Kathy Besses

Office Management/ Executive Administrative Professional

Houston, TX 77033

adybms@r.postjobfree.com

+1-832-***-****

Seeking to build a rapport and stability with a well established company, that prides itself highly on building permanent relationships and longevity, with clients, employees, and company. Willing to relocate: Anywhere

Authorized to work in the US for any employer

Work Experience

Office Manager/Office Administrator

PrimeFlight Aviation Services - Sugar Land, TX

February 2021 to December 2021

All clerical duties. manage front area and two other floors of employees, greet, assist and check in- out visitors, out of town employees and guests.

Sign for, Retrieve, document and distribute all mail and packages. Book hotel and travel. Liaison between all departments, hospitality and maintenance. Run errands Created and gave access, passwords, logins etc., to all company platforms via Office Depot, Aramark, Amazon, Fed-Ex, SAP Concur, Airgas, and an array of other sites and platforms. Company card holder and building access platforms to gain entry in designated areas and floors. Responsibly held, made purchases, paid bills, created expense reports, etc., On the corporate credit card with no minimum. Order all office supplies and break room items for entire company. Kept break room and supply closet fully loaded with extra. Maintained printing and shred services and remitted payment. Arranged and Decorated office for all activities, holidays, company functions, birthday gifts, game day kickoffs, treats and acknowledgements. Ordered food and managed over 70 employees. Worked closely with all departments to create the best workspace. Anything that was needed in and around the office.

Executive Secretary/ Office Manager/ Office Administrator Brave Hearts Children Center---Permanently Closed - Houston, TX July 2020 to January 2021

All clerical duties, manage front door and gate, greet, assist and check in- out visitors, Psychiatrist, Police and other off campus personnel. Sign for, Retrieve, document and distribute all mail and packages. Assist DFPS/ Licensing with anything needed.

Gave tour of facility, amendments, kids space, cafeteria, reck area and layout of facility. Liaison between all departments. Order supplies and clothing. Assist kids in their house with any and all tasks. Backup to all staff. Maintained order amongst guests, staff, children and building. Held and signed out company credit card and expenses,awhile creating expense reports. Consistently, kept documents together and requesting any information needed for children's file. Key and Insurance holder for doors and company vans.

Run errands, assist with loading of kids of all ages. Meals purchases, outings, activities etc. Worked closely with all departments to ensure a smooth workspace Office Manager/Front Desk Receptionist

Houston Serenity Place Residential Treatment Facility - Houston, TX December 2019 to July 2020

Contract worker- Permanently Closed..

All clerical duties, manage front desk and gate, greet, assist and check in- out visitors, Psychiatrist, Police and other off campus personnel. Liaison between all departments. Assist kids in their house with any and all tasks. Backup to all staff. Consistently keeping documents together and requesting any information needed for children's file. Key and Insurance holder for doors and company vans Run errands, assist with loading of kids of all ages. Meals purchases, outings etc. Worked closely with all departments to create a good workspace and have normalcy.

Office Manager/Bookkeeper/ Office Administrator

Ascension Child and Family Services - Houston, TX

February 2019 to December 2019

Contract worker

Maintain all Office duties, requests, and all office tasks. Retained and organized medical records for foster care children, including medical, dental, vision, Psychiatric and Psychological visits. Also created and maintained foster parent verifiable information. This would include insurance information, auto insurance, vehicle registration and inspection, fire safety,OMBUDSMAN, pet insurance, etc. Researched Driver History, Inspections and pertinent information for foster parents Scheduled appointments for children and AFS staffs regarding training and requirements Assisted foster care children, parents and support staff in any Administrative duties that pertained to their well being or need and the office.

Handled monthly finances and payouts for foster care parents for their services. Remitted payment for any inquiries or concerns. Kept monthly ledger and provided expense reports for days in care for each child, in each household.

Conducted and documented all training, learning courses, orientations and provided proof of completion for records and for any Household. Database Administrator for all training sights and courses. Liaison between office staff, Foster parents, Foster kids, owner/ director, owner/operations, and any other platform.

