Anabela Espinoza

Houston, TX *****

713-***-****

ady90b@r.postjobfree.com

SKILLS

MS Word, MS Works, Excel, Access, MS Projects, Microsoft Outlook, Microsoft Photo Editor, PowerPoint, Adobe Acrobat, Able 2 Extract, Microsoft Publisher, Blue Beam

Coreworx, LiveLink, OpenText eRoom, Procore, Newforma, Documentum, SharePoint, InfoWorks, ProjectWise, AX, PDM, FileNet, IDocs, ShareFile, GEP, Ariba, Avetta, Aconex

AutoCAD – Basic

JD Edwards, SAP, Oracle, Wellview, CMiC

Experience working for EPC companies. Architects, Right of Way, Oil and Gas, Manufacturing and Chemical Companies

Process Safety Management (PSM)

Procurement Support – Worked with Ariba, Avetta, PO entry in SAP, GEP, SharePoint Design, TEAMs (Chat, Shared Documents, Channels)

Contracts / Subcontracts – Updated contracts and addendums, distributed to Sub-Contractors, Coordinated for Signatures, Uploaded Executed Contracts and Task Orders in EDMS

Budget Review, Accounting, Billing, Accounts Receivables, Accounts Payable, Collections, Cost Plan, Change Orders,

Purchasing, AFEs, Lease Schedules

Reports – Typed and filed, RFPS, purchase orders, typing (quotes, weekly and monthly reports, visit reports, memos, letters).

SAP – Entered purchase orders, requisitions, pulled general arrangements drawings, quality logs and notifications.

Procedures - Wrote work instructions, procedures, and created workflows.

TWIC Card

Notary Public

Certificates of Insurance and W9s – Requested from subcontractors and tracked.

Certified Payroll – Spoke to subcontractors and confirmed hourly rate was correct.

Bilingual – English / Spanish

Record Retention – Hard Copy and Electronic – Followed the company’s record retention policy.

Trained Engineers and Team Members on ProjectWise and Documentum. Coordinated training classes.

Exposure and familiar with MOP, FERC, PSIG, ANSI, ASTM, ASME

Transportation / Logistics - Prepared documents to clear customs. Import/Export shipments, bill of lading, Billing – COD’s, PPD, third party billing, rates, tracing shipments, OS&Ds.

Import / Export - Prepared documents from international suppliers, sent to customhouse brokers and customers, calculated purchase, and sales amounts on invoices, preparing marine declarations, shipping advice, calling steamship companies for ETAs, tracking vessel and containers, coordinating delivery of shipments arriving on vessels, receipt on vessel, and billing.

Excellent customer service experience, ordered supplies, travel arrangements, reservations, answered phones, scanning.

PROFESSIONAL EXPERIENCE

STOA Architect (Fentress Architects – Short Term Contract) 02/2023 to 4/2023

MLIT (Austin-Gilbane Joint Venture) and CBIS Foreign Flags (Hensel Phelps)

Document Control Manager

Aconex - Downloading/Uploading (Field Observation Reports file on Network drive, create workflow in Aconex for review) Logging of Field Observation Reports – Passed and Failed utilized in Quality Meeting.

Testing and Inspection Reports downloaded and filed on Network Drive and ShareFile

Created a filing index and log based on specifications/test matrix. Created folders on Network Drive and ShareFile

Daily Reports – Download from Aconex, file on Network drive and ShareFile.

File 3 Week Look Ahead, Deficiency Notices, Current and Overdue Aconex Workflows, Project Schedules, OAC Meeting Minutes, Weekly Quality Control Meetings

Submittal Report Audit - Received submittal report from General Contractor confirmed all submittals matched our records/report.

Aconex Workflows and Reports/Queries

Meetings – Attended Quality Control, Construction Administration, Architectural.

IAH Badging – Set badging appointments for new applicants and re-applicants, maintain badging log for 20 consultants (80+ employees

Safety Training – Maintain Log for Safety Training for 80+ consultants.

Wrote procedures for Badging, created Work Plan and Work Instructions / Procedures.

RFI Posting – Post stamped drawing on Network drive “Posted Drawings” per permit. Slip sheet the extracted sheets into the posted volumes on Network drive and update RFI log.

Close-Out Documents

Albemarle Chemicals (Oxford Global -Short Term Contract) 09/2022 to 11/2022

Document Control

Uploading of documents and drawings in Aconex

Quality check of drawings following a rejection criteria checklist and vendor and subcontractor rejection criteria checklist

Worked with engineers to ensure disciplines and document types were coded correctly.

