Danielle Bibber

https://www.linkedin.com/in/danielle-bibber-185a88b5/

908-***-****

adyfvt@r.postjobfree.com

Qualifications Summary

Dynamic, hardworking professional with a proven record of accomplishment in taking on big projects that were out of job standards but still executed in a timely fashion. Demonstrated ability to meet and exceed goals that have developed and improved organizational efficiency. Experience with client facing and fast paced, finance and technology driven industries. Exceptional at coordinating and executing local and global events and meetings.

areas of strength and expertise

Logistics/Operations

Research

Business Support

Office Manager

Calendar Management

Cvent

Event Coordinator

Talent Coordinator

Salesforce

Education

Bachelor of Arts, Political Science and Asian Studies, University of Nevada, Las Vegas, NV, December 2012

Professional Experience

Estee Lauder Companies, New York, NY March 2020 to Current

Executive Assistant

Currently supporting the VP of Communications for North America by managing her calendars, organizing and taking notes during meetings, coordinate travel and accommodations and other ad-hoc tasks as needed. Additionally providing support to her executive team on a regular basis. Coordinate with various team members to help research, collecting quotes for internal events, media, and provide background information for internal publications and internal magazine. I work with other team members to organize and coordinate online events with various themes such as Juneteenth and Townhall style meetings. Additionally, during Covid, I provide covid data for the US and Canada for a weekly executive level meeting.

Mthree Consulting, New York, NY April 2019 to March 2020

Executive Assistant/Talent Coordinator/ Office Manager

Executive Assistant:

Supported the Head of North America by managing his calendars, organizing and taking notes during meetings, coordinate travel and accommodations and other ad-hoc tasks as needed. Additionally providing support to the head of business development, operations, sales, and talent teams

Office Management:

Supporting the office as mentor-in-chief and point-person for new hires and visiting colleagues from other offices; coordinated with IT to create new email accounts, assign seating, process access cards, and provide PC, telephone, and mobile device support. Coordinate and liaison with our IT support and vendors as needed. Arranged travel and accommodations for all internal employees in North America. Appointed by management to analyze, streamline, and change administrative procedures for optional efficiency. Created a master inventory list for the office that would reduce surplus inventory as well as track unassigned and assigned electronic equipment.

Ad-Hoc Tasks/Talent Coordinator:

Reorganized the office by assessing the needs of business, decluttering, and labeling storage areas

Provide local support for the finance team based in the UK by preparing, scanning, and submitting expense, travel, and reimbursement reports. Track, input, and review costs associated with the travel and accommodation for both internal employees and external clients. Work directly with operations to arrange accommodation and travel for alumni both internationally and domestically in large groups of 30. Assist the business development team by setting up and breaking down the podcasting equipment, arranging for visitors’ access for guests, taking photos/videos during the recording session and sending materials to the marketing team. Coordinated with the recruitment team for external candidate interviews, both domestically and internationally.

Key Accomplishments

Found a new corporate apartment vendor in Montreal that has resulted in higher quality apartments and an average cost savings of $12K per training class for housing

CryptoZink, Jersey City, NJ December 2018 to April 2019

Executive Assistant/Event Coordinator

Supported the CEO and COO of a FinTech start up that is focused on creating an exchange with real estate assets and education focus. I managed their emails, calendars, travel arrangements, and inquiries for speaking and networking engagements. Additionally, I worked with our marketing team to create a social media presence across multiple platforms. I also perform ad-hoc research assignments on various blockchain and other technology companies and trends. I have also developed several detailed plans for various projects to track progress, manage changes in project scope, schedule and costs. Create and manage SEO articles for the company’s brand and goals. We are in the process of working with other blockchain and cryptocurrency technology groups to host local NYC based educational, seminar and networking events.

Key Accomplishments:

Coordinated in two weeks, a sponsored three-day event in Miami in December 2018, which included guest speakers, happy hour networking parties, golf outings, and a high-end dinner party on the final day.

Bank of America, New York, NY July 2017 to December 2018

Executive Assistant/Business Analyst

Supported two band 3 Managing Directors in Equities trading as well as their senior lead ship teams and providing daily back up coverage for a senior Managing Director. Managed and scheduled complex calendars that change daily. Coordinated and managed international and domestic travel for two managing directors and their senior leadership team as well as their T&E expenses. Coordinated with the business support team to ensure expenses stay in budget. Used CVENT to effectively planned, managed, and ran multiple meetings, international offsite, fire side ‘chats’, team events, and town halls with domestic and international participants using various methods to attend. Organized and managed multiple market and trading related events such as Rebalance days. Researched and negotiated with vendors for various team events as well as plan and organize team events such as volunteering activities or celebration of milestones. Coordinated with HR, Operations, and IT to ensure all new or transferring employees or contractors have been on boarded correctly and in a timely fashion. Maintained several team SharePoint, Book of Work, and email distribution lists, creating new ones and periodically updating current membership. Reviewed and edited decks, one pagers, white pages and presentations for all levels of meetings, including for board and shareholder meetings.

