Administrative Assistant Support

Valarie M. Byers

Birmingham, AL • 256-***-****

adyaym@r.postjobfree.com • linkedin.com/in/valariembyers256 Chief of Staff Strategy Dynamic Cross-Functional Leadership Utilizing over 15 years of experience across multiple business disciplines to enable leadership teams to focus on the largest strategic initiatives by assuming day-to-day responsibilities for the organizational and operational results. Effectively partnering with managers to achieve strategic and tactical alignment across programs, initiatives, budgets, resources, and timelines. A true connector of people and ideas. CORE COMPETENCIES

Cross-Functional Communication • Community Development • Budget Management • Analytical Continuous Process Improvement • C-Level Advisor • Day to Day Operations • Board-Level Presentations Vendor Management • Metrics Driven •Visual Design • Investor Relations • Strategic Exceptional Oral and Written Communication • Team Focused • Relationship Builder Thrives in High-Stress Environments • Collaborative • Detail Oriented • Systems Implementation Proactive • Budget Planning • Active Listener • Tenacious • Works Well with Ambiguity CAREER HIGHLIGHTS

● Managed and coordinated the calendar and daily operations for the Chair of Radiology giving efficient support and leadership among administrative staff for process and effective support of Radiology and School of Medicine Staff at the University of Alabama in Birmingham, AL.

● Planned and coordinated travel details, ground, air and professional organization board of governance details; reconciling travel expenses to designated organizations for reimbursement and budget compliance.

● Orchestrated the operations of 3 colonels at the Space and Missile Defense Command to provide consistent readiness for the implementation of the Army mission for the United States Armed forces operations.

● Maintained 100% mandatory quarterly training for the Department of Defense functional operations creating awareness and reduction in sexual harassment and suicide while building employee morale.

● Developed guidelines for the timely development of travel policy exception process for Army officials, civilians, and contractor personnel during COVID-19 restrictions that ensured no downtime during the transitions.

PROFESSIONAL EXPERIENCE

Birmingham, AL University of Alabama January 2022 – Present

Executive Assistant II

• Advanced Executive Support in the Department of Radiology utilizing independent judgement to plan and direct the daily support to senior professor and chair; providing detailed focus on the efficient management of complex coordination of senior medical directors.

• Agenda planning for confidential executive leadership councils; coordination of attendees, attention to detail for execution of mission focused support for engaging and approaching confidential content.

• Project coordination and leadership for special department and organizational projects; development of presentations, participant and panel surveys while including the professional input of senior leadership; identifying and solving process and presentation for executive leadership.

• Office management and training of 7-15 administrative associates for the preparation of annual performance review for the department of radiology for 80 physicians; performance review coordination of medical directors, section leaders, and department chairs leadership review for 10 sections; providing complete support documents for all annual reviews.

• Budgetary compliance for all executive travel for department chair travel, management of professional, vacation, and personal leave; travel consolidation; reservations, agenda planning for Huntsville, AL Phoenix Services - Redstone Arsenal September 2014– December 2021

Executive Administrative Assistant November 2016–

December 2021

Valarie M. Byers 2

● Administrative support to the Army capabilities management division made up of 60 army specialists under the directorate of senior Army leadership, leading the operational procedures for 20 executive assistants which improved administrative processes, time management and overall performance among the administrative support team.

● Worked closely with leadership on special assignments related to the enhancement of business operations, supporting strategic initiatives, and fleshing out capabilities to initiative, maintain, and prepare for team readiness.

● Increased mandatory training reporting from 70% to 100% quarterly by developing a tracking system for all training which required all personnel to report completed training, allowing for visual updates and motivating employees to comply with requirements.

● Reduced travel audit errors to zero for division travel voucher analysis for budget compliance for all Military and Civilian employees by training and directing in budget compliance; resulting in 65% budget improvement.

● Developed effective performance standards for in-processing and out-processing military and civilian personnel for significant personnel transition results.

● Maintained budget compliance to meet fiscal year operational goals for the overall Department of Defense budget requirements which influenced employee ethics, safety improvements, and increased compliance with government regulations to 90% improvement for the fiscal year.

● Subject matter expert on Army policies, executive guidelines, travel policies, and official documentation for training and support of 20 executive assistants.

● Successfully created alignment and buy-in within the project team by utilizing kick-off and touch base meetings, working sessions, email updates, regularly published timelines, and quick executive updates.

● Routinely identified issues that impeded business group success and provided solutions and recommendations.

● Maintained and prioritized a pipeline of opportunities to drive efficiency and productivity across the company.

Badge Checker September 2014-November 2016

● Administrative support to the physical security for the reception at four entry locations.

● Verification of personnel and visitors to AMARDEC that reduced unauthorized physical security risk.

● Compliance maintenance for physical security guidelines for the securing of entry doors and facilities to prevent the threat to the safety of all personnel and Department of Defense facilities.

● Support to employees at four gate entries for breaks and absent employees in compliance for 24/7 entry coverage to the secure federal facility.

● Answered gate entry alarm and logged incoming and outgoing vendor activity daily reducing security risk for unauthorized entry and to ensure authorized entry was not expired.

● Received all visitors, registered visitor requested location, and assigned a visitor badge to provide physical identification of all entries.

PREVIOUS WORK EXPERIENCE

Rose State College, Adjunct Business Professor

Possibilities Neighbors in Action, Office Manager

Metropolitan Library, Technology Assistant

Oklahoma University Health Science, Clinic Coordinator/Billing Specialist EDUCATION

Walden University, Doctorate Business Administration - Organizational Leadership

(ABD)

Southern Nazarene University, Master of Science in Management 12/2022 Talladega College, Bachelor of Art in Business Administration 5/1989 SECURITY

Government Security Clearance

Contact this candidate