Lee Mar Cabigon Santillan

Administrative Assistant /Data Entry

Proficient in MS Office (Word, Excel, Power Point, Outlook).

Knowledge in use latest documentation software's (E-BUILDER, Oracle R12 Implementation, EO Portal, Aconex).

Provide a clear record of approved deliverables over the life of the project.

Ability to organize work load and manage a filing methods and management techniques.

Ability to use computer and rapidly input data and retrieve records and information.

Experience of handling Site Document Control team.

Possess excellent leadership and interpersonal skills for managing work and tasks.

Can handle work with minimal supervision and trustworthy. Contact

Phone

870-***-****

Email

leemar_santillan@yahoo.

com

Address

6617 180 ST, Edmonton,

AB T5T2A3, Canada

LinkedIn

https://www.linkedin.c

om/in/lee-mar-

santillan-b746278a/

Skills

Database Management

Microsoft Office

Adobe Illustrator

Customer Service

Verbal and Written

Communication

Language

Work Experience

1. Al Sahel Contracting LLC

Secretary / Site Administrative

June 2021 – Jun 2023

Dubai, UAE

https://alsahelcon.com/

2. Engineering Contracting Company

Assistant Production Coordinator

Nov 2017 - Jun 2021

Dubai, UAE

https://www.eccgroup.ae/en

3. Al-Ghurair Contracting Aluminium

Department Secretary/Document Controller-AGCA Production

Dec 2015 - Oct 2017

Dubai, UAE

https://www.al-ghurair.com/en

4. Ghantoot Road Contracting

Secretary/ Document Controller

Dec 2014 - Nov 2015

Dubai, UAE

https://www.ghantootgroup.com/

5. eTEC SAUDI ARABIA (SIPCHEM IDC Project)

Admin Assistant

Nov 2013 - Nov 2014

Al-Jubail, Saudi Arabia

https://www.sgcetec.co.kr/eng/company/global02.asp Education

2008-2012

Bachelor of Science in Industrial Technology

Nueva Ecija University of Science and Technology

Trainings

QMS Internal Training (ISO9001:2015, ISO14001:2015 and OHSAS18001:2007) TUV Middle East

ERP-Oracle R12 Implementation (Oracle Database) e-Transform, Infosys, Al- Ghurair Business Center, Dubai, UAE

IOSH MANAGING SAFETY Proactive Consultancy Dubai, UAE.

English

2021-2023

2017-2021

2015-2017

2014-2015

2013-2014

Personal Details

Date of Birth

February 20, 1990

Nationality

Filipino (Philippines)

Prepare Daily Reports for submission to the Client / Consultant.

Prepare and ensure timely response of incoming and outgoing Letter Correspondence / Memo of Company, Consultant, Vendors, Client/Consultant and Authorities.

Arrange meeting and prepare minutes for various meetings (Construction Kick-off, Progress Meeting, Operations Managers Meeting, etc.).

Handle site Petty Cash and conduct periodic reconciliation of Cash-on-Hand against invoices and other documents.

Coordinate with drivers for transportation arrangements (Client / Consultant / Contractor).

Apply Notice of Absence, Post Absence and Leave Applications for site Staff in the System.

Request for Documents (Passport, Salary Certificate, etc.) in the System on behalf of site staff.

Follow-up evidence submission of Auditee for closing of CARs in the System.

Raise and respond to SR - Workmanship issues in the System.

Ensure that information (like CIR, Manpower Transfer Letter) are communicated to the concerned employee.

Prepare Saturday Off/Working Schedule for Staff.

Maintain and monitor the Authority Logs.

Prepare Authority Fee and Authority Fine in the System.

Maintain Office Stationery items and accept GIV issued by Storekeeper.

Update the Outward Registers based on the created Letter Correspondence, Memos, etc.

Initiate Supplier and Subcontractor Evaluation in the System.

Maintain and monitor the Project Mobilization Checklist during Mobilization Stage.

Maintain and monitor the Project Closeout Checklist during Handing-Over Stage.

Attend to incoming and outgoing calls.

Update the Contact List regularly (Employee, Subcontractors, etc.).

Submit weekly and Monthly Reports to the Client / Consultant.

Prepare, submit and update Confirmation of Verbal Instruction. Upon receipt from Client / Consultant, circulate and update in the System.

Prepare and submit Request for Information. Upon receipt from Client/Consultant, circulate and update in the System.

Prepare Prequalification Submittal.

Coordinate with Subcontractors for submission of document and drawings submittals (Material, MIR, IR, MS, Prequalification, and Shop Drawing).

Handle site admin work in coordination with Project Manager.

Initiate entry of Annual leave plan in ERP.

Circulate correspondences and submittals.

Nature of Duties Handled

Total Experience

9 Years

Marital Status

Married

Driving License

(UAE) 3871186 & Philippines

Strengths

GTD (Get things done)

Results driven, with strong

project management skills and

EQ to work effectively across

functions.

EQ

Strong emotional intelligence in

working cross-functionally to

project manage.

Industries Expertise

Constructions

Automotive Industries

Manufacturer / Production

Contact this candidate