Accounts Payable Set Up

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Paula Nichols

*** ********* **., *****, ** ***49 – 727-***-**** – ************@*****.***

Objective To obtain a stable position in which I can use my professional skills and knowledge to grow within the company as well as help the company grow while maintaining strong interpersonal relationships with fellow employees, clients, and vendors. Experience D&R Management

November 2021 – May 2023

Accounts Payable Coordinator – 25-50 invoices per week Received, processed, and posted all incoming invoices - including PO and Non-PO invoices, ensuring proper approvals were obtained and three way match was completed

Compiled weekly payables report for treasury to complete check run and wire payments Emailed all wire payment remittances to foreign vendors and confirmed their funds were received Assisted in weekly cash flow management

Enter all employee monthly credit card charges

Performed monthly credit card reconciliations

Created New Vendor Set Up Form to include all necessary information required to enter in the system Completed all new vendor set ups by entering company information into the system Complete yearly 1099’s

Assisted logistics team by managing outlook calendar for container deliveries Backup to receiving of goods – matching receiving paperwork to inbound shipments Completed inventory adjustments in the system as needed Preformed inventory transfers

Reidville Transport, Inc.

February 2021 – May 2021

Accounting Manager – 10 to 25 invoices per week

Received, processed, and posted all incoming invoices Processed bi-weekly A/P check run

Processed weekly payroll of 25-32 employees

Performed daily bank reconciliation

Receive and accurately post all incoming payments

Assist operations manager with dispatching drivers, updating customers with location of drivers Complete 2020 1099’s

Compile data and documents for 2020 tax return

Finalize and check for errors in Financial Statement for 2020 2 Paula Nichols

127 Dunnsmore Dr., Inman, SC 29349 – 727-***-**** – ************@*****.*** TC Transcontinental, Inc.

May 2019 – February 2021

Accounts Payable Specialist – 35 to 100 invoices per week Received, processed, and posted all incoming invoices - including PO and Non-PO invoices, ensuring proper approvals and supporting documents (obtaining approvals when needed) were attached to comply with 52-109 guidelines Ensure purchase orders were received before invoicing Review and approval of expense reports in Concur

Initiated new vendor set up and obtaining all appropriate documents to comply with 52-109 requirements Create a send ACH payment remittances that were not automatically sent Collected data and created KPI’s monthly for executive review Provided training to employees new in A/P as well as to provide cross training within the department Brawo USA, Inc.

August 2018 – January 2019

Accounts Payable Specialist – 35 to 100 invoices per week Received, processed, and posted all incoming invoices – including PO and Non-PO invoices, ensuring proper approvals and supporting documents were attached

Match packing lists from incoming shipments to purchase orders Receipted purchase orders in system for invoices to be entered/matched Reconciliation of multiple credit cards

Initiated new vendor set up

Process payment packets to initiate payments to vendors Process online payments for applicable vendors

Create and send ACH payment remittances

Created New Customer and New Vendor forms that were uploaded in the company’s TDMS system Set up reservations for hotel rooms, charter transportation, and car rentals for foreign employees and visitors Posted journal entries in several G/L accounts

Printed open order report for customer orders

Verified inventory for customer shipments

Processed outgoing customer shipments by printing packing list, creating bill of lading, and labeling pallets (approx. 1-10 shipments per day)

Assisted in training on A/P to provide cross training within the department 3 Paula Nichols

127 Dunnsmore Dr., Inman, SC 29349 – 727-***-**** – ************@*****.*** Fresh Water Systems

April 2018 – June 2018

Accounts Payable Specialist – 35 to 200 invoices per week Received, and processed, and posted all incoming invoices – including PO and Non-PO invoices, ensuring proper approvals and supporting documents were attached

Processed weekly check runs of approximately 25-100 checks Reconciliation of multiple credit cards

Initiated new vendor set up

Posted revision journal entries to correct previous errors Assisted in implementation of processes to correct previous Audit Findings TRS Recruiting Services – Fluor Government Group

January 2018 – April 2018

Accounts Payable Specialist – 100 + invoices per day Received, and processed overhead invoices and project-based invoices – including, but not limited to, uploading invoices into SAP Workflow System, ensuring proper approvals and documents were attached, updating system to correct information on invoice, ensure that invoice funds were available on the purchase order prior to posting Posted overhead and project-based invoices

Processed daily domestic and foreign payment proposals as well as bimonthly payroll disbursement payment proposals Obtained proper approvals to authorize payments for disbursement department to complete payments Initiated vendor set up

Posted cost code revision journal entries

Coats & Clark, Inc., Greer, SC

April 2016 – November 2017

Invoice Analyst – 3 to 1000 invoices per day

Completed daily morning invoice run (approx. 20-100 per day); audited and reviewed invoices for discrepancies and errors; send invoices to customer via USPS or email

