Administrative Assistant Data Entry
Resume:
Roland Morris Jr.
Birmingham, AL 35217
ady7rt@r.postjobfree.com or ady7rt@r.postjobfree.com
Relevant Experience/Qualifications
** **** ***** ** ********** in implementation of programs pertaining to Military personnel and training
Highly self-motivated professional with 25 years of supervising both military and civilian employees.
Data entry clerk for Marine Corps Recruit Training Depot San Diego, Ca.
3 Plus years in financial analysis, budget preparation, monitoring reports, and healthcare
Proficient in Microsoft Excel, Office, Word, Access, and Microsoft Database
20 Plus years of Accounts payable and receivable
Tactical assistance, management, human relations, inventory control
20 Plus years of experience in administrative assistant, Accounting, Financial Management
Proficient in Prioritizing and multi-tasking, conflict resolution, and leadership
Strong management and people skills
Strong problem-solving skills
Highly motivated self-starter, detail oriented, reliable, team leader, organized, and dependable
Knowledgeable in implementing administrative policies and procedures
20 Plus years’ experience of data entry, maintaining databases, and customer service
Knowledgeable of regulation directives policies and procedures regarding the receipt, storage, handling, and destruction of controlled or sensitive materials
Implement and maintain all office and recordkeeping systems.
Maintains a comprehensive database by developing and tracking records and reports related to incidents, accidents, average daily attendance, and test scores
Use both computer and manual filing systems which allow for efficient collection, retention, and retrieval of information; completes forms which include purchase orders, online supply orders, conference/travel claims, mileage claims, timesheets, evaluation forms, enrollment cards, rosters, and other related forms
Create and maintain student files; maintains records for Instructors and budgets, student body funds, attendance, and other related records as needed.
Acts as liaison between the school site and the public by conveying information concerning rules, regulations, policies, and laws; greets and directs visitors.
Address standard inquiries by letter, phone, e-mail, fax, or personal contact; maintains internal communication system insuring instructional, and support personnel are kept informed of needed information • Performs other duties as assigned
Experience
Business Office Associate
Employer: Hoover CarMax Hoover, AL Jun 2021 - Present
-Complete administrative task to support all store departments.
-Provide customer service by greeting customers and guiding them through the paperwork process.
-Communicate effectively with customers and business partners.
-Maintain coverage at appraisal desk and answer multi line phones.
-Process paperwork associated with retail automobile sales, including printing daily reports.
-Maintaining deal jackets.
-Contacting finance companies regarding contracts.
-Obtaining required information regarding registration and titling.
-Auditing completed paperwork.
-Process all paperwork associated with an appraisal purchase including title collection calls and follow-up.
-Managing cash including receiving and counting money, distributing funds, preparing deposits and handling of the safe with considerations to security.
-Processing paperwork affiliated with the state DMV, including submitting paperwork necessary to title and register a vehicle for a customer after the sale.
-Clerical responsibilities include copying, filing and answering phones.
Document Automation Technician (EMS)
Billing Specialist: GS-303-07
Employer: DLA NAS Point Loma, San Diego, CA Jan 2021 – July 2021
- Managed administrative duties associated with billing specialist, funding, and asset management
- Sending and receiving customers renewal packages requesting funding, and ensuring all assets are fully funded
- Review funding balances and the returning unused funds to the customer
- Responsible for researching all billing issues
- Responsible for Funding Asset Master Specialist to prevent EMS accounts receivable from aging over 90 days
- Reconcile customer accounts monthly
- Maintain off-line Excel spreadsheets and Database for all funding of assets
- Responsible for creating Manual sale orders for purchases and all other billing
- Responsible for verifying and matching Invoices for payment
- Responsible for the day-to-day communications with customers to resolve any issues that arise
Office Services Assistant: GS-303-08
Employer: DLA Document Service, Ramstein, Germany Dec 2018-Dec 2020
- Assisting the Office Director with coordination of all data calls
- Maintained statement of accounts for certification of the billing statement
- Coordinate and track travel expenditures
- Assist Travelers using DTS issue updates and reminders regarding rules and regulations
- Advise Defense Logistics Agency on applicable administrative methods, regulations, and protocols
- Responsible for processing time and attendance, pay and leave adjustments in Defense Civilian Pay System
- Maintain leave availability reports
- Process pay and leave adjustments and assist employees with completion of payroll forms
Document Automation Technician (EMS)
Billing Specialist: GS-303-07
Employer: DLA NAS Point Loma San Diego, CA Feb 2016 – Dec 2018
- Managed administrative duties associated with billing, funding, and asset management
- Sending and receiving customers renewal packages requesting funding, and ensuring all assets are fully funded
- Reviewing funding balances and returning unused funds to the customer
- Responsible for researching all billing issues
- Responsible for preventing EMS accounts receivable from aging over 90 days
- Reconcile customer accounts as needed as directed
- Maintain off-line Excel spreadsheets for all funding of assets
- Responsible for verifying and matching Invoices for payment
- Responsible for creating Manual sale orders for purchases and all other billing not automatically generated
Human Resource Lead Assistant: GS-0203-07
Employer: MCRD San Diego, CA, United States Marine Corps Jul 2006 – Feb 2016
- Review data entries to identify and assist in correcting erroneous data in the Marine Total Forces System
- Retrieve data from the Marine Corps Training Information Management System (MCTIMS)
- Answering questions, responding to correspondences, preparing reports and briefs
- Managing military and civilian personnel, pay, administration and training policies, procedures, and programs
- Responsible for providing on the job training to new employees and instruct new employees in specific tasks
- Responsible for Data being enter into MCTIMS system in a timely manner for all Recruits.
