12 Airport & Cargo Project)

December 2015 to April 2016: TA QA Document Controller (MTA-2- SD) Major Turnaround at shell.

June 2015 to December 2015: Document Controller (Temporary), Madina Group – Light Wax Line Project – Corrosion Loop at Shell.

20th January 2015 to April 2015: TA QA Document Controller (MTA-1- SD) Major Turnaround at shell.

Knowledge/Ability to work:

Quality checking of documents (Formatting, sequencing of Number, Revision No, Disciplines, classification and readability of documents etc.) according to company procedure.

Recording by maintaining Document Log/Index for fast traceability and easy retrieval.

Document distribution to the prior identified holders/reviewers to control unnecessary creation of copies of documents, availability of latest revision documents with concerned personnel for a quality of product.

Updating immediately to the personnel concerned about the Changes/revision of documents occurred to avoid rework.

Providing status reports of documents to the management reports.

Follow-up with internal & external customers for Review & Comments of the submitted documents to meet the specified target date for finalization documents for construction work.

Notifying time-to-time discrepancies to the management for continues improvement in Document Control/Flow.

Making Transmittals, Preparation/formatting of Comments, status maintenance of key documents such as Requisitions, Technical Analysis, Vendor Up-gradation, Award and order, P&IDs etc.

Issuing and controlling Inspection Notification status and updating the Inspection Reports duly obtain the sign from all concerned involved in the inspection.

Preparation and verification of Final Handover documentation as per agreed procedure.

Usage of various EDMS packages according to company.

15th January 2013 to 19th January 2015: Document Controller at RasGas Company Limited

Knowledge/Ability to work:

Maintain, distribute and safe keeps a systematic central document files in accordance with Master Document Register/ Document Distribution matrix.

Update data in JTS (Job tracking system) & daily support service activities updates.

Responsible for Project Documents and daily correspondence, implementation of Client’s approved document procedure to the COMPANY Inter-Departments, Client, Vendors, Subcontractors, and other involved parties in the projects.

Sending documents for shared review, to concern discipline engineers/ departments with the help of Acrobat professional of simultaneous review by all disciplines.

Moving reviewed original and final documents onto SharePoint designated folder and update document description, names, status etc.

Filing of project documents such as Certificates, Procedures, Specifications/Data sheets, Reports, Drawings, Vendor Data and drawings, Purchase Orders, Contracts, and Invoices.

Scanning and transferring documents into the electronic data collection system.

Establish a project filing Index for all the hard copies of Engineering documents stored by the project.

Maintain correspondence log with Client and keep hard copies of all project correspondence such as letters, fax, transmittal etc.

Maintain electronic filing system and handle incoming and outgoing mails.

Provide technical and clerical support to the department head, team leaders and engineers.

Responsible to coordinate with the client, vendors, subcontractors, inter-department and other third parties involved for any follow up on technical clarifications of procedures, specifications, and drawings.

Assure document quality to include completeness, accuracy and compliance with established procedures and updates.

Filing and archiving of documentation to facilitate easy retrieval at a later date.

Sending of Drawing Transmittals and Submittals.

Preparing job completion documents, checking checklist & complete job pack.

Update daily date records (machining, rotating, welding & fabrication, valves.

Scanning all work pack by discipline wise and uploading scan copies in SAP.

5th January 2011 to 10th January 2013: DOT Document Controller at ORYX GTL

Knowledge/Ability to work:

Maintain, distribute and safe keeps a systematic central document files in accordance with Master Document Register/ Document Distribution matrix.

Responsible for Project Documents and daily correspondence, implementation of Client’s approved document procedure to the COMPANY Inter-Departments, Client, Vendors, Subcontractors, and other involved parties in the projects.

Sending documents for shared review, to concern discipline engineers/ departments with the help of Acrobat professional of simultaneous review by all disciplines.

Moving reviewed original and final documents onto SharePoint designated folder and update document description, names, status etc.

Filing of project documents such as Certificates, Procedures, Specifications/Data sheets, Reports, Drawings, Vendor Data and drawings, Purchase Orders, Contracts, and Invoices.

Scanning and transferring documents into the electronic data collection system.

Establish a project filing Index for all the hard copies of Engineering documents stored by the project

Maintain correspondence log with Client and keep hard copies of all project correspondence such as letters, fax, transmittal etc.