Handled all invoice requests using online invoice retrieval system Generated daily morning and end of day reports

Processed monthly statement of accounts for customers Audited and transmitted 810 electronic invoices; audited daily reports to ensure no errors occurred on transmitted invoices Received, investigated, and processed all credits and returns Investigated price discrepancies on orders placed through EDI system Received and assigned all Payment Discrepancies (deductions), while investigating and obtaining necessary approvals 4 Paula Nichols

127 Dunnsmore Dr., Inman, SC 29349 – 727-***-**** – ************@*****.*** Utilized excel to run several reports/queries; ex. Email log, credit card reports, product inquiry, pricing Established pricing deviations in PRMS system

Reviewed customer PO’s to ensure customer products were entered into system correctly Handled all customer pricing issues to ensure price discrepancies were not billed to customers Updated pricing in system

BayCare Health Systems, Clearwater, FL

May 2013 – February 2016

Billing Specialist – 10 to 150 payments per day

Posted cash payments from reports received from health insurance companies Posted lockbox payments to patient’s accounts

Opened and distribute mail, as needed

Finance Tech II – 50 to 300 payments per day

Posted payments received from clients, debtors, and clients Used client statement distribution matrix to compile monthly client statements and prepare for mailing Audited figures, postings, and documents for correct entry, mathematical accuracy, and proper codes Tracked receipt and completion of payment reports

Finance Support Rep.

Received, opened, and sorted mail daily

Reviewed and coded an avg. 400 checks daily for posting Complied with federal, state, and company policies, procedures, and regulations Used excel to compile reports from data produced from software Accurately deposited checks using online banking and Digital Check Scanner APS Pharmacy, Palm Harbor, FL

August 2012 – May 2013

Accounting Clerk – 10 to 50 invoices per week

Accurately matched packing slips with invoices

Completed phone calls to vendors to discuss payable accounts Processed weekly check run of 20-30 checks per run Received, posted, and deposited checks daily to receivable accounts Produced weekly payable reports using Excel compiled from Quickbooks data Completed several out of state sales tax returns

5 Paula Nichols

127 Dunnsmore Dr., Inman, SC 29349 – 727-***-**** – ************@*****.*** Mercury Public Affairs, Tampa, FL

December 2009 – August 2011

Accounting Assistant – Approximately 160 invoices per month Completed weekly check runs of about 50-100 checks each run Received, recorded, and banked checks using online banking and Panini X Check Scanner Prepared and distributed 1099’s to Clients

Executed account reconciliations of four G/L accounts as well as vendor and client files Coordinated a compliant and accurate record retention on behalf of the Agency Compiled statistical, financial, accounting at auditing reports or tables pertaining to such matters as cash receipts, expenditures, and accounts payable and receivable

Coded and received appropriate approval for all incoming payables Maintained and created daily, weekly, and monthly reports using Excel and Quickbooks Fulfilled filing of the quarterly Sarbanes Oxley Testing Sacino’s Formalwear, Inc., St. Petersburg, FL

February 2009 – December 2009

Accounts Payable – 25 to 50 invoice per day

Created and maintained an accurate and efficient filing system Preformed three-way match of purchase orders, packing slips, and invoices to be paid Prepared weekly check run of approximately 20-50 checks Maintained relationship with vendors to reconcile accounts accurately Prestige Spa Covers, Clearwater, FL

July 2008 – February 2009

Data Entry/ Purchasing – 125 to 150 orders per day Input a daily average of 125 to 150 sales orders

Computed data to order supplies for production

Ordered all supplies for production for following day Sage Software, St. Petersburg, FL

January 2008 – July 2008

Operations Support Rep 25 – 200 employees per day

Input confidential personal information to set up direct deposit for clients Printed and ensured timely delivery of employee paychecks to companies using US Postal Service and FedEx Software 6 Paula Nichols

127 Dunnsmore Dr., Inman, SC 29349 – 727-***-**** – ************@*****.*** Clearwater Mattress Co, Inc., Largo, FL

February 2007 – January 2008

Staff Accountant -

Utilized multiline switchboard to answer phones

Input handwritten sales order into Microsoft Great Plains software, at a daily average of 100-200 sales orders Received, recorded, and banked all cash, checks, and wire transfers Utilized three-way match of purchase orders, packing slips, and invoices to be paid to all vendors Prepared and completed twice weekly check runs of approximately 30-60 checks each run Education Spartanburg Community College

Spartanburg, SC

Accounting, AAS Degree

St. Petersburg College

Clearwater, FL

Business Major, Concentrating in Accounting

Software Microsoft Office

NetSuite

PeopleSoft

JD Edwards

Concur

Adobe Acrobat Pro

STAIN – Inventory Software

SAP

AS 400

CUBS

Perse

HC +

QuickBooks Pro 10.0

IBM Notes

Microsoft Great Plains

Skype for Business

References References available upon request

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