Personal Assistant Manager Executive

Email: *************@*****.***

Cell: 082-***-****

PROFILE OF BEVERLY JOOSTE

Current Position

Legal Receptionist

Current Employer

Eugene Marais Attorneys November 2019 To 30 April 2023

Availability / Notice Period

Immediately

Surname

Jooste

Full Names

Beverly

Citizenship

South African

Identity No

650********** Date of Birth: 18 March 1965

Gender

Female

Passport Status

Valid

Residing in

Vanderbijl Park

Areas to consider

Willing to relocate

Languages Spoken

English / Afrikaans

OVERVIEW

I have been recommended for my good interpersonal and excellent communication skills

Very hard worker, self motivated, stays focused under pressure

PERSONAL ASSISTANT SKILLS / KNOWLEDGE

1.Administrative

2.Appointments

3.Correspondence

4.Errands

5.Events

6.Event Planning

7.Filing

8.Implementing Procedures

9.Maintaining Schedules

10.Meetings

11.Office Management

12.Project Management

13.Research

14.Scheduling

15.Taking Dictation

16.Taking Messages

17.Taking Notes

18.Travel Arrangements

19.Travel Planning

COMMUNICATION SKILLS / KNOWLEDGE

1.Answer Phone

2.Communication

3.Email

4.Greeting Visitors

5.Handling Inquiries

6.Networking

7.Screening Calls

8.Verbal Communications

9.Written Communications

FINANCE SKILLS / KNOWLEDGE

1.Accounting

2.Budgeting

3.Purchasing

4.Sourcing

5.Shopping

TECHNOLOGY SKILLS / KNOWLEDGE

1.Computer (PC, Mac, tablet)

2.Database Management

3.Presentation Preparation

4.Reports

5.Word Processing

PERSONAL MASTERY SKILLS / KNOWLEDGE

1.Confidentiality

2.Diplomatic

3.Discretion

4.Flexibility

5.Interpersonal

6.Multitasking

7.Organization

8.Positive Attitude

9.Problem Solving

10.Professional

11.Self-Motivated

12.Team Player

13.Time Management

Work Independently

EDUCATION QUALIFICATIONS

Qualification

SAGE VIP Payroll & HR

Year

2013

Premier HR Job Management

Premier HR Employee management

Premier HR Report Writer Workshop

Premier HRE equity Workshop

Premier HR Skills Workshop

Premier HR Performance management

Qualification

MBA

Year

2013

Qualification

Advance Intense Executive Assistant & Office Professional

Year

2013

Qualification

Protocol Meetings & Effective Minutes

Year

2013

Qualification

Effective Business Writing

Year

2009

Qualification

Public Relations

Year

2009

Qualification

Development Programmer Office Professional

Year

2009

Qualification

Secretarial Diploma

Year

2003

Qualification

Switchboard

Year

2001

Qualification

Database

Year

2000

COMPUTER LITERACY

1.Microsoft Word

2.Microsoft Excel

3.Microsoft Power Point

4.Microsoft Outlook

5.Microsoft Access

CAREER DETAILS

Name of Employer

Plastic & Reconstructive Surgeon DR VENTER

Designation / Title

PA Assistant Front Desk

Period of Employment

May 2019 – September 2019

Frontline. Patients a big priority

Continuous communication

Assisted Dr Venter, the wound clinic and the Practice

Contacting Medical Aid with Authorisations, queries

Done billings & queries

Made appointments, followed up

Ordering Stock, surgical garments prosthesis

Arranged theatre bookings for Hospital Anaesthetist, an Assistant to Dr

Ward bookings for patients

Liaised with Lancet & Ampath for pathology reports.

Oncology patients (prof Benn)

Milpark Hospital

Acting as a first point of contact: dealing with correspondence and phone calls

Managing diaries and organising meetings and appointments, often controlling access to the manager/executive

Booking and arranging travel, transport and accommodation

Organising events and conferences

Reminding the manager/executive of important tasks and deadlines

Typing, compiling and preparing reports, presentations and correspondence

Managing databases and filing systems

Implementing and maintaining procedures/administrative systems

Liaising with staff, suppliers and clients

collating and filing expenses

Name of Employer

MEDIHELP

Designation / Title

Receptionist

Period of Employment

October 2017 – April 2019

New applications, terminations, adding dependents, de registration of dependents, following up at Call Centre, *******@********.*** for new and reordered cards, chronic, claims

Notifying members about queries – advising members on Medical Aid.

