RESUME

Contact Info

Postal Address : **** NESTLING CIRCLE, ELK GROVE, CA 95757

Phone Contact: 916-***-****

Email: adyehv@r.postjobfree.com

Personal Details

Full Name: Anjana Mala

Date of Birth: 10 June 1977

Gender: Female

Nationality: Fijian

Marital Status Married

Personal Qualities

Honest, Reliable and Trustworthy

A friendly, happy and sensible person

Caring, supportive and considerate of other

Willing to learn and implement skills

Co-operative team member and can work independently

Sound Listening skills

Hard working and efficient

Dedicated and reliable and will to learn

Team Player

Career Objective

To secure and hands-on position with sustainable developing organisation that values its staff as its most important resources and where existing skills may be utilized and developed. As an outgoing and highly motivated person who is committed and dependable, I am certain I will become an effective member and a valuable asset of my prospective employer’s team. I try to add value to any organization I serve and ensure that we build a great team together and ensure my employer’s business grows from strength to strength. I have over 24 years of Administrative Assistant/Senior Secretary experience serving in the public sector. Educational Background

TERTIARY EDUCATION

Bachelor of Commerce (Management & Industrial Relations & Human Resource Management) – Double Majors

Institute: Fiji National University

Diploma in Office Administration

Institute: Fiji National University

Certificate in Clerk Typist

Institute: Fiji National University

SECONDARY EDUCATION

Field Of Study: Arts/Science

School: Mahatma Gandhi Memorial High School (Form 3 - Form 6) PRIMARY EDUCATION

School: Tamavua Primary School (Class 1- 8)

Short Courses

Certificate in Basic Computer Course

Induction Course

Personal Development for Clerks, Typists and GWE’s Course

H 1 Examination

H 2 Examination

In-house 5S Training

OHS Module 1 & 2

Employment History

1) Ministry of Multi-Ethnic Affairs & Sugar Industry Position Title: Senior Secretary

Duration: February 2023 to 9 June 2023

2) Ministry of Waterways & Environment

Position Title: Senior Secretary

Duration: June 2019 to January 2023

3) Ministry of Public Enterprises

Position Title: Senior Secretary

Duration: February 2016 to May 2019

4) Ministry of Health

Position Title: Typist/Secretary

Duration: 2002 - 2016

5) Ministry of Labour, Productivity and Industrial Relations Position Title: Typist

Duration: 2000 - 2002

6) Ministry of Information

Position Title: Temporary Relieving Typist

Duration: 1998 - 2000

WORK DESCRIPTION

Senior Secretary to Minister for Multi-Ethnic Affairs & Sugar Industry i. The position provides administrative and secretarial support for the efficient day to day management of the Minister for Multi-Ethnic Affairs & Sugar Industry (MMEASI) office. ii. Facilitates the daily updated schedule of meetings and appointments that MMEASI needs to attend. iii. Screening of all incoming calls to ensure that all visitors have an appointment and a scheduled time to meet Minister.

iv. Maintain a clean working environment for MMEASI and ensure that the office supplies in terms of stationeries and equipment are properly maintained and in stock. v. Organize meetings and appointments for Minister including preparing a daily electronic diary and providing advanced briefing to Minister on upcoming engagements on a daily basis, arranging detailed travel plans and itineraries, compile documents for travel related meetings. vi. Ensure that the preparations and documenting of travel arrangements, accommodation bookings and per diem for meetings to venues locally and overseas official duties. vii. Ensure MMEASI’s correspondence are filed properly. Act as custodian of official and confidential documents in MMEASI’s office.

viii. Liaise with Cabinet and Parliament offices in regards to cabinet and parliament papers. ix. Liaise with Ministry of Foreign Affairs Protocol Division in regards to Minister’s overseas travel. Senior Secretary to Permanent Secretary for Waterways and Environment i. The position provides administrative and secretarial support for the efficient day to day management of the Permanent Secretary for Waterways and Environment (PSWE) office. ii. Facilitates the daily updated schedule of meetings and appointments that PSWE needs to attend. iii. Screening of all incoming calls to ensure that all visitors have an appointment and a scheduled time to meet PSWE.

iv. Maintain a clean working environment for PSWEI and ensure that the office supplies in terms of stationeries and equipment are properly maintained and in stock. v. Organize meetings and appointments for PSWE including preparing a daily electronic diary and providing advanced briefing to PSWE on upcoming engagements on a daily basis, arranging detailed travel plans and itineraries, compile documents for travel related meetings. vi. Ensure that the preparations and documenting of travel arrangements, accommodation bookings and per diem for meetings to venues locally and overseas official duties. vii. Ensure PSWE’s correspondence are filed properly. Act as custodian of official and confidential documents in PSWE’s office.

Secretary to the Divisional Medical Officer - Eastern - Ministry of Health

Taking dictations

Scheduling appointments and meetings

Accurate and timely typing of documents

Ensuring necessary follow ups are done

Facilitating an effective and efficient communication network

Ensuring that files, briefs and other documents are well stored and easily retrievable when required

Receive and distribute mails and files

Maintaining good telephone courtesy

Ensuring that overseas and local travels and reservations are arranged well in advance

Maintaining strict confidentiality of all matters relating to staff and patients and the office of the Divisional Medical Officer Eastern

Maintaining effective line of communication and building up good working relationships within the unit, with other units and internal and external customers for collective achievement of the unit objectives.

Maintaining a clean, healthy, safe and productive working environment, comply with OHS Policy at workplace

Contribute to the professional and personal development of other staff in the Unit

Proper use of office equipment

Human Resource Duties while Assisting the Clerical Officer

Processing of annual leave, bereavement leave, maternity leave, long service leave, day offs for nurses and doctors

Processing of forfeiture of salary for absence and late arrivals, overspent sick leaves, sick without sick leaves, bereavement and annual leave for divisional office staff and nurses and doctors Typist - Nadi Hospital

- Enter patients records for their hospital card

- Type patients medical reports

- Telephone Operator for am shift inclusive in job

- Provide secretarial duties to the Sub Divisional Medical Officer - Nadi

- Type monthly, quarterly and yearly reports for all Units (Lab, Radiology, Dietician, Sr-in-Charge, Dental and Pharmacy

- Answer patient's queries and direct them to right places REFEREES

1. Ms. Puja Nand

Ministry of Multi-Ethnic Affairs and Sugar Industry Level 4, Bali Tower, Toorak

Email: adyehv@r.postjobfree.com

Ph: 679-***-****

2. Ms. Archana Devi

Ministry of Environment

Level 2, Bali Tower, Toorak

Email: adyehv@r.postjobfree.com

Ph: 679-***-****

3. Ms. Sweta Kumar

Global Green Growth Institute

Level 9, Ro Lalabalavu House, Victoria Parade

Email: adyehv@r.postjobfree.com

Ph: 679-***-****

Contact this candidate