Document Controller / Admin Assistant

Curriculum Vitae for Document Controller

ANWAR ANSARI

Address: New Al Rayyan, Doha, Qatar

Phone: +974-******** Email: ******.********@*******.***

Nine (10) years for multitude of Professional Experience in diverse Document Controller Fields, including Eight Plus (9+) years working in Qatar.

Holding Academic Qualification Bachelor of Commerce.

Worked with Main Contractors as well as with Sub Contractor. Career Objective

Working with an organization that offers a better environment to share experience and knowledge and pays sound response to ability and quality. Highly organized individual with 10+ years of experience in ensuring the proper delivery of documents and updating records to show new information looking for Document Controller position at ABC company. Key Skills

• Data Entry

• Filling

• Quality Control

• Problem Solving

• Communication Skills

• File Management

• Archiving

• Document Control Management

• Scanning

• Records Management

• Time Management

Professional Experience

CURRENT POST: DOCUMENT CONTROLLER

Organization:

Period:

BRICKSTONE Trading & Contracting

(Subsidiary of PORTO Holding Group)

March 2020 to Present

ANWAR ANSARI Page 2/5

Services Performed in Current Job Role:

• Checking the accuracy of all documents and drawings (titles, control number, standard template must be checked accurately.

• Control of the incoming and outgoing correspondence, transmittals through MS Outlook System/Computer.

• Using of transmittal for the drawing and documents are followed for in and out for proper documentation.

• Using documentation software for proper system documentation.

• Always check the system records if there is incoming or pending documents and updating of records are necessary.

• Well maintaining all important documents and drawing for safekeeping including subcontractor and company records are very much important even if it is old or revised drawings.

• Supervising and ensuring proper receipt, recording, distribution, file, and archive of electronic and hard copy documents.

• Facilitate a record to CD/DVD all important documents as part of backup plan if Virus compromise your company/personal computer.

• Preparation of weekly and monthly report to update the construction team regarding the schedule in daily activity of the construction team.

• Preparation and managing correspondence, reports, and documents.

• Maintain confidentiality around sensitive information and terms of agreement prepare ad-hoc reports on projects as needed.

• Checking for accuracy and editing files, like contracts reviewing and updating technical documents

(e.g., manuals and workflows).

• Manage the flow of documentation within the organization.

• Preparing the Turnover document in the form of Mechanical Acceptance package discussing with Pre mechanical Commissioning Manager Works such as preparation of Dossiers. Description of the major Project in Brickstone:

• Proposed Six (6) Nos Kennel Blocks, Accommodation Building & Administration Building (Design & Build) - MOI

• Ghanim Al Zewedy & Abdullah Al Darwish Villas

• Boundary Wall at New Diplomatic Area (Onaiza) - ASHGHAL

• Construction of Fire Life Safety Modification Works for Existing 54 Nos. Government Schools and Kindergartens- Package Two (26) Nos. Schools - ASHGHAL

ANWAR ANSARI Page 3/5

Previous Experience in Qatar:

Post: DOCUMENT CONTROLLER/QA-QC ASSISTANT

Organization:

Period:

Ammico Contracting Company W.L.L, Doha Qatar

May 2014 to Mar 2020

Services Performed:

• Maintain all the documentation of company as per company requirement.

• Compilation of documents for the Handover of works, both Process and utility.

• Creating transmittals and issue Client and subcontractors.

• Document management using IDMS (Integrated Data Management System), Software used for the Document such as drawings, vendor data, datasheet etc. in Projects.

• Filing of Engineering drawings and documents including Vendor data and arranges these documents.

• Receiving drawings and document revisions from Home Office replace the superseded revisions by new ones and keep the superseded documents accessible for information.

• Provide copies of the latest revision to Discipline groups and Subcontractors as required by distribution schedule as fast as possible.

• Detailed verification of Database to arrange necessary documents for relevant scope of works.

• Handling Incoming Letters, Transmittals, Technical Documents, etc. from Client & Subcontractors etc.

• Receiving and sending to all disciplines Design Changes and Technical Queries related Documentation.

• Able to do self-correspondence, Invoicing, Inventory Control and Stores Function etc.

• Application Software and Programming Language, and also experienced and capable of Internet, & E-mail etc.

• Experienced and capable of maintaining files, coordinating with sales department for deliveries, and knowledge of loading/ unloading of containers, checking of delivery orders etc.

• Prepare Department overtime report, Department official tour and routine office papers. Description of the major Project in Ammico:

• Lusail Plaza Tower Package A & C (Enabling Works)

• Water Mega Reservoir Package A & C (Enabling Works)

• Doha Live Project (Hotel + Retail) – (Enabling Works)

• Al Bidda Car Park 6, 7A & 7B (Piling Works)

• Lusail Commercial Boulevard Project (18 Plots) – (Enabling Works) ANWAR ANSARI Page 4/5

Previous Experience in Nepal:

Post: Office Assistant/Clerk

Organization: Raman Construction Pvt. Ltd. Kathmandu, Nepal Period: January 2012 to March 2013

Services Performed:

• Handling incoming calls and other communications.

• Managing filing system.

• Recording information as needed.

• Greeting clients and visitors as needed.

• Updating paperwork, maintaining documents and word processing.

• Helping organize and maintain office common areas.

• Performing general office clerk duties and errands.

• Organizing travel by booking accommodations and reservations needs as required.

• Coordinating events as necessary.

• Maintaining supply inventory.

• Maintaining office equipment as needed.

• Aiding with client reception as needed.

• Experience as a virtual assistant.

• Creating, maintaining, and entering information into databases.

• Organize office and assist associates in ways that optimize procedures.

• Schedule and plan meetings and appointments.

• Monitor level of supplies and handle shortages

• Coordinates with other departments to ensure compliance with established policies.

• Resolve office-related man function and respond to request or issues.

• Maintain trusting relationship with suppliers, customers, and colleagues.

• Perform receptionist duties when needed.

ANWAR ANSARI Page 5/5

Technology

SOFTWARES

Acconex, Bitrix, ERP System, AutoCAD, MS Office (Word, Excel, PowerPoint), MS Outlook Education

C.C.S University Campus, Meerut, India

Bachelor of Commerce, 2021

• Major: Commerce / Management

• Program Duration: 2018 – 2021

Personal Conducts

• Analytic & Solution Oriented Thinking

• Very Good Reading, Writing and Speaking skills.

• Humble, honest, loyal & Polite Character

• Fast Learner for anything new

• Proficient typing and editing skills.

Personal Info

Date of Birth : 19-07-1991

Gender : Male

Nationality : Nepal

Religion : Islam

Languages (Speak, Read & Write) : English, Arabic, Hindi, Urdu & Nepali REFERENCES AVAILABLE ON REQUEST

Our Ref.: ACC/HR/2004-243

Date: June 02, 2020

EXPERIENCE CERTIFICATE

This is certify that Mr. Anwar Ansari MD Akbar Ansari, holder of Nepalese National Passport No. 06837935 was an employee of Ammico Contracting Co. W.L.L., P.O. Box No. 14330, Doha – State of Qatar, from 14th May, 2014 to 8th February, 2020 as Document Controller. We found him professionally capable of handling all given tasks related to his field during his tenure of services; he had shown his dedication, hard work and sincerity for the good interest of the organization.

This Experience Certificate is being issued upon his request and we wish him all success in his future endeavors.

For and on behalf of Ammico Contracting Co. W.L.L

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Professional Qualification in

DOCUMENT CONTROL

Course Organized By Icon Training Center, New salata, Qatar From: March 20, 2022 To: May 19, 2022

ITC/DC-B01/10873

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