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Hayat K. Ahmed

Transaction Processor/Administrative Assistant

***** ****** ****** *****

Woodbridge, VA 22191

Cell Phone: 571-***-****

Email: adyg7m@r.postjobfree.com

A hard-working individual who is an accomplished billing, account payable, and legal fees processor, analyst, and full-service legal/administrative assistant with more than 10 years of wide-ranging experience in roles of increasing responsibility. Proficient in numerous systems. programs and processes, highly organized, with a meticulous eye for detail and a reputation as a quick learner, dependable teammate, able to work well under pressure, and trustworthy manager of confidential, sensitive business and legal documents and conversations.

Areas of Expertise

Microsoft Office

SAP System

Accounts Payable

Financial Reporting

Billing & Accounts Receivable

iPortal & Admin Portal

DocuSign

Worldox

Vendor & Client Registration

Time Recording System

Collateral Management System

iDESK System

Records Management

Document Analysis

Professional Experience

International Finance Corp., The World Bank Group, Washington, D.C. (2008 – 2020) Consultant, Legal Department, Legal Records (2020) Scrutinized security interests in the Collateral Management System for accuracy and inclusion of all required documents and adjusted as necessary before uploading completed files.

Completed Collateral Management System post-launch review of records for more than 900 projects.

Prepared fiscal reports and compiled them into an annual comprehensive report.

Assisted Administrative and Client Support by uploading all confidential records and retainers processed via DocuSign in the iPortal.

Legal Fee Processor, Corporate Budget & Business Administration (2017 – 2020) Performed accurate record-keeping and data entry, proactively coached and assisted others, streamlined processes, and created more efficient procedures in all instances. Operated CounselLink system to monitor submissions, review and enter attorney and outside counsel invoices, apply the correct fee structure, process payments, disperse funds, upload retention of counsel, and assign cases to the appropriate projects. Leveraged eServices system to facilitate the World Bank Group vendor registration process. Generated monthly reimbursable pending payment reports for the four budget teams at IFC to reflect financial liabilities and risks. Created the quarterly legal fee reports for the global panel firm, and created the quarterly legal fees reports and the end of the fiscal year report for the Legal Department. Accessed Admin Portal to create purchase order commitments for the firm’s Retainer Letter.

Analyzed and made improvements in budget utilization forecast. International Finance Corporation

Program Assistant, Legal Department (2010 – 2017)

Supported seven attorneys accurately and effectively assisting in complex daily pursuits, made meeting and travel plans, and assured proper entry and storage of legal documents in physical files and iDesk. Drafted, edited, proofread, and processed numerous types of critical, confidential legal documents, including Retention of Counsel, Article III notices, closing memorandum, and other legal correspondence, with no room for error, using standard legal specimens according to legal department guidelines. Team Assistant, Project Management Office (2009)

Provided a full range of administrative support. Responsible for travel arrangements, determining appropriate dispersal methods for diplomatic documents: U.S. mail, diplomatic pouch, or courier services, assuring meeting rooms were prepared and catering coordinated.

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Team Assistant, Global Manufacturing & Services (2008) Provided a full range of administrative support, and detailed assessment of donor and project approval documents and used iDesk to save, search for and locate records.

Chugach Systems Integration LLC, Arlington, Virginia (2004 – 2007) Data Entry Clerk

Rapidly and accurately facilitated the editing, entry, and submission of patent documents, required error-free work under intense deadline pressure, for the U.S. Patent and Trademark Office. Additional Experience

Administrative Assistant, Embassy of Saudi Arabia, Washington, D.C. Technical Engineer, Satellite Station, Khartoum, Sudan Education

Graduate, Telecommunications Engineering

The Telecommunications Institute, Khartoum, Sudan

Professional Training

iDesk course – The World Bank

Excel 2016: Writing Formulas and Functions – The World Bank Excel 2016: Analyze Database Lists with Pivot Tables Workshop – The World Bank CounselLink courses

HQ TSp Accreditation Program - TSp Communications – The World Bank iPortal – The World Bank

Admin Portal – The World Bank

DocuSign Sender Training Resources - The World Bank Collateral Management System – The World Bank

Vendor & Client Registration – The World Bank

Licenses & Certifications

Consultant Firm Services Transaction Specialist Accreditation, Graduated with Distinction Accredited Transaction Specialist, World Bank Group Languages

English: Fluent; Arabic: Native

Volunteer & Community Service

Sudanese American Community Development Organization, Washington, D.C. (1997-2009)

• Former volunteer teacher/tutor for SACDO weekend school, Alexandria, Virginia

• Former member of the Steering Committee

• Former General Secretary, Executive Committee

• Former member of the Executive Committee

• Former Secretary, Youth & Family Affairs Committee Sudanese American Women Organization, Washington, D.C. (2002-2007)

• Former Vice President

• Former member of the Executive Committee

• Former Assistant Secretary

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