Key Accomplishments:

While planning and organizing MAPS global offsite in February 2017, I was able to negotiate with a preferred hotel to reduce the rates for international staff and saved $15,000 in travel costs.

Morgan Stanley New York, NY Nov 2016 to July 2017

Executive Assistant/Event Coordinator

First point of contact and gatekeeper for two Executive Directors, providing smooth and efficient communication, inquiries, requests and interviews. Manage and schedule complex calendars. Coordinate and arrange travel, accommodations, materials, and related logistical matters for multiple, national conferences and roadshows. Coordinate with FA training team to manage development pitfalls, areas of improvement and training. Arrange conference rooms, AV equipment, dial-in numbers, video conferencing, invitations, and catering. Track and submit T & E reports through Concur. Maintain CRM database via Salesforce and assist with various administrative projects as needed. Maintain and update internal webpage promoting events with third party partners and internal conference calls and webinars. Create and send promotional emails, event web pages, and presentations for various conferences, training sessions, and events.

Key Accomplishments:

Used CVENT to organize and promote internal, educational meetings with third party companies, whose attendance rate has improved 35%.

TD Bank- Private Wealth Management, New York, NY April 2016 to November 2016

Legal Executive Assistant/Office Manager

Schedule and coordinate complex, business and personal calendar management for the Head Legal Counsel, assistant Legal Counsel and a team of four C-Executive including international and domestic travel arrangements. Secondary assistant for CEO. Provide extensive administrative support including managing emails, presentation and meeting preparations, managing various firm and legal projects, filing legal documents, submitting T &E reports in concur, and regularly submitting documents to various financial reporting agencies. Initiated and completed a reorganization of company documents and digitalized all documents for the Legal and Compliance departments. Manage and oversee various business meetings and high-end client meetings. Provided a white glove service to clients as they came in for business deals as well as company sponsored client events. Purchase the highest quality merchandise at the lowest possible price and in correct amounts. Monitor shipments to ensure that goods come in on time and resolve problems related to undelivered goods. Maintain and review computerized and manual records of items purchased, costs, deliveries and inventories. Monitor and follow applicable laws and regulations.

Key Accomplishments:

Coordinated and assisted several high net worth business deals that increased company profits and 15%.

Crystal and Company, New York, NY November 2015 to April 2016

Executive Assistant

Provided extensive calendar management including coordinating internal and domestic meetings and teleconferences across multiple time zones, itineraries, flights, hotels, dining, and ground transportation. Managed, approved, and coordinated expense reports and invoices for a team of 20 as well as oversaw approval process for various department expenses and invoices for the technology department. Assisted in various administrative projects with several departments. Coordinated and collaborated with the marketing, sales, and communications teams for various internal and external client and industry events. Coordinated with building management for maintenance and repair issues as well as outside vendors and other technicians for deliveries and services.

Key Accomplishments:

Organized a detailed and extensive inventory of the IT department for headquarters and several offices nationwide, creating a master inventory and asset sheet to assess the needs and efficiency of the department.

Weitz & Luxenberg, New York, NY May 2015 to November 2015

Legal Administrative Assistant/Paralegal

Researched, obtained, and evaluated supporting documents such as medical records and depositions for client’s claims for bankrupt asbestos trusts. Managed complex court and personal calendar for three lawyers and provided back up coverage to other legal assistants. Managed and tracked billable hours for attorneys. Reviewed, drafted, and edited various legal documents and correspondence. Drafted memos evaluating multiple clients’ claim status and viability. Assisted on various team projects such as going through asbestos trust claims with name discrepancies and collected legal documents that would cure the discrepancies. Created and updated legal matters the internal legal tracking system.

Key Accomplishments:

Assisted in curing over 1200 deficient cases and sending those to be processed by the various Trusts.

Mandalay Bay, Las Vegas, NV October 2008 to April 2015

Executive Concierge/Project Event Manager

Provided extensive executive administrative support for small and large corporations as well as high profile and net worth clients, doing such tasks as coordinate calendars, meetings, events, and transportation. Maintained and updated a client database with requests, meetings, and event. Composed, edited and reviewed various documents for visiting executives. Organized and managed multiple on going and onetime special projects with various staff members and departments for conventions, events, and high profile clients. Proposed, budgeted, and submitted final expense for various events for clients to host at the property. Forged strong and lasting relationships across the different department teams and outside vendors to understand their unique capabilities, key points of contact, pricing model and resource availability. Created, tracked and analyzed post event surveys in electronic and written form for attendees and clients.

Key Accomplishments:

Assisted event managing director with CVENT, reducing workload by 23%

Skills

Programs: Excel, PowerPoint, Outlook, Word, SharePoint, CVENT, JIRA, MS Project, Adobe, Wordpress, Photoshop, SCURM, Telepresence, AWS, Cisco, Skype, Salesforce, Slack, CRM, Concur, BOXI, CWT, TyMetrix360, SAP

Languages: Spanish and Japanese

Continuing Education

Salesforce Trail Head Training – May 2020 - Current

Blockchain 101 – June 2020 – August 2020

Beginner UX Design Course May 2021 – June 2021

She Codes – June 2021 – Current

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