RESUME OF MD. JOYNAL ABEDIN

Objective: To secure a challenging position in an international organization, leveraging my skills, experience, and intellect with a strong commitment to sincerity and integrity. My expertise lies in the fields of administration, finance, accounts, information technology (IT), human resource development (HRD), logistics, VAT, tax and customs, Immigration.

A: Personal Information

Name

:

Md. Joynal Abedin

Father’s name

Late Ahmed Ullah

Mother’s name

:

Ayeten Nessa

Date of Birth and Place

:

30 / 05 / 1971, Chandpur, Bangladesh

Gender

:

Male

Marital Status

:

Married

Citizen

:

Bangladeshi by birth

Permanent Address

:

a)Village Lorierchar, P.O Birampur Bazar, Upazila Faridgonj, District Chandpur

b)House # 20/1, Avenue # 5,Block – C, Section # 11, Mirpur Pollobi, Dhaka – 1216, Bangladesh

Present address

House 69, Road 4 Block D, Bashundhara RA, Dhaka

E-mail

adyfv9@r.postjobfree.com / adyfv9@r.postjobfree.com

Telephone

Home: 880-2-01552402686, Self mobile : 880**********

B1: Brief Career History:

I have 26 years of experience in various areas, including general administration, personnel management, financial management, finance and accounting, procurement, and transport management. I gained this experience while working for international organizations such as the USA-based International Research Organization - Population Council in Gulshan 1, Dhaka, Bangladesh, the European Commission EC project PROMOTE in Gulshan 2, Dhaka, Bangladesh, Additionally, I worked as a computer instructor in a computer training center.

B2: Brief Employment Record: From May 2006 to present, I have been employed at the Population Council, a USA-based International Research Organization. I held the job title of Administrative Assistant from 2006 to 2008, Finance and Administrative Assistant from 2009-2010 Finance and Administration Officer from 2012 to 2017, Senior Finance & Administration Officer from 2018 to 2022 and Assistant Manager, Finance and Administration since January 2023 to till now.

C: RESPONSIBLITIES AND WORK DONE:

Financial Management:

1.Ensure the timely preparation and submission of financial documents, transactions, and monthly expense reports using the Serenic ERP system for USA HQ.

2.Process invoices and ensure accurate posting to the general ledger (GL).

3.Reconcile bank statements in Serenic and Fundez, and reconcile the general OER cover statement.

4.Maintain records of accrued benefits and prepare adjusting entries (journal vouchers) to update financial records in Serenic NAV.

5.Follow up on accounts receivables related to travel advances to ensure timely settlements and avoid long outstanding advances. Contact and inform staff for timely settlements.

6.Assist in preparing donor budgets, report revisions, monitoring, and control.

7.Process staff travel advances to ensure timely settlements and avoid long outstanding advances. Contact and inform staff for timely settlements.

8.Prepare the bank reconciliation for the final expense report.

9.Ensure timely preparation of project documentation and budgets for submission to the NGO

Affairs Bureau, and undertake follow-up activities for timely approval.

10.Arrange for the timely conduct of statutory audits and associated follow-up activities.

11.Prepare and deposit VAT and income tax deductions at the source to the bank and return to the Government VAT office.

12.Collaborate with external and internal auditors for grant and statutory audits.

13.Verify and approve payments through purchase invoices in Serenic, review, and submit invoices.

14.Record petty cash expenses using the General Journal in Serenic after reviewing.

15.Prepare vouchers and perform USAID VAT coupon-related tasks.

16.Proactively complete tasks and deliverables in a timely manner. Perform any other job assigned by the supervisor. Administration, Personnel (HRD), and Logistics:

1.Arrange travel arrangements, including booking air tickets and hotels for national and international travel.

2.Prepare purchase requisitions manually and online in the Serenic ERP system, and follow up on supplies, stationery, printing, maintenance, and other services as needed.

3.Manage immigration and visa-related work for foreigners, including passport/security clearance and visa applications.

4.Provide IT support to employees in the absence of the IT Manager.

5.Maintain timely and effective liaison with the NGO Affairs Bureau for project approval, fund release, statutory auditing approval, work permits, security clearance, and with related government agencies such as NBR, foreign ministry, and SB office for foreign expert visas.

6.Coordinate employee recruitment and placement.

7.Effectively and efficiently manage procurement processes for printing, photocopy machines, generators, etc., and service and maintain office equipment.

8.Assist in the preparation of staff personnel policies.

9.Assist with staff annual appraisals and recommendations.

10.Assist with functions related to contract jobs.

11.Ensure timely settlement of office and expatriate residence expenses.

12.Control and maintain records of office and house inventory and fixed assets.

13.Prepare and negotiate office and house lease agreements and tender documents.

14.Arrange seminars, workshops, and related events.

Transport Management:

1.Develop and implement transport policies.

2.Plan for the smooth operation of the vehicle fleet.

3.Develop and implement a monthly plan for vehicle operations and maintenance.

4.Prepare and manage driver duty rosters.

5.Maintain a record of driver fuel and repair expenses.

Brief Employment Record : From May 2001, I worked as an Administrative Assistant for the Programme to Motivate, Train and Employ (PROMOTE) Female Teachers in Rural Secondary Schools under the Ministry of Education. This was a co-financed project between the European Commission and the Government of Bangladesh.

RESPONSIBLITIES AND WORK DONE

1.Process salary subsidies for BED teachers/students in Bangladesh Teachers Training College and Secondary High School.

2.Prepare duty rosters for vehicle drivers and maintain vehicle log sheets, while overseeing vehicle maintenance and repairs.

3.Provide IT support to employees.