Production Planning Clerk/ Procurement

Aerotek/TAS - Houston, TX

November 2018 to February 2019

Contract worker

Processed all old and new invoices for manufacturing material, supplies and parts Fulfilled orders with material needed and researched inventory to complete the invoicing and completion process

Entered all pertinent information, regarding material, supplies and parts Liaison between the office and warehouse at various locations Handled all Work Orders and Purchase Orders for review and submittal Office Manager/Office Administrator/ Office Coordinator Tx Therapy - Houston, TX

February 2018 to October 2018

Contract worker

Opened and closed location daily for business

Handled all office duties including, but not limited to, phones, follow ups, research, appointments and cancellations

Assisted staff and clients with all paperwork and scheduling Managed calendaring for all Speech Therapists & Assistants with day to day monitoring of clients, benefits and appointments

Researched all Medicaid, Private pay and other Insurances for patients Maintained and cleaned office daily and kept supplies stocked and office in order

• Collected payments

• Handled direct administrative issues

• Greeted visitors

Executive Administrative Assistant/Office Manager/ Office Administrator Ascension Child and Family Services - Houston, TX

January 2017 to January 2018

Contract worker

Retained and organized medical records for foster care children Researched Driver History, Inspections and pertinent information for foster parents Scheduled appointments for children and AFS staffs regarding training and requirements Assisted foster care children, parents and support staff in any Administrative duties that pertained to their well being or need

Handled monthly finances and payouts for foster care parents for their services Conducted and documented all training, learning courses, orientations and provided proof of completion Receptionist/ Executive Administrative Assistant/ Mail Clerk/ Coordinator Ultimate Staffing - Houston, TX

August 2013 to January 2017

Contract worker

Initial point of contact

Answer phones, route calls, fax, scan and mail

Greet all visitors, guests and employees

Provide superior Customer Service

Recruiter/ Onsite Staffing Specialists

Manpower - Houston, TX

April 2012 to February 2013

Contract worker

Inital point of contact

Greet all visitors, candidates, employees, and clients Route all calls and forward accordingly

Payroll

Urinalysis

ADP and ADP Portal

E-Verify

New-Hire Orientation/ Termination

Follow-ups

Office Manager/Bookkeeper

Glidden Professional Paint - Houston, TX

December 2010 to January 2012

Contract worker

Inital point of contact

Greet all visitors, candidates, employees, and clients Route all calls and forward accordingly

Payroll

Urinalysis

ADP and ADP Portal

E-Verify

New-Hire Orientation/ Termination

Follow-ups

Education

N/A in Psychology

Southern University & A & M College - Baton Rouge, LA 1997 to 2001

High school diploma

Jesse H Jones - Houston, TX

August 1993 to May 1997

Skills

• Microsoft Office (10+ years)

• Windows (10+ years)

• SAP (10+ years)

• Data Entry (10+ years)

• Outlook (10+ years)

• Typing (10+ years)

• Lotus all (10+ years)

• Winzip (10+ years)

• Powerpoint (10+ years)

• Bookkeeping (10+ years)

• 10-Key (10+ years)

• Alpha & Numeric (10+ years)

• Customer Service (10+ years)

• Accounts Receivable (10+ years)

• Accounts Payable (10+ years)

• Administrative Assistant (10+ years)

• ADP (5 years)

• Adobe (10+ years)

• Quickbooks (10+ years)

• CRM/ Salesforce (10+ years)

• Receptionist (10+ years)

• Mail Clerk (10+ years)

• GIS (10+ years)

• Recruiting (7 years)

• Dispatcher (10+ years)

• Office Management (10+ years)

• Scheduling

• Organizational Skills

• Payroll

• Human Resources

• Time Management

• Computer Literacy

• Billing

• Word

• training

• Marketing

• Executive Support (10+ years)

• HR Assistant (10+ years)

• Microsoft Excel

• Warehouse experience

• Shipping & receiving

• Spanish

• Administrative experience

• Manufacturing

• Inventory control

• Production planning

• Microsoft Word

• Clerical experience

• Eaglesoft

• Swimming

• Front desk

• Conflict management

• Management

• Database Administration

• Microsoft SQL Server

• Databases

• Oracle

• Computer Networking

• Child Protective Services

• Quality Assurance

Languages

• English - Expert

• Spanish - Intermediate

Certifications and Licenses

Driver's License

Additional Information

Immediate availability.

Licensed Notary Public.

Fully Vaccinated with Booster.

Moderate Spanish speaker.

Contact this candidate