- Responsible for updating all data from record of emergency data, Post 911, and various other data entries.
- Responsible for approving and updating all MCTIMS accounts
- Provided Transfer Orders and Recruiters Assistant Orders to each graduating Marine
- Coordinate an accurate, reliable timeless posting of over 21,000 Recruits
- Ensure that all outpost briefs are conducted in a timely manner
- Review forms, documentation, and other related information from Service member upon arrival to Marine Corps
- Obtain and collect appropriate documentation or data from various agencies
- Preparing reports or briefing documentation in accordance with applicable regulations and policies
- Responsible for processing enlistment promotions, meritorious promotion, awards
- Conduct evaluations, Separations, and perform reviews of Service Record Book to determine eligibility actions
- Responsible for processing all personnel data entry needs
- Prepare case files for filing and mailing of final discharge documents as needed
- Knowledgeable in Microsoft Office software Excel, Word, PowerPoint, Access, and Outlook
- Experienced in utilization of visual aids, computer graphics, and overhead transparencies
- Lead instructor for recruit training classes with an estimate of over 500 recruits
- Nominated for Civilian of the Quarter
Medical Receptionist/Medical Administrative Assistant/Medical Assistant/Front Office and Back Office Supervisor
Employer: US Health works, San Diego, CA Dec 2002 - Jul 2006
- Answered multi phone lines, checking eligibility, and billing insurances
- Responsible for scheduling follows ups, physicals, and personnel training
- Managed and updated personnel files, faxing, filing and shredding documents
- Responsible for auditing records, managing, and updating Fiscal records
- Checked vital signs and assisted in medical procedures
- Maintaining all data entries for patients’ appointments and follow-up appointments.
- Maintained an accurate accounting of inventory control, receipts/requisition orders
- Responsible for ordering and reordering of all medical and office supplies
- Performed monthly Accounts Receivable, Accounts Payable, and Bookkeeping
- Responsible for inventorying and dispensing medication
- Performed CPT Coding, ICD-9-CM Coding, and Filing
Database Administrator/Digital System International Corporation On-site DBA for
Employer: Comptroller Department,
Naval Air Forces Pacific, NAS North Island, San Diego, CA Oct 2000 - Sep 2001
- Travel/Accounting Technician to Implement the Defense Travel System and Functional Analyst
- Responsible for testing, training, implementation and support of the DOD travel and financial systems software
- Provided training on responsibilities, guidelines, policies, and regulations
- Aided in the transition from Windows Automated Travel Order System to System Plus
- Provided training on travel requests and claims within DTS
- Assisted in reconciling travel claims
- Assured travel claims submitted followed the Joint Federal Travel Regulations Volume I and II
- Responsible for training personnel on the usage of various software
- Maintain the General Ledgers for Financial Categories
- Managed the financial data input for the Financial Resources Management System
- Designed Microsoft Excel spreadsheets and charts for financial support
- Liaison with external commands for Aviation Storekeeper Information Tracking System
- Responsible for recording all spending data for each -Marine Squadron
- Monitoring the FAS Enterprise Server and Fuels Automated System to process fuel transactions
Comptroller/Flying Hour Program Analyst,
Employer: COMNAVAIRFORCESPAC
USMC, NAS North Island, COMNAVAIRPAC, San Diego, CA Jan 1998 - Oct 2000
- Managed the U. S. Marine Corps Pacific Fleet Command’s budget, totaling over $650 million annually
- Managed Accounts receivables over 65 Budget Reports for various Budget Functional Categories
- Responsible for reporting cost per hour, per aircraft attached to each U. S. Marine Corps Aircraft
- Calculated and issued funding contracts for Work Requests/Project Orders
- Managed a budget of $25 million annually
- Responsible for ensuring guidelines set for Accounting Principles and Procedures are followed
- Responsible for performing data analysis; interpreted instructions, and guidance
- Preparing and issuing funding for disbursement of annual budget
- Updating several Microsoft Excel spreadsheets for accountability for budgets and funding
Education/Training/Awards
EDUCATION (Civilian & Military):
1980 South Terrebonne High: Bourg, LA
1980 Supply and Accounting MOS School, Meridian, Mississippi
2003 Maric College Medical Assistant and Administrative Assistant San Diego, Ca
2022 Associate Degree Business Administration American Intercontinental University
Military Experiences: Awards:
USMC from July 1980 to Oct 2000 Navy Commendation Medal 10-2000
Rank SSgt/E6 Navy & Marine Corps Achievement Medal 10-1998
Retired 20 Years Southwest Asia Service Medal
Honorable Discharge Meritorious Unit Commendation Medal
National Defense Service Medal
Good Conduct Service Medal *6
Professional Training:
Microsoft Office product to include Microsoft Word, Excel, PowerPoint, and Access
Maric College, San Diego, Ca, Graduated Medical Assistant July 2003
Maric College, San Diego, Ca, Graduated Medical Administrative Assistant February 2003
References available upon request
Contact this candidate