AZHAR ALI BELLARY- PMP®

Mobile +974-******** E-mail:

adyf7h@r.postjobfree.com

7+ Year’s professional working experience

Document Controller specialized in Projects & Tenders. To work on a responsible & challenging in a professional managed dynamic Organization this will allow for Advancement by utilization my skills into various roles that the work demands, when professional growth is driven by performance contributions, offering a stable rewarding & excellent career development opportunity.

Capable to handle multiple projects & Tenders.

Leadership skills, self-motivated and able to work with minimal supervision, good team work skills.

Analytical and Problem Solving Skills & Strong communication skills.

Excellent interpersonal skills & Organizational skills.

Team management, well organized & systematic.

Able to react quickly and effectively when dealing with challenging situations

Assisting departments with queries on documentation requirements & submissions

Comfortable in working under pressure.

Can be able to cope with new environment & task easily.

Hard, smart working.

Proficient in Computer Applications including PMweb, SharePoint, FTP, EDRMS, Aconex, MS office, Adobe products.

Maintain Project Documentation as per QCS 2014, Section1, and part 8, page 10-Quality Assurance.

Implementation and maintain ISO standards 9001, 14001 & 45001

100% Workaholic & No absenteeism on work.

Ability to evaluate, prioritize, organize and delegate work schedules.

Proven decision-making skills.

Well-versed in Windows, Microsoft Office & Adobe products.

• Leads the Document Controller functions for the Project & Tenders Department. Responsible for the Document controller with respect to receipt & dispatch, Filing & Safekeeping, Maintaining & ready accessibility and Tracking of all Project & Tender Documents & Correspondence in accordance with existing proven practices and recommending improvements in document controller to archive technically superior solutions at economical prices.

• Overall in charge for the submission of project documents to the Client & Consultant

(Ex: Contractor & Consultant correspondence, Material approval request (MAR), Shop drawing approval request (SD), Design drawing approval (DES), IFC drawing approval

(For Design & build job), Method statement (MST), Prequalification request (PQR), Confirmation of verbal instruction (CVI), Work inspection request (WIR), Material inspection request (MIR), Transmittals (TN), Nonconformance report (NCR), Payment applications (Invoice), Reports (RPT), Daily reports (DPR), Meeting minutes (MOM), Request for information’s (RFI), Site observation Report (SOR), Quality Documents (QD), Handover Documents (As built drawings, O & M Manuals, Final Handover of project). EXPERIENCE SUMMARY

PROFESSIONAL OBJECTIVE

KEY ACHIVEMENTS

• Overall in charge for the submission of Tenders to the client & Archiving, store the submitted tenders confidentially as per the standard procedure. Distribute the hard and soft copy of complete tender documents, circulars as per the protocol to the concerns. Identify and learn the customer requirements for bid purposes. Coordinate bid inputs from all organizational departments. Preparation of technical offer proposals based on the requirement with the Help of engineers and QS. Monitor and ensure bid format meets Clients’ standards. Perform as liaison for Project Management when the tender is awarded and becomes a job.

Experienced in the Office Administration & HR related works such as Stationary, Manpower

(Internal/External), Plant (Heavy, Light & Equipment), Daily Time Sheet, Absence report, medical, Leave & Settlement, Petty Cash, Preparing monthly staff & Labour payroll, Monthly over coast summary report with details, attends to all incoming & outgoing call in most effective manner.

• Previous Working as Document Controller/ Admin in Neelgund Developers Hubli – India.

(Hotels, Resorts, Villas)

• At Present Working as Lead Document Controller in New Centre trading and engineering services in Doha - Qatar (for Hamad Medical Corporation, Qatar University, Qatar foundation, Kahramaa, Ali Bin Ali medicals, Sedeer Medicals, Astad, Doha bank, Katara hospitality projects).

TECHNICAL SKILLS

• Pmweb, SharePoint, FTP, EDRMS, Aconex, EDMS, Cpanel etc.,

• Windows operating systems, MS Office, Adobe products.

• Certified ISO Lead auditor (ISO 9001:2015, 14001:2015, 45001:2018)

• Excellent in PMWeb, SharePoint, FTP, Aconex, EDRMS. CAREER PATH IN QATAR & INDIA – QATAR – 10.09.2019 TO TILL DATE 1. Company: New Centre Trading & Engineering Services - (ISO 9001:2015, ISO 14001:2015 & ISO45001:2018. – Doha – Qatar. – From 10.09.2019 TO TILL DATE. Client : M/s. Hamad Medical Corporation, M/s. Primary Health Care Corporation M/s. Qatar University, M/s. Kahramaa, M/s. Astad, M/s. Katara Hospitality, M/s. Doha Bank, M/s. Qatar Foundation, M/s. Qatar Petroleum, M/s. Doha Marriot, M/s. Dana club.