Ascend Building Materials (HKAA Enterprises – Short Term Contract) 05/2022 to 7/2022

Procurement Project Support/Coordinator – Capital Projects

Received Requisitions and Entered Purchase Orders in Winshuttle and SAP. Emailed Supplier Purchase Order.

Onboarding of New Suppliers – Emailed documents to suppliers, quality checked and uploaded into GEP (W-9, New Vendor Form, EFT Banking Form, Banking Instructions to Wire Funds, Contractor Checklist – Safety Requirements, Certificate of Insurance

Checked Avetta software to ensure suppliers were up to date with safety and insurance.

Updated Templates in Word - Master Service Agreements, Request for Proposals, Attachments, Schedules, Appendices, Contracts

Uploaded Contracts in GEP – Entered information from the contracts into GEP.

GEP – New software implemented. Utilized for New Supplier Management, Contracts, Sourcing (Quotes, RFIs, RFPs), Purchase Orders

Created Workflows for Processes for New Supplier

Created Step by Step Checklists for New Supplier Entry in GEP, and Purchase Order Entry in SAP

Researched suppliers for contact information to email instructions on GEP login. Contacted Suppliers for contact information.

TEAMS – Uploaded Templates in TEAMS for Manager Review

SharePoint – Uploaded final documents to be utilized by stakeholders and updated the SharePoint Webpage

Lay off Due to Covid 1/2021 to 04/2022

DOW Chemical Company (Kelly Services – Short Term Contract) 06/2020 to 12/2020

Turnaround Planner Assistant

Provided Administrative office support for the Site Service ML, Turnaround Manager, and Coordinators

Maintain contractor time keeping logs, time management system data to general TA resource utilization reports.

Managed and arranged all turnaround work packages.

Create folders on the server for planner to file all documents for packages.

PDF documents

Printed and managed the distribution of all packages to contractors and turnaround personnel.

Verify all steps are completed on the PM closure report documents and entered information was entered in SAP.

Verify PM Closure Report are signed by Turnaround Coordinator.

Communicated with Turnaround Coordinator and Planners discrepancies.

Petrologistics (Clear Point Technology – Lay off due to Covid) 01/2020 to 03/2020

Project Coordinator / Document Control

FEED - PDH (propane dehydrogenation) facility planned for the U.S. Gulf Coast

Created Project Index and set up folder structure in ShareFile based on IDocs folder structure from McDermott.

Printed, assigned, logged, and expedited technical queries. Uploaded signed technical queries in IDocs.

Assisted team with formatting Word Documents

Filed all documents in ShareFile – Drawings, Reports, 3D Model, Minutes of Meetings, Action Item Log, Technical Query Log, Procurement Documents and Vendor Emails

Master Document Register and Expediting Report – Downloaded and Distributed

Transmittal Logs – Incoming and Outgoing – Received and monitored logs provided by McDermott.

Blue Beam Sessions – Opened and Closed Blue Beam Sessions

Created a Rejection Criteria Checklist for Petrologistics to Quality Check documents received from EPC companies.

Created a Workflow for Technical Queries between Petrologistics and McDermott

Transmitted Documents from Petro logistics to McDermott via Manual Transmittal / ShareFile – Quality Checked and Distributed

Checked IFF drawings from Project Manager’s signature.

Attended meeting and took notes, captured any actions required by Petrologistics and ensured they were completed.

Updated Team Roster

Deliverables – Phase I and Phase II – Worked with McDermott document control to meet deadline of deliverables and uploaded in ShareFile.

Downloaded all FEED documents from IDocs for Petrologistics and uploaded in ShareFile.

Administrative Support and Expediting – copied, scanned, updated spreadsheets, and assisted in setting up meetings.

Anadarko Midstream Facilities Documentation (Bergaila Employment – temp) 06/2019 to 07/2019

Document Control

Uploading of Central Facility documents in Open Text and applying the correct meta data and PSM (Process Safety Management Element) to Electrical, ISOs, P&IDs, and various other documents.

Work with technical point of contact to determine the types of drawings by reading the contents and understanding the drawings to apply the correct PSM and metadata.

Proserv

Project Coordinator 12/2018 to 02/2019

Assist in tracking COIs and W9s

Set up Aker – Hebron and Wood – Hibernia projects in AX system – Injection and Production Modules

Create schedule in MS Projects based off PO dates, input milestone dates in AX system, invoice after each milestone.

Work with production and procurement to ensure all parts are received and delivery dates are met.

Track delivery dates for long lead items in AX and invoice for long lead items once they ordered and received.

Assist purchasing with expediting.

Set up SDRL – Supplier Document Register List based on Clients SDRL – Coordinate with Document Control to populate document numbers.

Coordinate NDT report with Safety. Emailed results to client.

Coordinate PMI testing with Production and submit to client.