Maintain electronic filing system and handle incoming and outgoing mails.

Provide technical and clerical support to the department head, team leaders and engineers.

Responsible to coordinate with the client, vendors, subcontractors, inter-department and other third parties involved for any follow up on technical clarifications of procedures, specifications, and drawings

Responsible to support the Project Management Team (PMT) by accomplishing various activities, work includes document distribution, filing clerk, updating correspondence and computer operation for proper and efficient documentation control.

Respond to queries regarding revision status of issued drawings / documents from engineering / drafting personnel.

Follow procedures and update document control procedures when necessary.

Manage the electronic and hard copy filing of project related technical documentation.

Scanning, creation of CD’s, External Hard Disk and files manipulation.

Assure document quality to include completeness, accuracy and compliance with established procedures and updates.

Filing and archiving of documentation to facilitate easy retrieval at a later date.

Sending of Drawing Transmittals and Submittals.

Ensuring that drawing transmittals are acknowledged in case there is a dispute on whether the drawings were transmitted.

April 2008 to February 2010: Project Documents Controller at ETEC Etudes Techniques SAL: Consulting Engineers: Design & Supervision, Architecture, Civil, Electrical & Mechanical.

Knowledge/Ability to work:

Registering of internal and external documents.

Maintain document control registers / documents for incoming and outgoing project documents.

Ensure that the latest revision and approval status of drawings is kept updated continuously.

Maintain files in an orderly manner.

Production of status reports for weekly / monthly meetings

Ensure all hard and electronic copy distribution of controlled documents to focal point.

Maintain documents for transmittal process for project documents.

Expedite and maintain acknowledgements to transmittals

Expedite responses to transmittals sent for review/comment.

Respond to queries regarding revision status of issued drawings / documents from engineering / drafting personnel.

Follow procedures and update document control procedures when necessary

Manage the electronic and hard copy filing of project related technical documentation.

Scanning, creation of CD’s, External Hard Disk and files manipulation.

Assure document quality to include completeness, accuracy and compliance with established procedures and updates.

Filing and archiving of documentation to facilitate easy retrieval at a later date.

Sending of Drawing Transmittals and Submittals.

Ensuring that drawing transmittals are acknowledged in case there is a dispute on whether the drawings were transmitted.

Manage the document/drawing review process, Internal and External.

September 2001 to November 2007:

M/s. J&P (O) Ltd, A Multi-National Construction and Contracting Company in Civil, Electrical and Mechanical in Tripoli Libya.

Knowledge/Ability to work:

Check Document Number, revision, date, status etc of the Drawings and Documents submitted by the contractors (Main Civil Camp, Electrical Supply, Pipeline and Gas & Oil Separation Plant (GOSP)) as per the approved documentation procedure of concern contractor and receive the same.

Distribute the documents to concern departments as per the specified discipline or instruction of QA/ QC Manager/ Construction Superintendent/ Field Operation Manager

Follow-up the distributed documents as per the purpose code of contractor Transmittal by using Document Distribution Register (DDR).

File the documents as per the procedure codes approved by the Client and also Geographical Area of the work site

Maintain a database for each contractors and separate documentation like Drawings, Procedures, Vendor Data Dossiers (VDD), Datasheets, Reports, Schedules, Specifications, System Mechanical

Completion, Engineering Data Dossier, Punch list, NCRs, Mechanical Completion Certificates and Provisional Acceptance Certificates of the systems etc.

Update punch list items for each systems and NCRs for all disciplines and reporting weekly to QA/QC Managers in site and Head office.

Check the validity of System Documentation in date and signature wise of Punch list, Punch list Summary Sheet, Pre-commissioning and commissioning, Request for Mechanical Completion Certificate, Mechanical Completion Certificate and Request for Provisional Acceptance Certificate with the corresponding Provisional Acceptance Certificate.

Handled English correspondence in connection with Document Control Department.

The Manuals and Dossiers are locating according to Vendor.

The Issue of internal reference of Dossiers/ Manuals controlled by an Internal Document Dispatch Register (IDDR).

Distribute Weekly Updated Document Register with latest revisions of the documents to concern departments.

Hobbies:

Playing Cricket, Driving, Exercise & Reading News etc.

I hereby declare that the cited particulars furnished by me are reliable and accurate to the best of my knowledge and belief.

Thanking You,

NAVEEN RATTAN

Contact this candidate