Document Controller - Key Duties &

responsibilitiesProjects

• Set up an electronic library system for the management of technical documentations

• Develop, implementation and maintenance of document control procedures for the efficient management and recording of all documentations.

• Develop electronic filing and archive system and technical library for easy to issuance, storage, retrieval and management of documents

• Prepare submittal Review Form for Technical Team Review & approvals.

• Based on approvals all Technical submittal transmittal page as per the project Manager Instruction and for submission to Consultant/Client Approvals.

• Ensure that all the relevant Project documentation are registered /maintained in the electronic Document Management System & physical files as per standard procedures.

• Ensures that all documents are well checked and submitted on time & responsible for Control/Track/Issue of complete project documentation. Tenders

• Ensures that controlled copies of latest documents and drawings are given to the appropriate staff, contractors and suppliers as applicable;

• Maintains updated records of all approved documents and drawings in the electronic document system and the FTP Server with easy traceability;

• Maintains up to date the files and control logs as per the procedures.

• Develop and maintain the Document Management System.

• Manage all flows of documents either in electronic form or on paper support.

• Ensure Document Management accordingly to established procedures or standards

(documents numbering, formats, issuance, review, dispatch, recording and archiving).

• Maintain and manage electronic and hard copy documents as required.

• Process incoming documentation (registration in the EDMS, internal distribution, archiving).

• Process outgoing documentation (transmit to Client, Consultant and Suppliers/3rd parties).

• Makes sure that controlled copies of latest approved documents and drawings are distributed internally and externally (Clients and Suppliers).

• Ensure control and coordination of projects documentation and data.

• Ensure all drawings/documentation are correctly identified, distributed and filed/stored

• General document control activities such as photocopying, scanning, analysis of Supplier’s documents compliance with Project standards regarding numbering andall others aspect related to document quality.

• Assistance in the preparation collation and issue of reports and registers as may be required

• Communicate and liaise with Project Teams, Suppliers/3rd parties to agree standards, systems, efficient flow of documentation, handover and close-out of Project activity to ensure consistency in document control as required.

• Monitor technical documents review and approval in accordance with agreed schedule.

• Monitoring of documentation progress in cooperation with the project planner

• Produce internal and external (Clients and Suppliers) over-due reports.

• Ensuring the use of standardized forms and templates.

• Set-up Projects folders and facilitate Project communication process.

• Establish and maintain the Master Document Register in cooperation with the Project team.

• Collate, produce and submit QA Documentation for Clients.

• Preparing Weekly Report base on Project Logs ( Summary + Under review) for Client Technical Meeting

• The updated Material approval log, Shop drawing log and daily incoming and outgoing submittal details every day sending through email.

• To assist the department in his correspondences internal & external – drafting, typing & circulation

• To arrange and follow up meeting schedules for directory with Sr. Management and external bodies.

• Manages, maintains and files office documents (correspondence, Specifications, Requests for Information, and other project records) in central repository

• Handling Secretarial jobs in replacement of the secretary while on leave or vacation.

• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.,

• Maintain a safe and secured working environment within Document Control

• Distribute the hard and soft copy of complete tender documents as per the system.

• Evaluate Customer Request for Tender/Bid/Quotation documents

• Identify and learn customer requirements for bid purposes.

• Coordinate bid inputs from all organizational departments.

• Preparation of technical offer proposals based on the requirement with the help of engineers and QS

• Monitor and ensure bid format meets clients’ standards.

• Perform as liaison for Project Management when the tender is awarded and becomes a job.

ISO Management Representative

• Implementation of ISO 9001:2015, ISO 14001:2015 & ISO 45001:2018 Management systems in entire process of company.

• Conducting internal audit & supporting external party for the surveillance audit.

• Renewal of ISO certificates on time.

• Conducting management review meeting.

Document Controller - Key Duties & responsibilities:-

• Receives and registers Client provided document for detail engineering or construction engineering project, including in-house generated document.

• Controls issuance of document numbers, including maintenance of proper document registers for detail engineering or construction engineering project.

• Maintains specifically assigned project database.

• Ensures proper document classification, sorting, filing and proper archiving.

• Review, verify completeness and data accuracy and resolve discrepancies of the technical document with originators prior to submission.

• Preparation of quotation, technical submission documents

• Sending Material enquiry to suppliers

• HR/Immigration documentation

• Coordination with PRO work

• Work progress report

2. Company: M/s Neelgund Developers, Hubli Karnataka. (Civil & MEP contractor.(ISO 9001, ISO 14001, ISO 18001) - July 2012 to Jan 2014 Document Controller cum IT LEAD - Key Duties & responsibilities:-

• Receives and registers Client provided document for detail engineering or construction engineering project, including in-house generated document.

• Controls issuance of document numbers, including maintenance of proper document registers for detail engineering or construction engineering project.

• Maintains specifically assigned project database.

• Ensures proper document classification, sorting, filing and proper archiving.

