Administrative Assistant Project Management

Antoinette Estrella

623-***-****- ********@*****.***

Summary:

Administrative professional with 10 years combined experience in accounting, recruiting and staffing, project management, and supporting Executives in corporate and federal settings.

Skills:

Software: Microsoft Office, Outlook, Excel, PowerPoint, Adobe, ADP, Omega, Workday, QuickBooks, One Drive/SharePoint, Indeed Admin, LinkedIn Admin, ATS Tracker, Go Daddy, QuickBooks, SAP- Arriba/Fieldglass, TASC benefit coordination

Education:

Bachelor's Degree: Western New Mexico University

Experience:

Top Source Talent LLC Phoenix, Arizona

Technical Sourcer / Full-Cycle Recruiter / Talent Acquisition Specialist May 2021 – Present

Support on average of 20-35 requisitions concurrently. Calibrate searches to accommodate hiring needs. Source and recruit for high visibility roles, streamline processes and utilize Boolean search strings. Leveraged multiple recruiting Job Boards, including Indeed, LinkedIn, HireEZ, Hiretual, GitHub, and Slack. Update candidates’ statuses through Applicant Tracking System (ATS) systems. Reduce the time on hiring for hard-to-fill roles. Execute efficient recruiting strategies, vet resumes, interview candidates, present qualified candidates to hiring managers, and solicit feedback to refine recruiting strategy. Conduct telephonic or virtual interviews and recommend top talent for a wide variety of positions. Screen, evaluate, and follow up with candidates on requirements to be hired. Liaison between candidate and Hiring Manager. Negotiate candidates’ salaries.

Recent sourcing roles in the Semiconductor Industry include SW Engineers, HW Engineers, Electrical Engineers, Mechanical Engineers, Architect Engineering, and Manufacturing requisitions. Healthcare Industry recruiting for Executive roles that include Optometrists, Ophthalmologists, and Directors of Nursing (DON) roles.

Executive Recruiting: Executive Administrative Assistant, Director, CEO, CFO, and R4R role i.e. technical sourcers, and full-cycle recruiters.

Anne Ross and Associates

Bookeeper

Glendale, Arizona

October 2018 – March 2021

Provided executive support. Accounts payable and accounts receivable while being detail-oriented. Balanced and reconciled accounts. Assisted in ADP and QuickBooks software programs with payroll and invoicing. Prepared financial statements, analyzed account data, and generated reports to assist clients with Profit & Loss. Deposited funds and maintained the highest level of confidentiality.

Cavanagh Law Firm

Accounting Clerk

Phoenix, Arizona

July 2013 – January 2017

Tendered assistance for 2 executives and 10-15 attorneys. Processed daily AP and handled payment reconciliation. Vetted billing drafts and transmitted electronic invoicing. Inputted vendor payments, distributed invoices, and prepared deposits. Docketed court events and calendar items for Attorney business needs.

U.S. Bankruptcy Court

Analyst

Phoenix, Arizona

June 2011 – May 2013

Provided support for several managers and external customers. Reviewed incoming documents and tracked data. Facilitated between executive staff and external customers. Tracked and sorted data, processed documents, prepared and analyzed reports for executive staff. Assisted in advising project management and handled data queries from external customers.

Vangent

Phoenix, Arizona

Full-Cycle Recruiter / Talent Acquisition Specialist

Assisted with high-volume recruiting for the healthcare industry. Built relationships with the Hiring team. Liaison between hiring managers and candidates. Streamline processes and utilize Boolean search strings. Leveraged multiple recruiting Job Boards. Update candidates’ statuses through Applicant Tracking System (ATS) systems. Negotiated salaries. Assisted with onboarding. July 2008 – June 2011

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