Following up with Head Office – stats, feedback on a weekly basis.

Going out to Mittal in Vereeniging once a week to assist members with information, queries.

Filing documentation – applications, compliance

November 2017 brought in over 130 new applications for Medihelp.

November 2018 brought in over 90 new applications for Medihelp.

Medgap – Guardrisk cover policy – claims, new applications, marketing

Name of Employer

Lateral Unison PTY

Designation / Title

Personal Assistant

Period of Employment

April 2017 – May 2017

Dealing with Medical Aids - Discovery, Momentum, Liberty, Sanlam Topmed, Fedhealth, Bonitas dealing with client’s new applications, lapses, complaints, Section 14 transfers, adding dependents, and medical cards

Booking appointment for Vitality members. Marketing

Arranging appointments for Vitality at Planet Fitness

Assisting Broker where I could telephone calls walk in clients, making appointments, following up on appointment, welcome calls

Compliance – Date of First Appointments, updating CMS for Brokers, Key Individuals for Tigiza Holdings, renewing of certificates

Completing of Brochures

Reminders, Sales, Email

Then started with Tenders and assisting on the Switchboard

Name of Employer

Reddam & Reddford House

Designation / Title

Sales Manager

Period of Employment

September 2014 – December 2014

Ordering & selling of School uniform & Stocktaking

Liaised with parents school staff and pupils as the Head office is in CapeTown

I had3 Sales ladies

I had temp staff over the period of December which was paid out of the petty cash.

Cashing up the till every day

Name of Employer

Nedbank Corporate Bank

Designation / Title

Personal Assistant Executive

Period of Employment

March 2014 June 2017

Acting as a first point of contact: dealing with correspondence and phone calls

Managing diaries and organising meetings and appointments. Many PAs control access to the manager/executive

Booking and arranging travel, transport and accommodation

Organising events and conferences

Reminding the manager/executive of important tasks and deadlines

Typing, compiling and preparing reports, presentations and correspondence

Managing databases and filing systems

Implementing and maintaining procedures/administrative systems

Liaising with staff, suppliers and clients

Collating and filing expenses

Conducting research on behalf of the manager

Name of Employer

Alt-risk PTY LTD

Designation / Title

Receptionist

P.A.to Distribution Director,

Underwriting Strategic Director and Strategic Director

Assisting in the Human Resources Department

Period of Employment

February 2005 – May 2013

Switchboard I Receptionist

AirLineTravelarrangements-National&International,accommodation,carrental

Implementing Health & Safety-OHSAct

Maintain ing of Building

Purchasing of consumables, flowers

Organizing Directors diary-Making and following up an appointments

Assisting Directors where possible with personal errands

Faxing & Filing

Ordering of Stationery

Management Monthly reports

Collating the boardrooms for events-refreshments, seating, for+-120people

Distribution fees for Franchise sand branches-collate, arrange payments, schedules and statements and Hollard Investments

Typing Distribution contracts

Monitoring e-mail traffic for Directors

Underwriting Director Dalene Allen wont cover for the FIAAwards2012.OrganizedSeminarsat SandtonContentionCentre,conferencingcallsandworkingwithICLAM,SASIMU,MUSC, MUNICH and HANNOVER-RE due to being an Executive Personal Assistant.

Name of Employer

BOARD Long Year

Designation / Title

Receptionist

Secretary to Line Manager

Period of Employment

1994 – 2003

Switchboard/Receptionist

Typing correspondence General Meetings

Ordering of cellophanes billing and payments

Responsible for purchasing of consumables and stationary

Ordering of Diners Credit Cards, Petrol cards and the billing and payments

In control of the Boardroom bookings for meeting and events

Incoming and outgoing mail

Faxing and Corporate filing

Full admin duties regarding payments

Retrenched-workedinBoartLongyearSprings-EasiHR,DataInput,Timesheets,EmployeesFiles, Pension, UIF, Medical & Sick Leave cards

Name of Employer

Standard Bank

Designation / Title

Front Line

Period of Employment

1982 - 1994

Enquires-Switchboard

Savings & Cheque department

Debtors & Creditors

Ledger Accounts-Statements & Invoices

Foreign Exchange

Date Input

Client Liaison-Managing customer queries

Filing & correspondence

Taking in bulk cash

Paying out bulk-cash

Paying labourers salaries

Cash requisitions-making up

Balancing the daily cash

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