• Review, verify completeness and data accuracy and resolve discrepancies of the technical document with originators prior to submission.

• Frequently conduct document audits confirming they are current and accurately reflect recorded evidence

• Create document filing and organizing systems that are both effective and efficient

• Latest revision drawings, submittals, etc. are distributed to all locations and involved parties concerned including sub-contractors.

• Log document requests and help retrieve documents as needed for employees

• Manage and maintain project document control schedule, Preparation of QA/QC documents.

• Receiving correspondence from client/subcontractor and distribute it concern department/person.

• Process of distribution of internal correspondence and ensure good relationships with vendors and suppliers.

• Controls all technical documentation related to department and project activities within contractual requirements and Technique procedures (including confidentiality).

• Maintaining all correspondence and other transmittals from the Clients and other contractor / suppliers / vendors etc. in a systematic way to facilitate an easy reference at all time

• Maintain, distribute and track copies of records, policies and procedures, specification, Project Quality Plan, Quality Control Procedure, Material verification Reports, Calibration Certificates, Lab test report.

• Accountable for consistent, timely and efficient execution of the electronic and hard copy work pack distribution process and maintenance of associated systems

• Attending weekly and monthly meetings and up-date action lists and reports

• Ensure that all outdated documents shall be withdrawn and stamped ‘Superseded’ if retained for record purposes.

• Supporting the implementation and use of the project's Document Portal.

• Ensure that all subcontractors’/Vendors documents are reviewed by the Project Quality/Construction Team before forwarding to Consultant/Client approval.

• Work with the document review process within the project team

• Support the QA/QC Manager with the process of information handover from the Project to the Operating Team, ensuring any historical records are complete and archived appropriately.

• Develop and manage Document Workflows.

• Expedite and track status of all documents reviewed internally by Projects.

• Process transmittal of information between Projects and Contractors.

• Process all Project official documentation (includes engineering/technical, correspondence, project management, commercial, etc.) generated by Company and Contractor to be stored in Company's information systems.

• Participating Internal Quality Audits and third party/client representative Quality audits.

• Interaction with procurement department for collecting documents of materials delivered at site and verification of Material Test Certificates (MTC), Material Safety data sheet and the specification requirements.

• Support to prepare EOT

• Well aware of all types of quality documents like ITP, Checklist, RFI, method statements, Nonconformance report, Technical queries, Inspection assignment Package, Disposition Report, Material Request, Technical Approval Request, Civil/Mechanical Completion packages and other miscellaneous project contract documents.

• Office equipment maintenance and Monitors office stationary requirements.

• Manpower invoice monitoring.

• Arrange Staff Safety training programme

• Assist Managers in maintaining files and databases

• Prepare reports, presentations, memorandums, proposals and correspondence

• Schedules appointments and meetings for executives and upper level staff

• Tracks office supply inventory and approves supply orders

• Supporting to Site Administration activities, Daily Manpower report. ACADEMIC DETAILS

Qualification Institution / University Year

ITIL V4 CERTIFIED Axoloas

2018

PMP Project Management Institute

2022

Diploma in Hardware &

Networking

APTECH

2016

Diploma in Mechanical Engineering

Mount Faaran Polytechnic Hubli, Karnataka,

India

2015

SSLC (10th)

Don Bosco High School,Hubli,Karnataka,

India

2012

PASSPORT DETAILS

Passport Number : T4542155

Place of Issue : Bangalore, India.

Date of Issue : 17/01/201

Date of Expiry : 16/01/2023

DRIVING LICENSE

India : Light License - Valid Till 2021

PERSONAL PROFILE

Name : AzharAliBellary

Date of Birth : 08th Nov 1995 Sex

: Male

Nationality : Indian

Marital Status : Unmarried.

Languages Known : English, Kannada, and Hindi

Address : Doha, Qatar

Mobile No : +974-********

E-Mail : adyf7h@r.postjobfree.com

DECLARATION

I hereby declare that all the details furnished above are true and are under knowledge of me.

(Azhar.A.B)

THIS IS TO CERTIFY THAT

Azhar Ali Bellary

HAS BEEN FORMALLY EVALUATED FOR DEMONSTRATED EXPERIENCE, KNOWLEDGE AND PERFORMANCE IN ACHIEVING AN ORGANIZATIONAL OBJECTIVE THROUGH DEFINING AND OVERSEEING PROJECTS AND RESOURCES AND IS HEREBY BESTOWED THE GLOBAL CREDENTIAL Project Management Professional (PMP)®

IN TESTIMONY WHEREOF, WE HAVE SUBSCRIBED OUR SIGNATURES UNDER THE SEAL OF THE INSTITUTE Jennifer Tharp Chair, Board of Directors Pierre Le Manh President & CEO PMP® Number: 3392481 PMP® Original Grant Date: 27 December 2022 PMP® Expiration Date: 27 December 2025

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