Added document numbers and tag numbers based of the SDRL on documents and forward to Document Control to be submitted to client,

Prepare shipping documents, commercial invoice, and shipping release. Coordinate delivery of modules with shipping.

Assisted Document Control retrieving final documents required by clients and invoiced clients.

Assisted with creating Data Books, Updated TOC, Pulled GA drawings, Quality Logs, Quality Notifications, Part Reports, Component Records from system. Received Traceability Records, NDEs, various reports from suppliers.

Structure Tone – General Contractor – Interiors (Lay Off) 08/2018 to 11/2018

Project Support

Downloaded, Printed and Distributed Requests for Proposal (RFPs) from CMiC

Downloaded, Printed and Distributed Submittals from CMiC

Reports – Typed and Distributed Meeting Minutes, Weekly and Monthly reports and distributed via CMiC.

FTP Sites - Downloaded and filed documents.

Transmitted RFPs and Submittals for various projects

Tracked contract redlines to signatures.

Managed vendor quotes and vendor adds into company system.

Managed correspondence between owner and suppliers.

TransCanada Pipeline (Short Term Contract) 03/2018 to 06/2018

Drafting Coordinator / Document Control

Ensured engineering drawings conformed to the company’s drafting standards (plot plans, process flow diagrams, process instrumentation diagrams, etc. Quality checked all documents (title block, revisions, dates, redlines made by the engineering, procurement company, etc.) Quality Control of completed drawings and designs to drafting specifications and standards.

Participated in 30%, 60%, 90% design review meetings.

Checked in / checked out drawings within drawing libraries in FileNet.

Identified conflicting drawings and worked with project managers to correct them.

Assigned new numbers and revisions.

Record Retention – Prepared transmittal for documents / drawings for record retention to be uploaded in FileNet and sent offsite.

Daikin / Goodman Manufacturing 02/2017 to 02/2018

Document Control / Project Coordinator

Organization of two years of construction documents for new $400 Million Facility – DTTP, Waller, Texas; completion target date of one year which included Drawings, Change Requests, Change Proposals, Change Orders, Pay Applications, and Reports

Coordinated all Pay Applications, Change Requests, Change Proposals, and Change Orders for signatured, distributed and uploaded into OpenText.

Quality checked Pay Applications, Change Requests, Change Proposals, Change Orders, Drawings, Reports

Processes and Procedures – Typed all processes and Procedures for RFIs, Submittals, Invoices, and New Projects Set up.

Tracked and Uploaded W9s, COIs, LOIs, Sub-contracts

Opentext / LiveLink – Implemented, trained engineers, uploaded 5,000+ as built drawings and previous revisions.

Type Reports, Minute Meetings, Recaps of Meetings

Coordinated and set up meetings.

Managed all Permits, uploaded into custom system for tracking of all permits.

Record Retention of all documents (hard copy and electronic) according to the company’s record retention policy.

HNTB – Right of Way Department – TXDOT 06/2016 to 12/2016

Document Control / Project Administrator

Processed all Appraisal Reports, A10’s to Texas Department for Approval

ProjectWise – Implemented, trained approximated 20 sub-contractors, granted access / rights, uploaded all executed Contracts, Task Orders, Appraisal Reports, A10’s, Title Commitments, ran report for all transmitted documents to TXDOT and documents received.

Transmitted all Documents needing approval to Texas Department of Transportation via formal transmittal and Dropbox.

Check all documents for proper signatures, proofread all documents before distributing and uploading in ProjectWise.

Set up all document control processes and maintained distribution.

Adobe Professional - Convert Word and Excel Documents as needed. Combine reports and create Adobe Portfolios.

BASF Chemicals 1/2015 to 01/2016

Document Control / Project Administrator

Set up all Document Control Processes, Procedures, Workflows, and Documentum Repository for BASF – North America

Documentum Administrator, Support, Training, Trouble Shooting for approximately 60 engineers and Project Managers,

Migrated Projects from Germany to North America Repository, Granted / Requested Permissions for both German and US

Repository, Supported Document Control for approximately 10 projects – Study, Pre-FEED and FEED Phases

Document Control for (1) Project in Detail Design – Set up Matrix, Distribution Lists, Project Folders in Documentum, created.

transmittals, logged documents, ran reports on outstanding documents.

Worked with various sites to request native drawings.

Worked with various FTP Sites

Plotted Prints for engineers, ordered supplies, troubleshooting when plotter had issues.

Record Retention of documents – Audited projects to ensure the company’s record retention policy was adhered to.

EDUCATION

Valley School of Business General Business/Computer Classes – 1 year certification 1986 – 1987

Houston Community College Microsoft Office computer classes 1999 – 2000

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