4.Manage office supplies and equipment, including stocking and restocking stationery, paper, and printer toner.

5.Collaborate closely with the EC Foreigners team.

6.Arrange travel arrangements, such as booking flights, hotels, and rental cars.

7.Assist with HR tasks, including recruitment and hiring, maintaining employee records, and processing payroll.

8.Support program finance and budgeting, while maintaining the computer database.

1.3:February 1998 – Dec 2000

1 : Gumti Textiles Ltd, a 100% Export Oriented Composite Knit Textile Industry as Sr. Computer Operator/Executive Secretary.

Preparation of packing list, commercial invoice, LC, and documents of C&F using WordPerfect and Microsoft Word packages. Correspondence with RMG buyers from the US and Europe. Hotel booking, flight confirmation, and transport arrangements. Data entry in database packages, correcting Bengali and English typing errors, and formatting various design documents. Assisting senior staff with financial and accounting processes, including garment staff payment statements preparation, salary calculations, and HR-related work such as filing CVs with relevant documents.

1.4 February 1996 – January 1998: Development Planners & Consultant (DPC) World Bank funded project a Minor Irrigation Development Project under Ministry of Agriculture as Administrative Assistant)

Preparation of a report for data sorting using bar graphs, line graphs, and pie graphs with the assistance of world-perfect packages. Data entry in database packages, correcting Bengali and English typing errors, and formatting various design documents. Assisting senior staff with financial and accounting tasks, including staff payment leave sheet preparation, salary calculations, cash and bank payment processes, and filing CVs with relevant documents.

D: Academic Qualifications:

Master of Business Administration (MBA) with a major in Finance, University of Business and Technology (BUBT), Bangladesh Year: 2010 GPA: 3.36 out of 4.00 Credits: 67

Bachelor of Social Science (BSS) Mirpur Government Bangla College under National University, Bangladesh Year: 1993

Higher Secondary Certificate (HSC) in Science with Physics, Chemistry, Biology, and Mathematics, Raipur Government College (Comilla Board), Year: 1991

Secondary School Certificate (SSC) in Science with Physics, Chemistry, Biology, and Mathematics, Birampur SJM High School (Comilla Board), Year: 1986

E: National Training:

Post Graduate Diploma in Tax Management (PGDTM) on VAT, income tax & customs under The Foundation of Chartered Taxation of Bangladesh (FCTB)

QuickBooks and Xero accounting software at Coders Trust Bangladesh

Ongoing training on Oracle NetSuite in New Delhi

Training on the salient features of labor law and money laundering laws organized by INGO HR Network, Bangladesh, and hosted by World Vision Bangladesh

Diploma in Computer Science from NTRAMS under the Ministry of Education, Government of the People's Republic of Bangladesh, completed in 1995

Successfully completed a computer package course on DOS, FoxPro, dBase, MS Word, PowerPoint, Excel, and basic programming at Solar Computer Networks, Bangladesh

Successfully completed a computer package course on WS-4, SP5.1, Lotus-1,2,3, and dBase III+ at Mark Computer, Bangladesh

Completed English and Bangla type writing at Hero Commercial Institute, Bangladesh

Diploma in Secretarial Science course under the Society for Human Development Oriented Works (SHADOW Bangladesh)

VAT Tax/Duty Exemption, Reporting Procedures, and Financial Regulations for USAID Implementing Partners organized by USAID VAT COUPON

Financial Management Capacity Development Training in 2009 organized by Save the Children USA, conducted by ACNABIN Chartered Accountants

Web-based Great Plains training in Citrix Accounting Software in 2006

VAT and Income Tax Training under Bdjobs Bangladesh

Resource Management Training in 2002-2003 under European Commission EC Project PROMOTE

General English Course Pre-Intermediate 1 under the British Council, Bangladesh.

General English A2-2 Pre-Intermediate 2 Course at the British Council, Bangladesh

Intermediate Business English Course at the British Council, Bangladesh

Pre-Intermediate Business English Course at the British Council, Bangladesh

International Training:

Serenic Navigator (ERP) accounting and financial software training in Bangkok, Thailand.

FundEz accounting software training in Hanoi, Vietnam., Human Resource Management Training in Cairo, Egypt, Attending conference in Mumbai, India.

G: Communication Skills: I can fluent in English and Bengali mother language

Computer Skills:

Microsoft Office suite (Word, Excel, PowerPoint, Access), Adobe Photoshop, Illustrator etc.

Countries Visited: India Thailand, Vietnam,and Egypt

Hobbies: Reading, traveling, playing football, Shotokan Karate Do

Driving License: Licensed to drive both motorbikes and cars.

References

a) Mr. Dipak Kumar Shil, Director AF&HR, Population Council, Bangladesh Country Office

House 49, Road # 28, Gulshan-1, Dhaka-1212, Phone : 58812384, Cell phone 018********

Email : adyfv9@r.postjobfree.com

b) Dr. Sharif Mohammed Ismail Hossain, Acting Country Director, Population Council, Bangladesh Country Office, House 49, Road # 28, Gulshan-1, Dhaka-1212,,Phone : 58812384, Cell phone 107********

Email : adyfv9@r.postjobfree.com

C) Mohammad Iqbal, Addl Secretary (Rtd), MOPA Flat# 9/i Shawpnil Building#9 NHA Apartments,Block A, Lalmatia, DHAKA 1207 Bangladesh 015********, email adyfv9@r.postjobfree.com

Certification

I CERTIFY THAT ALL INFORMATION STATED IN THIS RESUME IS TRUE AND COMPLETE TO THE BEST OF MY KNOWLEDGE.

Md Joynal Abedin

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